Gift Processing & Management

University Advancement is committed to helping steward each gift made to Chico State. A key step in that process is the timely and accurate recording and acknowledgement of contributions.

Gifts received by a department, office, or program are deposited on the day they are received. The following guidelines are designed to assist the campus with the acceptance, deposit, and processing of gifts:

Gifts of Checks, Cash, and Credit Cards
All cash and check deposits, and credit card transactions should be brought to the Student Financial Services cashiering window in Student Services Center 230. Deposits should be made using the gift deposit form. Checks should be made payable to The University Foundation. Information related to the gift or restrictions outlined by the donor are to be included with the deposit. Deposit forms are available at the cashiering window.

Non-Gifts
A non-gift occurs when the benefit the donor receives is equal to or exceeds the value of the gift. In this instance, the funds may only be deposited with The University Foundation if it is associated with a donation, private grant, or fundraiser.

In-Kind Gifts
Gifts-in-kind include physical assets, such as collections, equipment, books, works of art, and personal or corporate property given to the University for its use or for liquidation. This gift should be processed using the in-kind gift form. Forms are sent to University Advancement's Gift Processing Office – campus zip 155.

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