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Fiscal Schedule Deadlines

June 10, 2013 – by 5:00 p.m. (Monday)

  • Office Max orders entered via the on-line ordering system by 5:00 p.m. on June 10 will be charged to the current fiscal year.  Ordering will be suspended after 5:00 p.m. and will reopen on July 1.
  • Changes to chartfields for Operating Expenses or to Equipment Expenditure Coding
  • are due in Accounts Payable, Kendall 208 (zip 243). These requests may be transmitted via e-mail to Melissa Taylor or Katy Rollo.

June 11, 2013 – by 5:00 p.m. (Tuesday)

  • Direct Pay forms and invoices are due in Accounts Payable, Kendall 208 (zip 243) in order for payments to occur in the 2012/13 fiscal year.

  • Petty Cash expenditure reimbursement requests are due in Accounts Payable, Kendall 208 (zip 243). All petty cash purchases presented by this deadline will be charged against the current fiscal year; all purchases presented after this deadline will be charged to the next fiscal year.
  • Review Open Encumbrances - Disencumbrance of Open Commitments
  • against which no further payments will be made is due by June 11.  Review the Insight Open Commitments Report to identify Purchase Orders to disencumber.  This action will increase the account balances for consideration as carry-forward into the new year.  Special attention should be given to the open encumbrance amount on service orders. Send requests to disencumber open encumbrance amounts by e-mail to Jennifer Thayer in Procurement & Contract Services, Kendall 206 (zip 244).