REMINDER - New Travel Request Form

A new travel request form is now available on the travel accounting website http://www.csuchico.edu/ao/forms/index.shtml.  Please begin using this form immediately.  Starting June 10, 2013, any travel requests received in Accounts Payable on the old form will be re-routed back to the department to be completed on the new form.  As a reminder, the maximum lodging rate set by the Chancellor’s Office for in-state and out-of-state travel is $175 per night.  This amount does not include reimbursement for taxes and parking.  Any amounts over $175 will not be reimbursed unless prior approval has been given by the appropriate administrator.   

Additionally, a Hotel/Motel Transient Occupancy Tax Waiver form should be presented to lodging establishments to waive transient occupancy taxes. Prior to travel, complete the form to present at check-in.  Hotel/motels may allow the exemption only when charges are paid with an American Express Government Credit Card.  Some lodging establishments will not honor the waiver; however, the potential savings to the University is worth the effort of presenting the document at check-in.  The Tax Waiver is applied to California hotels/motels only. http://www.documents.dgs.ca.gov/osp/pdf/std236.pdf

Questions about the new form or any travel related inquiries should be directed to the Accounts Payable office x6426. 

Please note: Academic Affairs is completing AA Travel Guidelines that will result in a supplemental page to be completed for all travel within VPAA division.