Campus Guidelines - Interviewee Travel

Departments/Colleges may choose to pay subsistence and transportation expenses for a job candidate traveling to be interviewed for a faculty or staff position. The account number 660R65, Recruitment Interviews, should be used for interviewee expenditures.  The regulations and rates governing travel for university employees will apply.

Airfare
BTA may be used for air reservations. Use of the BTA is permitted for air travel only. Travel Request form is required when the airfare is paid through BTA.  The interviewee's signature is not required on the Travel Request.  When BTA is not used for the airfare, the Travel Request is not required.

Rental Cars
Non State employees are prohibited from using the State contract with Enterprise Rent-A-Car and are not covered by State insurance.  Interviewees are not limited to the choice of rental car agencies.  If the interviewee purchases Collision Damage Waiver (CDW) and/or Personal Accident Insurance (PAI), consideration will be made for reimbursement of these expenses. 

Lodging

Hotel/motel expenses for the candidate are paid using a Lodging Agreement number available through the Procurement & Contract Services, ext. 5134.  Upon completion of the candidate's visit, Accounts Payable will send the department a scanned copy of the invoice received from the hotel and request a completed Direct Pay Request. For payment, the department must send the Direct Pay Request to Accounts Payable, Kendall Hall, Room 208, zip 243.  Payment will be made directly to the lodging establishment. 

Meals & Miscellaneous Expenses
Submission of a Travel Expense Claim is required for all other expenses.