Forms

Accounting Operations

Authorized Signature Form (Excel) - Use this form to assign individuals authorized to approve a Cash Purchase Authorization ("Petty Cash"), a Direct Pay Request and Invoices. The form must be signed by the Department Head/Administrator. A new form must be submitted each year.
Cash Purchase Authorization ("Petty Cash")- The 3-part form is available through Financial Services, Kendall Hall, Room 210. Forms may also be requested by e-mailing khillman@csuchico.edu or by phone at Ext. 5103
Cash Purchase Authorization Instructions
Direct Pay Request (Word) - Use this form to pay for staff vacancy advertisements in local newspapers (excludes faculty vacancies), memberships, film rentals, note-takers, subscriptions, and lodging agreements when no other travel costs are incurred.
Invoice for Lecturers, Musicians, etc. (Word) - Use this form when a Payee cannot provide an invoice.
Invoice for Reimbursements Over $50 (Excel) - This form must accompany any request for reimbursement over $50. Reimbursements may not exceed $1000.
Invoice for Reimbursements Under $50(Word) - Submit this invoice with a Cash Purchase Authorization ("Petty Cash") form for a reimbursement under $50 made with an individual’s credit card or personal check.
Payee Data Record (PDF) - This form is required from any vendor conducting business with CSU, Chico
Payee Data Record Instructions (Word)

Travel Forms

Documents