Forms

• Accounting Operations
• Accounts Payable
• Travel Accounting

Accounting Operations

• Campus Trust Fund Agreement (PDF)

• Employee Expenditure Adjustment Template
  
• GF Payback Expenditure Transfer Template (XLS)
  
• Receipting Instructions for Miscellaneous Receipts/Abatements (3 per page- PDF) - Print this version of the form to keep on file in the department and use as needed.
• Receipting Instructions for Miscellaneous Receipts/Abatements (PDF)

Accounts Payable

• Cash Purchase Authorization ("Petty Cash")- The 3-part form is available through Financial Services, Kendall Hall, Room 210. Forms may also be requested by e-mailing khillman@csuchico.edu or by phone at Ext. 5103.  Instructions
• Direct Pay Request - Use this form to pay for staff vacancy advertisements in local newspapers (excludes faculty vacancies), memberships, film rentals, note-takers, subscriptions, and lodging agreements when no other travel costs are incurred.
• Authorized Signature Form (XLS) - Use this form to assign individuals authority to approve Cash Purchase Authorizations ("Petty Cash"), Direct Pay Requests, Invoices, Procurement & Contract Services documents, and Travel expenditures. The form must be signed by the Department Head/Administrator. Instructions
• Invoice for Lecturers, Musicians, etc. (DOC) - Use this form when a Payee cannot provide an invoice.
• Invoice for Reimbursements Over $50 (XLS) - This form must accompany any request for reimbursement over $50. Reimbursements may not exceed $1000.
• Invoice for Reimbursements Under $50(Word) - Submit this invoice with a Cash Purchase Authorization ("Petty Cash") form for a reimbursement under $50 made with an individual's credit card or personal check.
• Payee Data Record (PDF) - This form is required from any vendor conducting business with CSU, Chico.  Instructions

Travel Accounting

Travel Forms

• Cost Comparison Form 
• Direct Deposit Enrollment Authorization
• Direct Deposit Information
• Hotel/Motel Occupancy Tax Waiver
• Interviewee Lodging Payments- use Direct Pay Request
• Pre-Payment Request 
• Pre-Travel Reimbursement Request
• Private Automobile Authorization Form
• Signature Authorization Form
• Step Saver Workbook
• Travel Advance Recovery Authorization Form
• Travel Expense Claim
• Travel Expense Correction Request
• Travel Request Form

Documents

• Mileage Calculator
• Mileage Chart
• Student Reimbursement Guide
• Travel Envelope

Top