Payroll Warrant Stop Payments
The stop payment/check reissue process can take 3 to 4 weeks. Once initiated, the process CANNOT be stopped for ANY reason.
Prior to initiating the stop payment process verify all avenues have been exhausted in searching for a check.
- Contact the Department in which the hours were worked to ensure the check is not in the office.
- If the check was to be mailed, contact the Cashiering Office, Student Services Center, room 230, (530) 898-5936 to verify the correct address was used.
If the check has been lost or stolen, along with the payee's ID, IMMEDIATELY file a police report and notify Cashiering. A description of the check will be faxed to the State Controller to place the stop payment immediately.
To initiate the stop payment, the individual listed as the payee on the check is required to complete a Request for Duplicate Controller's Warrant/Stop Payment form (STD 435). The form is available at the Cashering window, or by calling 530-898-5936 to request the form sent by mail.
The following information is required on the STD 435 form:
- Payee's SSN#
- Payee's mailing address and phone number
- Pay period of the missing check
- Estimated amount of the check
If the check is not lost, but is mutiliated and cannot be processed by the bank, provide the check to Cashiering. This will expedite the issuing of a replacement check.
The STD 435 form will be sent to the State Controllers Office in Sacramento. After verifying the check has not been presented for payment, the Controller's office will mail the replacement warrant directly to the payee. If the check has been presented for payment, a copy of the check will be sent to Cashering. The payee will be contacted and a copy of the check will be provided for review.
Direct inquiries to:
Student Services Center, room 230