Fiscal Schedule 2007/08
Deadlines-By-Date

March 28, 2008 - By 5:00 p.m. (Friday)

1. PEWAFs that include Public Works contracts $5,000 and over.
   (Deadline applies to CAUS, CSRV, EHS and FMS project coordinators only.

April 18, 2008 - By 5:00 p.m. (Friday)

1. California Multiple Award Schedule (CMAS) orders $50,000 and over
2. Annual Service Renewal Requests for 2008/09 fiscal year $10,000 and over
3. Equipment and Supply purchase requests $10,000 and over
4. Request for Public Works contracts $5,000 and over
5. Service Requests $10,000 and over
6. State Contract and State Price Schedule requests $50,000 and over

May 19, 2008- By 5:00 p.m. (Monday)

1. Invoices for Reverting Funds

May 30, 2008- By 11:00 a.m. (Friday)

1. Annual Service Renewal Requests for 2008/09 fiscal year under $10,000
2. Faculty Lump-Sums and Retirement Separations
3. PEWAFs that include D.O.C. Public Works contracts $5,000 and over (Deadline applies to CAUS, CSRV, EHS, and FMS project coordinators only.)
4. PEWAFs greater than $5,000 that include requests for Public Works contracts under $5,000 (Deadline applies to CAUS, CSRV, EHS, and FMS project coordinators only.)
5. Prison Industry Authority purchases (any dollar amount)
6. Requests for Public Works contracts under $5,000
7. State Contract, State Price Schedule, and CMAS purchases under $50,000
8. Service Center Chargebacks and CAFs completed by May 30.
9. Operating Expense or Equipment coding changes Crossing funds

June 6, 2008 - By 11:00 a.m. (Friday)

1. Expenditure or Equipment Code changes within fund
2. On-Campus Employee Expenditure Adjustments
3. Procurement Credit Card (Mastercard) purchases
4. Request for DOC Public Work Contracts $5,000 and over
5. Service Requests under $10,000

June 10, 2008 - By 4:30 p.m. (Tuesday)

1. June Pay Docks
2. Staff Action, Academic Appointment, and Academic Change forms
3. Payroll Expenditure Correction

June 16, 2008 - By Various Times (Monday)

1. Office Max Internet Ordering (CSU Contract) due by 4:30 p.m.
2. Equipment and Supply purchase requests under $10,000
3. PEWAFs greater than $5,000 that do not include request for Public Works Contracts due by 2:00 p.m. (Deadline applies to CAUS, CSRV, EHS, and FMS project coordinators only.)

June 17, 2008 - By 4:30 p.m. (Tuesday)

1. Direct Pay and Invoice deadline
2. Petty Cash
3. Review Open Encumbrances
4. Travel Claims for completed travel
5. Travel Requests for future travel

June 20, 2008 - By 11:00 a.m. (Friday)

1. Budget Transfers
2. Enter Student Payroll in HR CMS
3. Travel Corrections for all Travel Expense Claims, Pre-Pays, BTA and CRBTA charges prior to June 20
4. Travel Request for BTA (Business Travel Account) airfare purchases for fiscal year 2007/08.

June 23, 2008- By 4:30 p.m. (Monday)

1. Procurement Credit Card (Mastercard) purchases chartfield information
   due in Accounts Payable.
2. WSCA Contract Purchases (i.e., Dell Computers)

June 25, 2008- By 4:30 p.m. (Wednesday)

1. Travel Accruals for fiscal year 2007/08 submitted on Travel Request fom including dollar amount

June 30, 2008 - By 3:30 a.m. (Monday)

1. Cash Receipts and Receivables
2. Main Payroll and Intermittent Temporary Help attendance, shift, overtime due
3. Remaining Payroll Actions
4. In-Kind Gift Acceptance form final deadline