Cash Receipts and Receivables - Revenue,
reimbursements and expenditure rebates from vendors must be
reported in the same fiscal year services were provided.
IT Requests - IT requests include all information
technology purchase and service requests. “Information
technology” includes computing, networking and communications
equipment, software, and services. Feasibility Study Reports
(FSRs) are required for all IT requests (purchases and services)
$10,000 and over. The following web site identifies the items
that are supported by the campus: http://www.csuchico.edu/usrv/hardware.
Feasibility Study Report (FSR) and Sole Source/Brand Justification
forms are located at http://www.csuchico.edu/purc.
Non-supported IT Requests - Requests for
information technology including computing, networking and
communications equipment, software, and services where support
for repair and maintenance is not provided by the campus.
Departments are responsible for all repairs and maintenance
of non-supported items.
In-Kind Gift Acceptance Form - This form
formalizes acceptance of non-cash contributions, including
services and property, provided by the recipient and/or third
party contributors.
PEWAF - PEWAF is the abbreviation for the
Project Estimate and Work Authorization form. A PEWAF project
coordinator within Communications Services (CSRV), Environmental
Health and Safety (EHS), or Facilities Management and Services
(FMS) prepares this form after the project request has been
approved and potential project costs estimated.
PEWAF Project Coordinator - The individual
within CSRV, EHS, or FMS, who acts as lead organizer of all
work needed to complete the requested project.
Public Works Contract Requests - Requests
for contracts involving the erection, construction, alteration,
demolition, painting, repair, or improvement of any state
structure, building, road, or other state improvement of any
kind regardless of total cost. For clarification on whether
a request falls into this category, contact Contract Services,
x4525.
Purchase, Contract, and Service Request Dollar Amounts
- The dollar figures noted under purchasing and contracting
deadlines represent the total amount of the request, not individual
item or service cost. The total is to include any applicable
taxes and other costs associated with the request such as
shipping or installation.
Service Request - Request for service to
off-campus businesses, individuals, and state agencies for
work such as maintenance, repair, design, catering, consulting,
lecturers, ads (faculty positions), etc. For clarification
on whether a request falls into this category, contact Contract
Services, x4525.
WSCA Contract Purchases - Computer purchase that fall within the guidelines of the Western States Contracting Alliance (WSCA) contact (i.e., Dell computers).
