Office Assistant

Job Description: 

Office Assistants assist in the day-to-day management of CADEC Office operations and contribute to the mission of CADEC at Chico State in creating a healthier campus culture. 

Key Tasks and Responsibilities: 

  • Attending two-hour weekly training/team building/staffing meetings (Mondays 2:00 - 4:00 PM) 
  • Review, update and reconcile CADEC reports, evaluations and other documents. 
  • Track, total and organize any funds received for programs and department deposits needed. 
  • Manage day to day schedule of Program Director and BASICS Facilitator. 
  • Track and update department receipts and other financial material as needed. 
  • Assess office supply levels and assist with orders as needed. 
  • Make telephone contact with vendors to discuss purchase orders, shipping documents and/or payment status. 
  • Answer phones, take detailed messages and represent CADEC via phone and in person. 
  • Perform these duties while staffing the front desk. 
  • Assist all visitors to the CADEC office representing CADEC and the university in a positive manner. 
  • Assist with maintaining the physical organization of the CADEC office. 
  • Assist with scheduling of CADEC presentation and outreach requests. 
  • Other duties as assigned by Program Director. 
  • Office support such as mailings, front desk coverage, filing. 
  • Assist as necessary with department events. 
  • Assist with scheduling of campus space collaborating with Facilities Reservations. 
  • Assist in communication with and collaboration with other campus departments and community partners. 
  • Other duties as assigned. 

Benefits: 

  • Gain extensive knowledge about alcohol, drugs, substance use disorders, recovery, mental health, wellness, health promotion theory and practice, program development, marketing and stress management. 
  • Become part of a highly skilled, diverse team of students committed to providing accurate, nonjudgmental college-health information to the CSU Chico community. 
  • Become a recognized member of the Student Health Services and CADEC staff. 
  • Have an opportunity to contribute significantly to the growth of the Peer Education program. 

Qualifications: 

Personal Skills: 

  • Desire to promote the CADEC mission and healthy choices and behaviors for CSU Chico students 
  • Open-minded and nonjudgmental with positive attitude 
  • Ability to work collaboratively with others to accomplish goals 
  • Quality verbal communication (in person, via phone) and written communication (email, letters, reports) 
  • Ability to interact with faculty, staff, students, vendors and the public to provide information in a polite, professional and efficient manner both in person and on the telephone 
  • Ability to read, count, and write accurately to complete all documentation 
  • Excellent organizational skills and the ability to work in a fast paced environment 
  • Ability to relate to students in need, faculty, staff and community members while representing the CADEC and CSU Chico 
  • Experience with Microsoft Office Suite - Word, Excel, Outlook Email, standard copy, scanner and fax machines 
  • Balance of a professional attitude, behavior while having fun 

Other Requirements: 

  • Must be an enrolled, full time CSU Chico student in good academic standing 
  • Must possess a 2.5 minimum GPA 
  • Minimum 2 semester commitment required (3 to 4 semesters preferred) 
  • Must attend weekly training/team building/staffing meeting - Mondays from 2:00 - 4:00 PM 
  • Attend and complete all mandatory training as assigned by Professional Staff. These include but are not limited to: HIPAA Certification, Mental Health First Aid, Wildcat ROAR!, Diversity Training and Driver Training 
  • All CADEC student employees are required to sign a detailed Employment Contract each semester. The Contract is available for viewing in the CADEC office, 633 Brice Avenue during regular business hours, M - F 8 am - 5 pm. 
  • We strongly recommend visiting the CADEC Office and visiting with current Peer Educators and Professional Staff and viewing the Student Employment Contract prior to applying. 

Please visit Handshake and search CADEC for job openings or come to the Campus Alcohol and Drug Education Center at 633 Brice Ave during regular business hours, Monday - Friday 8 a.m. - 5 p.m. for information on when we will be hiring.