Office Assistant

Job Description: 

Office Assistants assist in the day-to-day management of CADEC Office operations and contribute to the mission of CADEC at Chico State in creating a healthier campus culture. 

Key Tasks and Responsibilities: 

  • Attending two-hour weekly training/team building/staffing meetings (Mondays 2:00 - 4:00 PM) 
  • Review, update and reconcile CADEC reports, evaluations and other documents. 
  • Track, total and organize any funds received for programs and department deposits needed. 
  • Manage day to day schedule of Program Director and BASICS Facilitator. 
  • Track and update department receipts and other financial material as needed. 
  • Assess office supply levels and assist with orders as needed. 
  • Make telephone contact with vendors to discuss purchase orders, shipping documents and/or payment status. 
  • Answer phones, take detailed messages and represent CADEC via phone and in person. 
  • Perform these duties while staffing the front desk. 
  • Assist all visitors to the CADEC office representing CADEC and the university in a positive manner. 
  • Assist with maintaining the physical organization of the CADEC office. 
  • Assist with scheduling of CADEC presentation and outreach requests. 
  • Other duties as assigned by Program Director. 
  • Office support such as mailings, front desk coverage, filing. 
  • Assist as necessary with department events. 
  • Assist with scheduling of campus space collaborating with Facilities Reservations. 
  • Assist in communication with and collaboration with other campus departments and community partners. 
  • Other duties as assigned. 

Benefits: 

  • Gain extensive knowledge about alcohol, drugs, substance use disorders, recovery, mental health, wellness, health promotion theory and practice, program development, marketing and stress management. 
  • Become part of a highly skilled, diverse team of students committed to providing accurate, nonjudgmental college-health information to the CSU Chico community. 
  • Become a recognized member of the Student Health Services and CADEC staff. 
  • Have an opportunity to contribute significantly to the growth of the Peer Education program. 

Qualifications: 

Personal Skills: 

  • Desire to promote the CADEC mission and healthy choices and behaviors for CSU Chico students 
  • Open-minded and nonjudgmental with positive attitude 
  • Ability to work collaboratively with others to accomplish goals 
  • Quality verbal communication (in person, via phone) and written communication (email, letters, reports) 
  • Ability to interact with faculty, staff, students, vendors and the public to provide information in a polite, professional and efficient manner both in person and on the telephone 
  • Ability to read, count, and write accurately to complete all documentation 
  • Excellent organizational skills and the ability to work in a fast paced environment 
  • Ability to relate to students in need, faculty, staff and community members while representing the CADEC and CSU Chico 
  • Experience with Microsoft Office Suite - Word, Excel, Outlook Email, standard copy, scanner and fax machines 
  • Balance of a professional attitude, behavior while having fun 

Other Requirements: 

  • Must be an enrolled, full time CSU Chico student in good academic standing 
  • Must possess a 2.5 minimum GPA 
  • Minimum 2 semester commitment required (3 to 4 semesters preferred) 
  • Must attend weekly training/team building/staffing meeting - Mondays from 2:00 - 4:00 PM 
  • Attend and complete all mandatory training as assigned by Professional Staff. These include but are not limited to: HIPAA Certification, Mental Health First Aid, Wildcat ROAR!, Diversity Training and Driver Training 
  • All CADEC student employees are required to sign a detailed Employment Contract each semester. The Spring 2016 Contract is available for viewing in the CADEC office, SSC 180 during regular business hours, M - F 8 am - 5 pm. 
  • We strongly recommend visiting the CADEC Office and visiting with current Peer Educators and Professional Staff and viewing the Student Employment Contract prior to applying. 

How to Apply: Please visit our Wildcat Sync page or come to the Campus Alcohol and Drug Education Center in Student Services Center, Room 180 during regular business hours, Monday - Friday 8 a.m. - 5 p.m. for information on when we will be hiring.