Submission Help

The Campus Calendar and Announcements are a user-friendly way to share university events and news with the CSU, Chico community and general public.

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Criteria

All items included in Campus Calendar and Announcements must be official university business. All submissions to the Campus Calendar and Announcements will be reviewed by Public Affairs for compliance with these criteria.

  1. To qualify, content must
    • be sponsored by a university office, program, or officially recognized student, staff, or faculty organization
    • comply with the University’s acceptable-use policy (EM 97-18).
    • contain contact name and phone number.
  2. Content cannot contain
    • political statements, endorsements, or fundraising.
    • advertisements, announcements, or promotions for outside organizations.
  3. To reduce email clutter
    • only one announcement per event, activity, information, etc. is allowed per week.

Is it an Event or an Announcement?

The first step of the submission process for the Campus Calendar and Announcements system is determining whether you are submitting an event or an announcement.

As a general rule, if your item occurs on a specific day (or days), you are submitting an event, which you may also send to Employee or Student Announcements. If it does not occur on a specific date, it’s an announcement.

An Event...

  • Occurs on a specific date (or dates, for recurring events).
  • Has specific start and end times or occurs “All Day.”
  • Will appear on the Campus Calendar.
  • Will be categorized on the Calendar by type:
    • Athletics—Wildcats or rec sports games and matches
    • Academic Dates & Deadlines—financial aid, add/drop deadlines, summer orientation
    • Employee Information—faculty, staff, and foundation HR/payroll deadlines; professional development workshops; safety trainings; events for internal campus audiences
    • Lectures & Symposia—forums, lectures, roundtables
    • Museums and Galleries—exhibits, curator talks
    • Performances—Chico Performances, School of the Arts
    • Other Events—events for the general public and those not categorized above
  • Can be submitted for promotion in the Employee and/or Student Announcements on a specific date to a specific category (Employee Announcements: Events, Workshops, Human Resources and Faculty Affairs; Student Announcements: Events; Clubs, Groups, and Organizations; Opportunities).
  • Must be fewer than 1,000 characters (about 200 words).
  • Must contain contact information.

An Announcement…

  • Does NOT occur on a specific date or time.
  • Will appear in Employee Announcements (sent to faculty and staff) by category
    • Events—(only available when submitting an event to announcements)—performances, lectures, gallery openings
    • Human Resources and Faculty Affairs—updates for employees, job postings
    • Information—reminders, new/updated programs
    • News—press releases, University-wide news (this category is mostly used by Public Affairs)
    • Workshops—(only available when submitting an event to announcements)—professional development workshops, etc.
  • Will appear in Student Announcements (sent to students) by category
    • Clubs, Groups, and Organizations—club meetings/event, recruitment information
    • Events—(only available when submitting an event to announcements)—performances, lectures, gallery openings
    • Information—reminders, new/updated programs
    • News—press releases, University-wide news (this category is mostly used by Public Affairs)
    • Opportunities—job postings, volunteer opportunities, scholarships
  • Can be sent to either or both Employee and Student Announcements.
  • Will be announced on the date you select. (Note: Employee Announcements are published each day the University is open. Student Announcements are only published Tuesdays and Thursdays during the semester. Announcements selected for days when the University is not open will run in the next edition.)
  • Must be fewer than 1,000 characters (about 200 words).
  • Must contain contact information.

What if it’s both?

If you want to announce an activity, performance, etc., that occurs on a specific day (or days), you should submit this as an “Event” and select to “Send to Announcements” for publishing in the Employee and/or Student Announcements.

What if I want to announce my event multiple times?

Currently, you may only select one announcement date when you are submitting an event or announcement. We are working on a technical solution to allow you to select multiple dates to announce your event or announcement item that we hope to roll out soon. In the meantime, if you are submitting an "Event", you may choose an Announcement date on that form as well as separately submitting "Announcements" to the "Information" category to remind people about your event. To have an "Announcement" run multiple times, you will need to fill out and submit the "Announcement" form for each instance. Please note we only allow one announcement per event, activity, etc. per week to reduce email clutter.

What if I don’t want my event on the Campus Calendar?

If you have an event open only to select audiences, we recommend letting people know about your event by posting it to the Campus Calendar and noting in the event description that the event is only open to specific groups (e.g., “This event is open to Chico State students only.”). You can then choose to send this to Employee and/or Student Announcements if you wish.

If you want to let people know about your activity but do not want it publicly listed on the Campus Calendar, you may submit an “Announcement” to the “Information” category. Note that Employee and Student Announcements are still publicly posted on their respective websites.

Submission Tips

  • Make your titles clear and descriptive. For example, “Artist Lecture: Jane Doe, Style and Sustainability Series” is more helpful than “Guest Lecturer.”
  • Review your item after submitting to check accuracy, grammar, and spelling. Click “Cancel” to go back and edit.
  • Check the University Style Guide for questions about University writing conventions.
  • Submit your event early. Events may take up to 24 hours to appear live if submitted during regular business hours.
  • Submissions on a weekend or a University holiday will take even longer to publish to the calendar.
  • Choose the category of your event or announcement item carefully. Calendar and Announcement users can filter listings by category, so it’s important to be consistent. (The default view shows all categories.)
  • If you copy/paste this content from email or Word, make sure to remove any extra line spaces or odd formatting.
  • For issues and questions about Campus Calendar, please email the calendar administrators at campuscalendar@csuchico.edu.
  • For issues and questions about Employee or Student Announcements, please email announce@csuchico.edu.

Detailed Instructions

Staff, faculty, and students can log into the submission form using their Portal ID.

Submit an Event

Event Information

  1. “Name” is the title of your event.
  2. “Pick a date…” to select the date of your event. If you have a multi-day event, this is the first day of the series.
    1. If you have a multi-day or recurring event, select the “Multi-day” checkbox.
    2. Choose an “End Date.” The event will appear on the calendar every day until then.
      1. If your event only occurs on specific days of the week (e.g., every Wednesday or only only weekdays), select “Recurs on specific days weekly.” Choose the relevant days.
  3. If your event is happening all day, leave the "All-Day Event" button selected. If your event has a specific start time, select “Timed Event,” and select what time the event takes place. The end time is optional. Events are displayed on the calendar chronologically based on their start time (all-day events appear first).
  4. If your event is on campus, the location should include a building and room number (e.g., Butte 270, Colusa 100B). Avoid abbreviating building names (e.g., BMU, PAC) to keep the calendar accessible to general audiences. If your event is off campus, name the location here, and include the full address in the description below (e.g., “Cascade Theatre, Redding,” not “1731 Market St, Redding, CA 96001”). View a list of building names and appropriate abbreviations in the University Style Guide.
  5. Fill in the “Cost,” if applicable.

About the Event

  1. “Brief description of your event” is an explanation of your event. This selection will appear in full in the “Day” view on the calendar.
    1. This box is limited to 1,000 characters (about 200 words), so use hyperlinks to direct readers to your website for additional information.
    2. If you copy/paste this content from email or Word, make sure to remove any extra line spaces or odd formatting.
  2. “Event contact information” should include the name, phone number, email address, and/or URL for the event or the event organizer. Events MUST include a contact phone number, email address, or website where readers can get more information.

Submit Event to...

  1. Select the appropriate calendar category from the drop-down menu. See "Is it an Event or an Announcement?" for more information on the categories.

Submit this Event as Announcement?

  1. If you would like your event to appear on the Campus Calendar only, select “No” and click “Submit.”
  2. If you would like this event to be announced to faculty and staff or students, select “Yes.”
    1. Select an “Announcement Date” in the future. (Note that events must be submitted more than 24 hours in advance to be included in the Announcement listings, and Student Announcements are only published Tuesdays and Thursdays during the semester..)
    2. Select “Employee Announcements” or “Student Announcements” or both, and select the appropriate category for your event to appear. See "Is it an Event or an Announcement?" for more information on the categories.

Submission and Review Process

  1. Once you submit your event, you will see a review page. Please check your entry carefully. If you need to make changes, click "Cancel" to return to th form.
  2. After reviewing and submitting, you will be directed to a confirmation page. You will not be able to make additional edits. If you have further edits or need to remove your submission, contact campuscalendar@csuchico.edu.
  3. Your event will be sent to the Campus Calendar administrators for review and posting. Submissions are generally reviewed at 2 p.m. on weekdays when the University is open.

Submit an Announcement

Announcement Information

  1. “Title” is the title of your announcement.
  2. “Publish Date” is the date your event will appear in the Employee Announcement or Student Announcement listings.
    1. Note: Employee Announcements are published each day the University is open. Student Announcements are only published Tuesdays and Thursdays during the semester. Announcements selected for days when the University is not open will run in the next edition. Submissions must be made by 2 p.m. the day before you would like it to run in order to be included.

Announcement Description

  1. “Announcement description” is where you will type or paste the body of your announcement. This box is limited to 1,000 characters (about 200 words), so please use hyperlinks to direct readers to your website for additional information.
    1. Announcement MUST include a contact phone number, email address, or website where readers can get more information.
    2. Use the formatting tools to add bold, italics, underlines, hyperlinks, and spellcheck your content.
    3. If you copy/paste this content from email or Word, make sure to remove any extra line spaces or odd formatting.

Submit Announcement to...

  1. Select the audience you would like to submit your announcement to: “Employee Announcements,” “Student Announcements,” or both.
  2. Select the appropriate category. See "Is it an Event or an Announcement?" for more information on the categories.

Submission and Review Process

  1. Once you submit your announcement, you will see a review page. Please check your entry carefully. If you need to make changes, click “Cancel” to return to the form.
  2. After reviewing and submitting, you will be directed to a confirmation page. You will not be able to make additional edits. If you have further edits or need to remove your submission, contact announce@csuchico.edu or call 530-898-4143.
  3. Your event will be sent to the Announcements administrators for review and posting. Submissions are reviewed at 2 p.m. on weekdays when the University is open.