Academic Policies and Regulations
You are responsible for knowing and meeting all degree requirements
and for making every reasonable effort to obtain academic advising.
Frequent communication with your faculty adviser will help insure
that you have current academic information and are making adequate
progress toward your educational goals. All departments require
that you see your adviser at least once a semester.
To be assigned a faculty adviser, call or visit the department
office of your major. In some major programs, it is important to
specify your area of specific interest within the major when you
request your adviser. If you are an undergraduate and have not yet
declared your major, you are advised through the Office of Advising
Direct your general academic problems and concerns to the Office
of Advising and Orientation (Meriam Library 190). If you are considering
any type of teaching credential, you should also see the Education
chapter in this catalog for detailed information on teaching credentials
and programs, and where and how to get appropriate advising.
If you are a new or readmitted student, you are required to see
an adviser in your major department either prior to your initial
registration or during the first two weeks of the semester you first
If you change your major, you are required to see an adviser in
the major to which you are changing and obtain his or her approval
on the Change of Major form. You may obtain this form from the Office
of Advising and Orientation.
You are invited to evaluate your academic adviser as one means
of improving the quality of advising available on campus. Evaluations
should be written, signed, and sent to the dean of the college sponsoring
your major. The evaluation might include expressions of appreciation
for excellent work as well as constructive criticism.
You are expected to maintain a high standard of academic honesty.
Dishonesty may bring grade reduction or other sanctions as provided
in Section IV-A of the Code of Student Rights and Responsibilities.
Copies of this publication are available from the Office of the
Coordinator for Student Judicial Affairs, Kendall Hall 110. Also
see the chapter titled Student
Judicial Affairs in this catalog.
ATTENDANCE IN CLASS
You are expected to attend classes regularly. You should discuss
absences with your instructors, but you may report an absence of
more than a weeks duration to the Office of Advising and Orientation
when it results from circumstances beyond your control, such as
illness or accident. The office will then send notification of your
absence and the reason for it to your instructors. Instructors can,
if they choose, drop you from a course for non-attendance.
You may audit classes by paying the normal registration fee. An
auditor is a student who enrolls in a course for informational purposes
only. Regular attendance in classes is customary, but you do not
take examinations and do not receive credit for the course. Enrollment
as an auditor is subject to the permission of the instructor, and
only after students otherwise eligible to enroll in the course on
a credit basis have had an opportunity to do so. Auditors are subject
to the same fee structure as credit earning students.
As an auditor, you may not change to credit status after the last
day to add classes without special permission. Normally, if you
are enrolled for credit, you may not change to audit after the second
week of classes.
CLASSIFICATION OF STUDENTS BY CLASS LEVEL
Class levels are the categories used to classify students on the
basis of units completed. Freshmen or First Year Students
are those who have completed fewer than 30 semester units (45 quarter
units). Students who have completed 30 to 59 semester units (45
to 89.9 quarter units) are considered Sophomores. Juniors
are those who have completed 60 to 89 semester units (90 to 134.9
quarter units). Students who have completed 90 or more units (135
quarter units) have achieved Senior status. Graduate Students
are those who have graduated with a bachelors degree from
an accredited college or university.
COURSE CREDIT POLICIES
Academic Credit for Prior Experience
In recognizing that intellectual growth can occur in settings
other than the classroom, CSU, Chico has adopted a policy under
which students may petition to have their previous non-classroom
experiences evaluated for possible academic credit, up to a maximum
of 30 units for undergraduates. Credit for prior experience is not
available to graduate students. If, after evaluation, it is determined
that such experiences resulted in learning at a level of sophistication
comparable to or greater than that provided by normal classroom
instruction, you will be awarded credit in an amount based on the
evaluation. You will not be granted credit for the experience per
se, but for academic learning which took place as a result of, or
along with, the experience. The college-level learning must comprise
both theory and practice, be well documented, and be presented in
a portfolio for evaluation. You must be enrolled in the university
for the semester in which you receive credit. Academic credit earned
for prior experience does not count as residence credit. CR/NC grading
is mandated for academic credit for prior experience.
You may obtain additional information and a petition to request
an evaluation of previous non-classroom experiences from the Office
of the Vice President for Academic Affairs (Kendall 106). You must
pay the appropriate fees for any credit granted.
Challenging CSU, Chico Courses
You may apply to challenge any course listed in the current University
Catalog by passing a special examination on the course content.
Courses applied toward a masters degree may not be challenged.
Credit earned by challenging courses will not apply toward residence
requirements. CR/NC grading is mandated for challenged courses except
in those contexts approved in advance by the Vice President for
Academic Affairs. To challenge, you must be enrolled in the university
and in the course for the current semester and pay the appropriate
fees. You may not challenge a course if you have previously received
credit for a more advanced course dealing with the same concepts.
To apply to challenge a course, you must submit an Application
for Credit by Examination to the chair of the department offering
the course by the end of the second week of classes. The application
will include pertinent information concerning your educational background,
readiness to challenge a course by examination, potential educational
value of such a challenge in contrast to experiencing active enrollment
in the course, and contact with a faculty member in the context
of such enrollment. The department chair will approve or deny the
application based on department policy and information on your application,
and will notify you of the decision. If approved, the course instructor
will administer a written examination to you. Where skills are
involved, a performance test may be required in addition to the
If you pass the examination, the course instructor will submit
a credit grade for you on the regular class grade sheet at the end
of the semester; the department chair will send a memorandum instructing
the Registrar to enter the credit on your academic record as passed
by examination, with a grade symbol of CR. If you fail the
exam, you may remain in the course and receive a letter grade upon
completion of the course. (You may request the CR/NC grading option,
if appropriate, in accordance with established university policy
and procedures.) Your application form and the examination will
be retained in the department office for
at least one year.
No more than 30 semester units of credit earned by challenging
courses may count towards the bachelors degree. Certain major
requirements may be waived by departmental examination, but no units
Credit by External Examination
Chico grants credit to those students who pass examinations which
have been approved for credit systemwide. These include the CSU
English Equivalency Examination, Advanced Placement (AP) examinations,
and some College Level Examination Program (CLEP) examinations.
by Examination under Records and Registration
for additional information. A maximum of 30 semester units may count
towards the bachelors degree (AP credit not included).
Extension and Correspondence Credit
Open University credit is now residence credit with limitations
(refer to Regional and Continuing Programs). (The California
State University does not offer correspondence courses but will
accept as nonresident credit baccalaureate-level correspondence
courses from other regionally accredited institutions.) The maximum
amount of extension credit which may be applied toward the bachelors
degree is 24 semester units. If you are a graduate pursuing a masters
degree, refer to the Graduate
Education section for specific limitations on the use
of extension course credit. Extension credit may not be used to
satisfy the residence requirement.
To obtain transfer credit for courses completed elsewhere, be
sure that official and final transcripts from all schools you have
previously attended have arrived at the Office of Student Records
and Registration. If you attend summer school away from CSU, Chico,
also be sure to request that your transcript be forwarded to the
Student Records Office upon completion of your summer course work.
The Student Data Form you receive about the middle of each
semester indicates the cumulative units you have completed. This
notation will give you a clue as to whether previously completed
units from other schools have been transferred. Please see the section
of Transfer Credit in the chapter Records and Registration
in this catalog for additional information.
COURSE REGISTRATION, CHANGE OF PROGRAM, AND WITHDRAWAL POLICIES
Beginning fall 2003, registration will be real-time and, therefore,
when students access the registration system, they will know whether
they are enrolled in classes before the end of each registration
session. Registration occurs in two phases: registration by
appointment period and the add/drop and schedule adjustment
period. The first phase will take place over a two week period
several weeks before the beginning of each semester. Several weeks
before the beginning of the course registration period, students
will be mailed an invitation to register which will include the
date on which students may begin registering and other information
required by the registration system in order to gain access to registration.
Students access the registration system either through TRACS, our
telephone-based automated registration system, or through the Chico
State Connection, our web-based portal. At the end of the real-time
registration period, approximately three weeks before the beginning
of the semester, all access to the registration system will be closed
and students will be mailed a study list confirming classes added
and a statement of account confirming payment of registration fees
or indicating amount still due.
It is vital that the university has your updated permanent address
on record. You are required to keep the university informed of all
local and permanent address changes. If you wish to have bills mailed
to an address which is different from either your local or your
permanent address, you may submit a billing address to the university.
Change of address forms are available in the lobby of the Student
Records and Registration Office in Meriam Library Room 180.
After the first two week of classes adding and dropping via TRACS
or the Chico State Connection portal ends. Thereafter, you will
need to use the Change of Program (COP) process which,
depending upon the amount of time that has elapsed, requires appropriate
approvals from the faculty, department chair, and dean to add and
drop courses. COP forms may be requested from the faculty, department
offices, or from the Office of Student Records and Registration.
COP forms submitted to the Office of Student Records and Registration
with approval dates more then ten working days old will not be processed.
Registration procedures and policies may and do change more frequently
than the publication of this catalog or the endurance of the catalog
editor can stand. Please also see An
Overview of Registration in the chapter, Records
and Registration, in The University Catalog, as well
as annual revisions and appropriate notices in The
Class Schedule and on The Chico Web, for complete
and up-to-date information on registration and fee payment procedures.
Adding and Dropping Courses, Changing
Students may add or drop courses or change grade options without
restriction or penalty and without instructor approval during the
first two weeks of the semester using the telephone registration
system (TRACS) or the Chico State Connection or, where necessary,
by submitting a Change Of Program (COP) form.
Some classes require permission of the instructor or other special
requirements to register. These are normally noted in The
Class Schedule or you may be informed by a message on TRACS
or on the Chico State Connection when requesting the course. In
classes requiring permission of instructor to register, the instructor
may provide you a TRACS ID number to use to add the course via TRACS
or a COP form to add the class. The COP form bearing the instructors
signature of approval must be submitted to the Student Records and
Exception for required remedial English and mathematics courses.
During the first two weeks of the semester, students who request,
add, or are placed in remedial mathematics and English courses may
not drop those courses without written permission of the department
chair or the chairs designee. You may change sections using
the TRACS conditional add/drop procedure.
Students who remain enrolled in classes for the semester
may add and drop classes during the Add/Drop Period without financial
penalty and are financially liable for classes in which they are
enrolled as of the 2nd Friday of classes PLUS any classes in which
they may subsequently enroll. See also chapter Fees, Tuition,
Refunds, and Holds for refund policies.
During the third and fourth weeks of classes, COP forms to
add, drop, or change grade options will require the approval signature
of the instructor.
Use of TRACS to add and drop courses stops at the end of the second
week of the semester. Thereafter you must use the COP process to
add, drop or change the grade option.
If your request to drop a class is received and processed in the
Office of Student Records and Registration before the end
of the fourth week of classes, that class will not appear on your
academic record. After the fourth week, a letter grade of W
(signifying Withdrawal) will appear on your academic
record for each course approved for dropping. The grade of W
carries no connotation of quality of performance and is not used
in calculating your grade point average at Chico.
After the end of the fourth week of the semester (referred
to as the census date), all COP forms to add, drop,
or change grade option will require a serious and compelling reason
(see below) and require approval signatures of the instructor, department
chair, and dean of the college.
During the final three weeks of the semester, no drops will
be permitted except for circumstances clearly beyond the students
control (such as accident or serious illness) and when the assignment
of an Incomplete is not practicable. (Reference:
Students withdrawing from all their classes follow a procedure
different from that for students requesting permission to drop only
some of their classes (see Withdrawing
from the University below). Failure to withdraw officially
will result in grades of F, U, or NC in each course. If you are
considering dropping or withdrawing, request assistance from the
Office of Advising and Orientation and discuss your situation with
your faculty adviser.
Serious and Compelling Reasons:
The following situations are typical of those for which serious
and compelling is appropriate justification for approving
withdrawals and changes of grade option after the fourth week of
1. An extended absence due to a verifiable accident, illness,
or personal problem serious enough to cause withdrawal from the
university; for example, a one- to two-week absence with a doctors
2. An extended absence due to a death in the immediate family. This
applies to absences exceeding a week due to family affairs that
must be attended to by the student.
3. A necessary change in employment status which interferes with
the students ability to attend class. This change in employment
status must be verified in writing by the students employer.
4. Other unusual or very special cases, considered on their own
The following situations would not fall under the intent of serious
1. Grade anticipated in class is not sufficiently high, or student
is doing failing work.
2. Failure to attend class, complete assignments, or take a test.
3. Dissatisfaction with course material, instructional method, or
4. Class is harder than expected.
5. Pressure of other classes, participation in social activities,
or simple lack of motivation.
6. A change of major.
Withdrawing from the University
Students who find it necessary to withdraw from CSU, Chico after
enrolling for any academic term are required to follow the official
withdrawal procedures. Failure to follow formal withdrawal procedures
may result in the assignment of failing grades in all courses and
the need to apply for readmission before being permitted to enroll
in another academic term. Information on withdrawal procedures are
available from Advising and Orientation, MLIB 190, 530-898-5712.
Students who are receiving financial aid funds must consult with
Office Advising and Orientation prior to withdrawing from the university
regarding any required return or repayments of grant or loan assistance
received for that academic term. If a recipient of financial assistance
under federal Title IV financial aid programs withdraws from the
institution during a payment period the amount of grant or loan
assistance received is subject to return and repayment provisions
governed by federal law.
If you withdraw from the university, a portion of your fees will
be reversed for withdrawals which occur on the first day of classes
through the 60% point of the semester. Fees will not be reversed
for any withdrawals that occur after this date, except for students
who are unable to continue courses because of compulsory military
service. See Refund Schedule and additional information in the chapter
Fees and Expenses and current term information in The
Class Schedule sections on Important Registration
Activities, Dates, and Deadlines and Fees, Tuition,
Refunds, and Holds.
If you find it necessary to withdraw from the university during
the semester, you must complete the necessary forms at the Office
of Advising and Orientation. After obtaining the withdrawal card,
you will have an exit interview with an adviser and then clear any
financial obligations to the university. You may also want to apply
for a Planned Educational Leave (see below) at the Student Records
and Registration Office (undergraduates only) if you are eligible.
During the final three weeks of the semester, you are normally
not eligible to withdraw and receive W grades, except in the case
of serious illness or accident when assignment
of an Incomplete is not practical. Under no circumstances will you
be allowed to withdraw if you have taken final examinations.
Failure to withdraw officially can result in grades of F, U, or
NC in each course. If you are considering withdrawing, request
assistance in the Office of Advising and Orientation and discuss
your situation with your faculty adviser.
If for any reason you are unable to withdraw in person, write
or call the Office of Advising and Orientation, 530-898-5712, to
COURSE SELECTION POLICIES
Insofar as possible, you should plan your academic program with
the assistance of a faculty adviser. Familiarize yourself with the
required and elective courses listed in the catalog for your
major and with any other material provided by the departments or
the university. It is particularly important to note whether certain
prerequisites must be completed before taking other required courses
in a given program. Failure to complete a prerequisite course may
delay graduation or in other ways adversely affect your program
or progress. A typical program will contain 15 or 16 units a semester.
If you have less than a superior record of scholastic achievement,
you are advised to take no more than 18 units a semester.
Maximum Student Course Load
As an undergraduate student, you may usually enroll for up to
a specified maximum number of units during Registration. Check The
Class Schedule for the current maximum units limitations.
After Registration, you may add courses up to a maximum of 21 units
without special permission if you are in good academic standing.
If you are a senior wishing to enroll for more than 21 units,
you must obtain approval from the chair of the department of your
major and the dean of the college of your major. If you are not
a senior, but an undergraduate with at least a 2.75 GPA in your
two most recent semesters, you may petition to enroll in more than
21 units through the same procedures. Get petition forms from the
Student Records and Registration Office. Return completed petitions
to the Student Records Office before filing the COP form which brings
the total units above the maximum. If you are a freshman or sophomore
who has not declared a major, you must obtain approval from the
Director of Academic Advising Services.
The Academic Senate has recommended that students on academic
probation limit course loads to no more than 14 units.
As a postgraduate student, you may enroll for up to 16 units.
You must obtain special approval to exceed 16 units from your departmental
If you enroll for more than the authorized number of units, you
will be disenrolled from the most recently added courses until your
program is approved.
The following courses have currently been designated as remedial/developmental:
ENGL 001A, MATH 001A, MATH 001B, MATH 002A, MATH 002B, and MATH
003. These are designed to assist students in developing basic skills
that are essential to successful university achievement. Additional
courses may be designated as remedial or developmental when needed.
Credit for remedial/developmental courses does not count toward
the bachelors degree. This credit will count, however, in
establishing eligibility for financial aid and full-time enrollment
Independent Study and Special Purpose Courses
You may register for a maximum of 3 units per semester of independent
study (courses numbered 199 or 299), with a maximum of 6 units applying
toward a bachelors degree. All 199 and 299 courses (except
honors) are graded CR/NC, and none will apply to a masters
Your proposal for 199 and 299, as well as graduate 398 and 399
course work, must be approved by the department before you can finalize
registration in such course work. If this approval is not granted
until after the regular add period, permission of the department
chair and college dean will be required (see instructions regarding
398 and 399 course work under Graduate Education).
Internship and Experience-Based Learning Courses
Internship and other experience-based courses are numbered 089,
189, 289, 389, depending on the course level. These courses involve
business and other community work with placement in a business,
public or private agency under the supervision of a qualified professional.
A maximum of 15 internship units may be applied to a bachelors
degree at CSU, Chico.
Planned Educational Leave/PEL (Undergraduate)
Planned Educational Leaves (PELs) are available to undergraduates
who are in good standing at CSU, Chico. Leaves may be granted to
students for a maximum of two consecutive semesters. Under limited
educational circumstances, a PEL may be extended for up to two additional
semesters. Requests for extensions must be made in writing to the
Office of Student Records and Registration. Students who are granted
a PEL maintain certain rights and privileges ordinarily associated
with continuing student status, even though not officially enrolled.
However, being on an approved PEL will not defer your student loans.
Loans can only be deferred by continuous enrollment.
To Request a PEL:
1. Submit the Planned Educational Leave Request (Undergraduate)
to the Office of Student Records and Registration, MLIB 180, no
later than the end of the fourth week of classes during the first
semester of the leave.
2. If you are receiving support services from Retention Services
(MLIB 172), meet with your retention adviser regarding your leave
before submitting your request form.
3. If you are an international student, see an International Student
Adviser in the Center for International Studies (THMA 211) prior
to your departure.
4. If you received student financial aid while attending CSU, Chico,
consult with the Financial Aid Business Office (KNDL 213) prior
to your departure.
Upon return after a PEL:
1. The university will anticipate your return as a continuing student
based on the semester indicated on the PEL application and have
you properly classified as a continuing student. You do not need
to do anything if you return as planned. However, you must return
to the university for the semester you indicated on your PEL request
form or obtain approval from the Office of Student Records and Registration
a change in your plans. If you do not return as planned, without
notification, you will lose your PEL status and will need to reapply
for admission when you wish to return to Chico.
2. Upon your return or as early as the TRACS Course Request Period
for the semester of your return (April-June for fall, November for
spring) purchase the appropriate Class
Schedule from the Associated Students Bookstore. Follow
the registration procedures and timeline provided there.
3. Call TRACS or access the Chico State Connection portal to request
or add courses as desired and follow all other procedures for registration,
financial aid, and fee payment.
4. You must request that official transcripts be forwarded to Student
Records if you attended another college or university while on PEL.
For more information and the forms you should use to request a
PEL, inquire in the Student Records and Registration Office, MLIB
180, 530-898-5142 or download the form at http://em.csuchico.edu/sro/forms.asp.
If you are a graduate student, see Graduate
Education, Continuous Enrollment, or inquire at the Office
of Graduate Programs, THMA 209, 530-898-6880.
GRADING SYSTEM AND POLICIES
The Functions of Grading
Underlying the rationale for grades is the theme of communication.
Grades communicate one or more of the following functions:
1. To recognize that classroom instructors have the right and
responsibility to provide careful evaluation of student performance
and the responsibility for timely assignment of appropriate grades;
2. To recognize performance in a particular course;
3. To act as a basis of screening for other courses or programs
(including graduate school);
4. To inform you of your level of achievement in a specific course;
5. To stimulate you to learn;
6. To inform prospective employers and others of your achievement.
Most courses employ standard letter grading described below. In
some classes all students will be graded A, B, C, NC (No Credit)
and in others CR (Credit) or NC only, as determined by the department.
Students will be advised at the beginning of a course if either
of these patterns is to be used.
DEFINITION OF LETTER GRADING SYMBOLS
Undergraduate Courses (numbered 1 to 299):
A Superior Work:
A level of achievement so outstanding that it is normally attained
by relatively few students.
B Very Good Work:
A high level of achievement clearly better than adequate competence
in the subject matter/skill, but not as good as the unusual, superior
achievement of students earning an A.
C Adequate Work:
A level of achievement indicating adequate competence in the subject
matter/skill. This level will usually be met by a majority of students
in the class.
D Minimally Acceptable Work:
A level of achievement which meets the minimum requirements of
F Unacceptable Work:
A level of achievement that fails to meet the minimum requirements
of the course. Not passing.
Graduate Courses (numbered 300 to 399)
A Superior Work:
A level of achievement so outstanding that it is normally attained
by relatively few students.
B Adequate Work:
A level of achievement indicating adequate competence in the subject
matter/skill. This level will usually be met by a majority of students
in the class.
C Minimally Acceptable Work:
A level of achievement which meets the minimum requirements of
F Unacceptable Work:
A level of achievement which fails to meet the minimum requirements
of the course. Not passing. Because a C is the minimal acceptable
grade for a 300-level course, a D grade is not allowed.
Use of Plus/Minus Symbols and Grade Points:
Standard letter symbols will be used with + and - modifiers for
undergraduate and graduate grading, with the following associated
A = 4.0
A- = 3.7
B+ = 3.3
B = 3.0
B- = 2.7
C+ = 2.3
C = 2.0
C- = 1.7
D+ = 1.3
D = 1.0
F = 0.0
WU = 0.0
The use of plus/minus modifiers still permits A, B, C, D, and
F grades to be used in disciplines or courses where finer divisions
are not possible.
Computation of Grade Point Average (GPA):
The Grade Point Average is determined by dividing the number of
grade points earned by the number of units attempted. Credit/No
Credit grades are not computed in a grade point average; Credit
grades count toward total units passed and, therefore, towards graduation
(No Credit grades do not count). Grade points are awarded on the
point scale described above.
Grade point averages for students individually and collectively,
and for courses, departments, and the university will be computed
and reported to four decimal places.
Grades of WU and IC are calculated in grade point average at Chico.
Grades of Incomplete (I), Withdraw (W), and Audit (AU) are not calculated
in grade point averages at Chico.
Credit/No Credit Grading:
Note: If you plan to transfer to graduate or professional schools,
be aware that some schools in evaluating transfer credit may regard
Credit (CR) grades as Cs and No Credit (NC) grades as Fs.
Mandated ABC/No Credit or Credit/No Credit Grading
In some classes all students will be graded ABC/NC (undergraduate
level) or AB/NC (graduate level) and in others courses CR (credit)
or NC (no credit). Students will be advised at the beginning of
a course if either of these patterns is to be used.
CR/NC grading is mandated for courses in which standard grading
procedures are not practical or possible (i.e., independent studies,
credit for prior experience, or challenge exams).
Optional CR/NC Grading
Courses required for your major or minor and courses used to satisfy
General Education requirements must be taken for a letter grade.
In elective courses, i.e., those not taken for the major, minor,
or General Education requirements, undergraduate students are allowed
the option of taking courses CR/NC. Up to 30 units of elective CR/NC
coursework may be applied to a bachelors degree program. In
some courses CR/NC is the only grading pattern allowed, and these
will not count as part of the 30-unit limit.
In courses taken for an optional CR/NC grade, the instructor will
apply the same criteria to all grades in the course. After grades
are determined, reported, and recorded using the standard ABCDF
scale, the grade is converted to CR/NC according to the following
criteria. For courses numbered 1-299, CR is defined as C- or better;
NC will be awarded for D, F, or WU work. In 300-level courses, CR
is defined as a B- or better and NC will be awarded for C, D, F,
or WU work.
As a graduate student you are allowed 10 units of CR/NC in a masters
program; however, within the major department only 398/399 courses
or courses graded CR/NC only may be taken as CR/NC. There is no
restriction on the number of CR/NC courses that you can take if
you are a postbaccalaureate student who is not in the masters
You may elect CR/NC grading before the end of the second week
of class by completing a CR/NC form available from the Office of
Student Records and Registration. During the third and fourth week
instructor approval is required. After the fourth week you will
need a serious and compelling reason and the permission of the instructor,
department chair, and college dean to change your grade option.
Other Grading Symbols
An AU denotes registration in a course in which fees are paid
but for which no credit is earned by the student. Completion of
the course will result in the grade of AU being posted to the students
An I signifies that a portion of required coursework has not been
completed and evaluated within the prescribed time. Incompletes
(I) will be assigned only in cases where instructors conclude that
a clearly identifiable pattern of course requirements cannot be
met for unforeseen reasons.
An incomplete must be made up within one calendar year from
the end of the term for which it was assigned whether or not you
maintain continuous enrollment. Failure to complete the assigned
work will result in a grade change from I to IC or NC, depending
on the grading method for the course.
It is your responsibility to bring pertinent information to the
instructor and to reach agreement on the means by which you will
satisfy remaining course requirements. The conditions for removal
of the incomplete shall be put in writing by the instructor and
given to you with a copy placed on file in the department office.
A final grade is assigned when the work agreed upon has been completed
You are NOT to re-enroll in a course in which you have received
an incomplete, I, grade. If you do, the I reverts to an IC or NC,
depending on the grading method for the course.
IC - Incomplete Charged
The IC symbol may be used when a student who received an authorized
incomplete (I) has not completed the required course work within
the allowed time limit. The IC replaces the I and is counted as
a failing grade for grade point average computation. You have one
year (two semesters) to complete all work for a course in which
you received a I (Incomplete) grade.
WU Withdrawal Unauthorized
The symbol WU indicates that an enrolled student did
not withdraw from the course and also failed to complete course
requirements. It is used when, in the opinion of the instructor,
completed assignments, or course activities, or both were insufficient
to make normal evaluation of academic performance possible. For
purposes of grade point average, computation this symbol is equivalent
to an F. The instructor shall report the last known
date of attendance by the student. In courses which are graded Credit/No
Credit or in cases where the student has elected Credit/No Credit
evaluation, use of the symbol WU is inappropriate and NC shall be
RD Report Delayed/NR Not Reported:
RD or NR indicates that the instructor has delayed or not reported
a grade. It does not indicate that you failed to complete the work
required. An RD or NR is due to faculty action rather than student
RP Report in Progress:
The RP symbol is used in connection with courses that
extend beyond one academic term. It indicates that work is in progress
but that assignment of a final grade must await completion of additional
work. Work is to be completed within one year except for graduate
degree theses. It is employed in connection with Independent Study
(398), Masters Study (399), and similar courses (e.g., designated
Special Topics/298 courses approved for this grading option) where
assigned work frequently extends beyond a single academic term and
possibly requires enrollment in more than one term. Cumulative enrollment
in units attempted may not exceed the total number applicable to
your educational objective. Work must be completed within one year
of initial enrollment for 398 courses and within the seven years
allowed for the completion of the masters degree for 399 courses.
A withdrawal (W) grading symbol indicates that you were permitted
to drop the course with appropriate approval after the fourth week
of the semester. Withdrawals that occur within the first four weeks
do not appear on your permanent record. The symbol carries no connotation
of quality of your performance and is not used in calculating your
grade point average. See the preceding sections on Dropping
Courses and Withdrawing from
the University for additional information.
Each member of the faculty will write and distribute for each
course, consistent with the nature of that course, clearly stated
objectives which will facilitate the instructional and evaluative
processes. This is commonly referred to as a course syllabus. Students
should be informed by the instructor about the level of achievement
that is expected for each letter or a credit grade.
In multiple-section courses, instructors usually meet to discuss
goals, objectives, procedures, course materials, and criteria for
evaluation. While complete uniformity is not essential, departments
strive for basic uniformity of goals, subject matter, and grading
patterns in multiple-section courses.
Narrative Evaluations in Major Courses
In certain courses required for the major and selected by a department,
instructors will provide students with a written narrative evaluation
addressing such matters as ability to express ideas in an organized
way, effective participation, and motivation.
Assignment and Change of Grades
To verify that assigned grades are identical to posted grades,
the office of Student Records and Registration shall provide instructors
with a final copy of the posted grades for each course.
It is presumed that grades assigned by the responsible instructor
are correct. For a grade to be changed, an appeal must demonstrate
that the grade was not correct.
In the absence of a compelling reason for change, the grade assigned
by the responsible instructor is final. Examples of compelling reasons
for a change of grade include:
1. Instructor error in computing or marking the grade;
2. Clerical error by the Office of Student Records and Registration
in posting the grade;
3. Prejudice on the part of the instructor in assigning the grade,
4. Failure by instructor to follow grade standards described in
You may appeal an assigned grade to the instructor of record.
1. If the instructor of record agrees there is a compelling reason
to change the grade, a change of grade resulting from this review
will be made on an official Change of Grade form provided by Student
Records and Registration. The responsible department chair and college
dean must approve the change and countersign the form.
2. If the instructor of record does not agree there is a compelling
reason to change the grade and you, the student, still believe the
assigned grade to be incorrect, you may pursue the complaint through
the Student Grievance Procedures as described in EM 94-22 and referenced
3. If the instructor of record is not available, the department
chair, in concurrence with the dean and the Coordinator of Student
Judicial Affairs, may authorize a change of grade.
No grades may be changed on a student academic record after a
degree has been granted and posted on the academic record.
Grievance Procedures Related to Grades
Grievances related to grades, university services, and academic
programs on and off campus may be resolved either by an informal
or formal process through the use of the Student Grievance Procedures.
Every student has the right to use these procedures. Consult the
Coordinator for Student Judicial Affairs, Kendall Hall 110, 530-898-6897,
for further information.
ACADEMIC PROBATION AND DISQUALIFICATION
You are placed on academic probation any time either your cumulative
or CSU, Chico grade point average falls below 2.0. The Academic
Senate has recommended that you limit your course load to no more
than 14 semester units until you are removed from probation. To
avoid program probation, graduate students in masters programs
must maintain a 3.0 grade point average subsequent to admission
to the masters program (see the Graduate
Education section for details).
If you are on academic probation, you are required to meet with
your academic adviser no later than the end of the second week of
classes each semester until you attain clear standing. You are also
strongly encouraged to meet with a staff member in the Office of
Advising and Orientation. You will be removed from academic probation
when both your cumulative grade point average in all college work
attempted and your CSU, Chico grade point average are 2.0 or higher.
You become subject to academic disqualification while you are
on academic probation. Disqualification is a consequence of failing
to earn enough grade points based on what your class level will
be at the end of the semester and the number of units you have attempted.
If disqualified, you will not be allowed to continue in the university
unless you are reinstated.
If your Chico or cumulative grade point average is less than 2.0,
you should check whether your grade point deficit makes you subject
to disqualification as follows:
First, determine the number of grade points you would have if
you had a 2.0 grade point average by multiplying the number of units
you have attempted by two. Next, subtract from this number the number
of grade points you have actually earned. The result is your grade
point deficit. For electronic assistance in computing your grade
point average, visit the URL at http://em.csuchico.edu/aap/Undergrad/probation/gpa.asp.
To determine if you will be disqualified, check the scale below.
If you entered the semester on probation and your grade point deficit
is equal to, or greater than the deficit listed for your class level,
then you are subject to disqualification.
Grade Point Deficiency below 2.0 GPA by Class Level:
Freshmen-Sophomores (0-59+ units)
15 or more
Juniors (60-89+ units)
9 or more
Seniors, Postgraduates, Credential Candidates, and Unclassified
(90 and above units)
6 or more
Most disqualification actions are taken at the end of the spring
semester. Notification to students affected is made as soon after
the end of the semester as possible. Disqualified students may take
self-support courses through Continuing Education but will not be
allowed to enroll in courses taught under the Open University program
except with special permission.
You may also become subject to academic disqualification while
not on academic probation if your cumulative grade point
average falls below 1.0, and the cumulative grade point average
is so low that in view of the student's overall educational record,
it seems unlikely that the deficiency will be removed within a reasonable
You may be placed on administrative-academic probation for any
of the following reasons:
1. Withdrawal from all or a substantial portion of your program
of studies in two successive terms or in any three terms.
2. Repeated failure to progress toward your stated degree objective
or other program objective (when such failure appears to be due
to circumstances within your control).
3. Failure to comply, after due notice, with an academic requirement
or regulation which is routine for all or a defined group of students.
When placed on administrative-academic probation, you will be
notified in writing and provided with both the conditions for removal
from probation and the circumstances which would lead to disqualification,
should probation not be removed.
If you are on administrative-academic probation, you may be disqualified
from further enrollment if:
1. You do not meet the conditions for removal of administrative-academic
probation within the period specified.
2. You become subject to academic probation while on administrative-academic
3. You become subject to administrative-academic probation for the
same or similar reason for which you were placed on administrative-academic
probation previously, although you do not currently have such status.
When such action is taken, you will receive written notification,
including an explanation of the basis for the action.
You may seek academic reinstatement after one year (two semesters)
has elapsed since disqualification. You must submit a letter of
appeal before the established deadline. These deadlines can be found
in the Academic
Calendar in the front section of The University Catalog.
You must also submit your application for readmission and application
fees in conjunction with your letter of appeal for reinstatement.
Consult the Office of Advising and Orientation for assistance. Send
your letters of appeal to the Academic Status Committee, in care
of the Office of Advising and Orientation.
You will be removed from academic probation when your cumulative
and CSU, Chico grade point averages are 2.0 or higher. You will
be removed from administrative-academic probation when the conditions
which led to your probation status have been removed. If you have
been disqualified and since then have raised your GPA to 2.0 or
higher, you must still appeal to the Academic Status Committee (see
Reinstatement above) to
gain reinstatement and clear standing at the university.
See the URL at http://em.csuchico.edu/aap/Undergrad/probation/gpa.asp
for electronic assistance in computing your grade point average.
General Repeat Policy
Students may repeat courses originally taken for a letter grade
if the earlier attempt resulted in a grade of C- or lower. Graduate
students may repeat courses in which they earned a grade of B- or
lower. The repeated course grade will be averaged with all other
grades in determining the grade point average. There is no limit
to the number of units which may be repeated when grades are averaged
together under this policy. Except for specially designated courses,
units earned for a course count only once toward degree requirements.
In instances where a student repeats a course for which a grade
of C or better (B or better for graduate students) was earned, neither
units attempted, passed, or grade points will be counted toward
degree requirements. Courses originally taken in which the student
earned a grade of No Credit may be repeated. If a student enrolls
in a course for which the grade of record is I, the I will revert
to an IC grade and be counted as an F in the grade point average
In any course or program where enrollment demand exceeds the resources
to offer sufficient openings or sections to meet that demand, the
academic unit may give registration priority to students taking
the course for the first time.
Undergraduate Repeat with Forgiveness
This policy applies to a course taken repeated at Chico, not elsewhere.
If you have graduated, you may not use the provisions of this policy
to repeat for forgiveness a course taken prior to your date of graduation.
No more than two courses may be repeated with forgiveness at CSU,
Chico. Undergraduate students who wish to repeat courses at CSU,
Chico and have the earlier letter grades deleted in the computation
of their cumulative grade point averages may do so under the following
1. if the earlier attempt resulted in a grade of C- or lower;
2. the student has already enrolled in the course;
3. there is no regression involved;
4. a petition stating that the course is being repeated with grade
forgiveness is submitted by the student to the Office of Student
Records and Registration;
5. the student has not exceeded the two course limit.
The office of Student Records and Registration will determine
whether the petition meets these five criteria. If the course was
originally taken at another institution, the department will be
responsible for determining whether there is reasonable equivalency.
Under this policy, only the last grade earned will be calculated
in the grade point average. All grades will remain on the students
permanent record, but the record of a previous grade in the course
will be marked to indicate that the course has been repeated. This
forgiveness policy may not be invoked to remove an incomplete, nor
does it apply to a course first taken Credit/No Credit.
Students may receive approval for only two repeat-with-forgiveness
petitions. If a petition to repeat with forgiveness does not meet
the five criteria and the course is completed, then the repeated
course grade will be governed by the General Repeat Policy above.
Other schools outside the California State University system,
including professional and graduate schools, may not honor this
policy on repetition of courses with forgiveness. Veterans should
consult the Office of Veterans Affairs to determine the impact of
course repetition on their eligibility for benefits.
Forms are processed three times a year, after each grade cycle.
If you are submitting a repeat petition after the grade cycle, the
petition will be processed in the next grade cycle (at the end of
the next semester) unless a Rush Fee is submitted with
the petition to pay for immediate processing.
Graduate Repeat with Forgiveness
Postbaccalaureate students pursuing either a second bachelors
degree, a second major, a credential, or a minor are subject
to the undergraduate repeat policy but must file their petition
with the Office of Graduate Programs.
Once you have a bachelors degree, you may not raise your
undergraduate grade point average by repeating a course taken as
an undergraduate. If you wish to repeat a course you have taken
as a postbaccalaureate, not noted in the above categories, you must
file a petition in the Office of Graduate Programs. This petition
must be approved by the appropriate program adviser. Approval may
be granted according to the following stipulations:
1. The earlier attempt resulted in a grade of B- or lower.
2. A maximum of one course may be repeated with forgiveness.
3. No regression is allowed.
4. A course which may be taken more than once for credit may not
be repeated with forgiveness.
5. Equivalency must be clearly established for courses originally
completed at another institution.
6. You may not petition to repeat at another institution a course
which was originally taken at CSU, Chico.
7. You must be enrolled in the class.
If the petition is approved, only the last grade earned in the
course will be calculated in the grade point average.
Veterans should consult the Office of Veterans Affairs to
determine the impact of course repetition on their eligibility for
Under very restrictive circumstances, you may raise your grade
point average sufficiently to graduate by petitioning the University
Academic Status Committee to have one term of undergraduate work
taken at CSU, Chico or elsewhere eliminated from bachelors
degree evaluation. Although the terms work will still appear
on your record, grades which you received that term will not be
computed into your grade point average. Any courses which you passed
that term will not apply toward baccalaureate requirements. Eligibility
criteria for forgiveness include:
1. Completion of all degree requirements except that your grade
point average is less than the required 2.0;
2. A lapse of five years since you completed the petitioned coursework;
3. Completion of 15 semester units at CSU, Chico with at least a
3.0 grade point average, or 30 semester units with at least a 2.5
grade point average, or 45 units with a 2.0 grade point average
subsequent to the petitioned coursework.
In some cases application of the campus policy on repeating courses
may be more appropriate than the forgiveness policy in order to
improve your academic status. Direct your petition and questions
to the Office of Advising and Orientation.