California State University
Program for Education and Research in Biotechnology

TRAVEL FORMS


 

 


FACULTY TRAVEL GRANTS
2007-2008 Deadlines

September 28, 2008: for travel from July 1, 2008 to March 31, 2009

March 8, 2009: for travel from Jan 1 to June 30, 2009


Contents:

Criteria for Awards

     The primary purpose of these awards is to augment CSU support of travel for tenured and tenure-track faculty to national and international professional meetings and workshops related to biotechnology. Please note that CSUPERB welcomes and encourages applications from all related disciplines, including but not limited to biology, chemistry, math and computer science, agricultural science, engineering, and/or business.
     CSUPERB considers the definition of biotechnology to be a diverse collection of technologies that capitalize on the attributes, and/or the manipulation, of organisms or tissues, or cellular, sub-cellular, or biomolecular components to discover new knowledge, to solve problems and/or to create models, goods, products, services, and/or therapies (see the CSUPERB definition of biotechnology for a broad listing of supported technologies).

     The maximum for each CSUPERB award is normally a $500 reimbursement, regardless of whether the travel is national or international. However, if a faculty member is accompanying a student or students who will be presenting his or her research at a national or international meeting, the award may be up to a $1000 reimbursement to cover faculty expenses. (This $1000 is for faculty expenses only; the student presenter must fill out a separate travel application through the Student Travel Grant Program in order to obtain funding for his/her travel). Additional funding for more expensive trips will have to be requested from other sources.

     Try to minimize the cost of travel whenever possible. State contracted rates for air travel, car rentals and lodging may help to reduce the cost of your travel. The maximum that CSUPERB will reimburse for air travel between contracted cities, car rental and lodging will be the state contract rate. See Government Contract Rates for Travel for information on the contract rates and how to use them. Also check discount airlines such as Southwest and Jet Blue for fares which may be lower than contract rate.

Application Procedure

     Faculty must complete the on-line Application Form for Faculty Travel, which must be submitted electronically by the deadlines below:

September 28, 2008: for travel from July 1, 2008 to March 31, 2009
March 8, 2009: for travel from Jan 1 to June 30, 2009

Application Review

     Applications will be reviewed twice each year. The reviews are carried out by a committee of at least three CSUPERB members. Notification of awards should be expected within one month from the deadline dates.

Reimbursement Procedure

     CSUPERB disburses funds to the appropriate college(s) at each university; thus the faculty member should submit all paper work to their own college/department travel clerk rather than to the CSUPERB office at SDSU. [Note: SDSU faculty should submit their paperwork, Request for Absence Form and Travel Expense Claim Form, to Pat Alfano in the CSUPERB office following the time lines listed below].

     There are two steps to this process:

1.TRAVEL REQUEST FORM: Prior to travel you should submit a travel request form to your travel clerk. These forms are non-standard and will vary from campus to campus. They may have slightly different names, such as "Request for Absence Form", and will vary in appearance. You should check with your travel clerk to be sure you have the correct form, to determine how far in advance of the travel the form is due, and for help completing the form.

 

2. TRAVEL EXPENSE CLAIM FORM: These forms are now also non-standard and will vary from campus to campus.  You should check with your travel clerk to be sure you have the correct form for your campus. Two weeks after approval OR two weeks after travel (whichever is later), a Travel Expense Claim Form shall be completed and the original, signed copy accompanied by appropriate original documentation (e.g. airline ticket receipt) shall be submitted to your college/department travel clerk. Travel will not be reimbursed if the Travel Expense Claim Form and documentation are not submitted to your college/department travel clerk within two weeks after approval or two weeks after travel (whichever is later). Your travel clerk can help you fill in this form or see Travel Expense Claim Form Tips. for some general tips. [NOTE: the Travel Claim Form is a different form than the "Travel Request Form" in No. 1 above.]

If you have any questions regarding reimbursement please contact:

Pat Alfano

CSUPERB
San Diego State University

5500 Campanile Drive

San Diego, CA 92182-1230

palfano@sciences.sdsu.edu

619-594-2822

Program Evaluation

     In order to help CSUPERB better serve the travel needs of the CSU faculty and students, we request that all travel grantees please complete a short, on-line CSUPERB Travel Program Evaluation Form after travel has been completed.

Contact Information
     If you have any questions regarding the Faculty Travel Program please contact:

Eric Nedelman

CSUPERB
San Diego State University

5500 Campanile Drive

San Diego, CA 92182-1230

nedelman@sciences.sdsu.edu

619-594-2822