Guidelines for Electronic Course Proposal or Change Request (CPCR) Forms

The Course Proposal or Change Request Form (CPCR) is used to add new courses to the Course Inventory File (CIF), make changes to existing courses, or inactivate (delete) courses that will no longer be offered.

The new, electronic CPCR form offers several key features including the inclusion of current information on the data entry screens and links to these guidelines for additional information. The data entry screens vary depending upon the action requested (i.e., add, delete, or change) and offer messages to assist you in completing the form correctly. Some entries will be made using pull down screens; others require that you fill in the necessary information or check boxes to indicate how you want the course set up or changed.

A PDF file will be generated at the end of data entry that looks very much like the paper form that you have used in the past; you should save a copy of the completed form for your electronic files. The printed form should be routed through the usual approval process; after all approved changes are entered into the course files, a copy of the form will be returned to the appropriate college.

Note: Please refer to the University Catalog Publication and Academic Planning Cycle Policy and Procedures when planning curriculum changes.

Note: some items may appear on data entry screens in a different order than they will appear on the PDF file/CPCR form. The information below is ordered to correspond with the sections of the completed PDF form.

Use the "Start" button on the first page of the CPCR screens to begin data entry on the new, electronic form.

Additional information for each section of the form below.

Section A. Action:

Add:

You may request an off-catalog implementation date for a new course (e.g. spring '06, fall '08). Approved new courses will appear in the web version of the catalog.
Do not reuse a number that has been used for another course within the last 8 years.

Delete:

You may request an off-catalog implementation date for a deleted course (e.g. spring '06, fall '08). If the deletion is approved, the web version of the catalog will be updated. Note: If you are deleting a course and adding in one that is really a revised version of the course you are deleting (e.g., the title and/or course description is being changed but the content is largely the same) it might be more appropriate to Change the course rather than delete it and add a new one.

Change:

Changes are normally effective with the next catalog (e.g. fall 2007, fall 2009).
Changes to number, title, and/or units used the "transfer" category in the past; that category has been discontinued.
If you are changing the course number, do not reuse a number that has been used for another course within the last 8 years.

Effective:

Request the year and term the add/delete/change/ be implemented. A new course may be implemented at any time, but a change to an existing course will normally be effective with the next catalog cycle (e.g., fall '07, fall '09, etc.)

Abbreviated Title:

This field can be up to 30 characters in length. Please make full use of those 30 characters. Many titles can be used in their entirety while titles longer than 30 characters can be shortened and still clearly convey course content. (If you provide a title longer than 30 characters, you risk being saddled with our abbreviation.)


See also Proposals for Additions, Deletions, and Changes to Regular Session Course Offerings for definitions of major and minor changes and paperwork required.

Section B. Credit Offered:

Total Units:

The units a student will earn for taking the class. See Note on Minimum and Maximum.

Variable Min and Max:

Generally the same number as Total Units. See Note on Minimum and Maximum.

Maximum Repeat Units:

For most courses, a student can only take the course once for credit. That is, for a 3.0-unit course, students can earn only three units to apply towards their degree even if they repeat the course to improve their grade. The value for Max Repeat would be the same as the value in Total Units.

In some cases a course can be repeated for credit. For example, a course whose topic changes from semester to semester can be taken more than once for credit. In such circumstances, the number to put in Max Repeat indicates the total number of units students can apply towards their degree by taking this class. If the class is 3.0 units and can be taken twice for credit, then you would put 6.0 in Maximum Repeat Units.

Note on Minimum and Maximum:

PeopleSoft allows us to create a course that can be offered for a range of units instead of a fixed unit value. We can do this by putting high and low values in Maximum and Minimum to specify the range.

Enrollment in Term:

Can the course be taken more than once for credit? If so, change the pull down menu to "Yes." Otherwise leave this field "No." If you do change to a "Yes" in this field, you will need to adjust the value in Maximum Repeat Units (see above) to show the total number of units that can be counted towards a student's degree.

Section C. Cross List Courses:

A course is cross listed with another course if both courses have the same title and content . Input the cross listed course or courses using the Subject and Number/Suffix of the companion course or courses. When the catalog of classes is produced, the course description of each of the cross listed courses will contain a statement indicating that this course is the "same as" and will list the other course or courses.

Note: A CPCR form is required for each companion course in a cross listing. The department initiating the addition of a cross list to an existing course is responsible for requesting required paperwork (i.e., a CPCR) from companions in the cross listing. Cross listing is considered a major change and requires circulation of a memo of intent. The college of the initiating department is responsible for the memo of intent.

Section D. Course Controls:

Grade Rule:

Indicates the grading method for the course. Available choices are on the pull down menu.

Semester(s) Offered:

Indicates the terms in which the course is normally offered. The schedule building program uses this field to determine whether or not to include a class when we build a skeleton schedule for the upcoming academic year. The course description in the catalog identifies semester(s) offered for each course and that information comes from this field. If you code a course for fall only, and you later wish to add a section of the course to a spring term, this code does NOT prohibit you from doing so.

Permission Required:

Requiring permission of either the department or the instructor will stop students from registering until they obtain a permission number. Permission numbers are generated by the department.

Section E. Academic Status:

Under Academic Status., current values for existing courses will appear on the PDF file and print out. If you are going to request General Education, Diversity (GC, USD), and/or WP status, you must complete the appropriate proposal(s). Please note that prior to fall 09 GC was NW and USD was Eth.

Find all programs in which the course is required by using the Course Usage Report. List all the programs that require the course in Section H. Comments.

Find all programs in which the course is elective by using the Course Usage Report. List all the programs that list the course as elective in Section H. Comments.

Sustainability requirements
Green courses must focus on environmental issues, management of scarce resources, and/or sustainable development. Green courses encourage students to be wise stewards of scarce resources and to understand that individual and collective actions have economic, social, and environmental consequences.

Service Learning
The CSU defines Service Learning as “academic study linked to community service through structured reflection so that each reinforces the other.” Courses with a Service Learning (SL) component are designed to teach critical thinking and problem solving as they relate to the real world and the shaping of social policy. SL courses use hands-on experiences in the community to facilitate the mastery of the subject matter and a sense of civic responsibility. The suffix "S" is reserved for Service Learning courses per EM 08-25, Course Numbering Policy. See also EM 05-18, Policy on Risk Management Issues Related to Service Learning for additional course review requirements.

Laptop Required 
Course completion requires that the student have the use of a laptop computer. Students will be directed in the catalog and web schedule to contact the department for specific hardware and software requirements. 

F. Course Classification Breakdown:

If a course has only one Activity type (i.e., all course units are classified as LEC), fill in Activity 1. If the course has two or three Activity types, you would need to fill in Activity 2 and Activity 3.

Activity 1, 2 or 3 -- Use the appropriate abbreviation for the type of Activity (see below). If a course has more than one Activity type, code the second and third activity types on the subsequent Activity lines.

Activity Type Listing: see chart for definitions and details.

Note: When you choose an activity type the remaining portion of the Requested Classification Breakdown will fill in automatically.

Units:

The number of units associated with the Activity type.

FCH (Faculty Contact Hours):

Faculty Contact Hours are the number of hours per week the class meets. To calculate FCH you need to know the Activity type and the number of units associated with the Activity type. In the Activity Type Listing above, there is a column called FCH per Unit. Find the Activity type of your class on this listing. For example, if your class is a Discussion, then find DIS in the listing. Multiply the total number of units associated with the DIS Activity type by the number you find in the FCH per Unit column and that will give you the FCH number to input on the form. If your DIS course is 3.0 units, from the listing below you find that a DIS is 1.0 FCH per unit times 3.0 units or 3.0 FCH.

If you were adding a 3.0-unit class with 2.0 units of LEC and 1.0 unit of LAB, under Activity 1 you would put the LEC and it would require 2.0 FCH (two units at one-hour-per-unit). On Activity 2 you would put the LAB and it would require 3.0 FCH (one unit at three-hours-per-unit).

WTU (Weighted Teaching Units):

Weighted Teaching Units are the number of credits a faculty receives for teaching a class (just like a student earns units for taking the class, the faculty gets "units" for teaching the class). If the class has only one Activity type, go to the listing below and find the number that appears in the WTU per Unit column. If the class is a 2.0-unit ACT, the WTU per Unit would be 1.3. Multiply the WTU per Unit (1.3) by the number of units (2.0) and you end up with 2.6 WTU.

If the class has more than one Activity type, each Activity's WTU will be calculated separately. For example, let's say your class is 4.0 units -- 2.0 units are LEC and 2.0 unit are LAB. The WTU per UNIT of LEC is 1.0. Multiply that by the 2.0 units associated with the LEC part of the class to get 2.0 WTU. The WTU per Unit of LAB is 2.0. Multiply that by the 2.0 units associated with the LAB part of the class to get 4.0 WTU.

Max Enrl:

The maximum enrollment for the class.

G. Catalog Description:

When you Add a new course, you must include the following:

  • full title for the course
  • all prerequisites and/or corequisites
  • a brief description of the course's content

When you Change an existing course, existing information from the course file will appear in the text box. Revise only the information that has changed. Any changes made to the existing information will appear in bold text on the printed form. Do not rewrite the title, prerequisites, corequisites and/or description if there are no changes; doing so will create more work for you and for the person inputting changes into the data files.

Reminder about Abbreviated Title:

This field can be up to 30 characters in length. Please make full use of those 30 characters. Many titles can be used in their entirety while titles longer than 30 characters can be shortened and still clearly convey course content. (If you provide a title longer than 30 characters, you risk being saddled with our abbreviation.) Note: The full title for a new course should be added in Section G. Catalog Description.

Note on prerequisites and corequisites:

If you are creating or changing a prerequisite, you must answer yes or no about whether the department wants students to be screened for the prerequisite during registration.

Prerequisites and corequisites appear in the University Catalog as part of the description for a course and students are responsible for meeting those requirements. However, PeopleSoft does not actually screen students during the registration process unless an “enrollment requirement” has been created and applied to sections in the class schedule.

Enrollment requirements are not created automatically; departments must ask for them. Checking “yes” for “Enforce on all sections at registration,” will result in an enrollment requirement that will screen students for the listed prerequisites. When deciding whether you want an enrollment requirement to screen students, keep in mind that transfer work often cannot be caught by the enrollment requirements, which may result in students’ being kept out of classes for which they actually do have the prerequisites. Enrollment requirements can be overridden by department staff through Quick Enroll.

H. Comments:

Summarize the changes being requested (e.g., change semester offered, add prerequisite), and list programs in which the course is part of the curriculum.

Example:

Change title.
Course required in Exercise Physiology Certificate, BS in Construction Management and Minor in Anthropology.
Course elective in Option in Marketing and Pattern in Hydrogeology

J. Approvals:

You will need signatures from the Department Chair and Dean before submitting the completed form to the Academic Affairs for review and final approval. Once the final approval has been granted, the Add/Delete/Change/ will be entered into the PeopleSoft course catalog. You can verify that the form has been processed by the course catalog.

A copy of the approved CPCR will be forwarded to the appropriate college after catalog production procedures are complete.

Academic Department Manual Table of Contents

This document is the property of Academic Affairs and maintained by Curriculum Services