Guidelines for Special Topics Courses

General Information

All subject matter areas have established a standard set of special topics courses: 198, 298, 398, 498, 598, 698.

Special topics courses can be offered for one semester only (see EM 08-25, Course Numbering Policy). They cover topics of temporal or special interest which will not be made a regular on-going part of the curriculum. Experimental courses may also be offered as special topic courses and subsequently proposed as a regular course (see Additions, Deletions, and Changes to Regular Session Course Offerings).

Special topics courses cannot be required in a degree, minor, or certificate program because of their temporary nature, but may be included in a list of electives for any program.

Special topics courses are initiated through standard department and college course proposal and curriculum procedures. The dean's signature on the memo of intent indicates that the course has gone through curriculum review and is approved. Once approved at the college level, the college announces the course to the campus community using the memo of intent. Courses not advertised before the course is offered will not be approved; any sections already scheduled will have to be cancelled. Exceptions may be made with prior approval; contact Curriculum Services.

It is the responsibility of the college dean to respond to any reservations or suggestions received or to refer the matter to Academic Affairs for resolution. A copy of all responses, reservations, or suggestions, with an indication of how the reservation was accommodated or resolved, should be attached to the Memo of Intent before submitting paperwork to Academic Affairs.

After the two-week period for response, forward a hard copy of the memo of intent to Academic Affairs (zip 110), attn: Curriculum Services. Attach any responses the college received and indicate how concerns were resolved. Include a copy of the course outline or syllabus. A CPCR/Course Proposal and Change Request Form is not required. Unless you receive a specific objection from Academic Affairs within 30 days of the response deadline, schedule the course for the appropriate term. Please insert a specific course title when scheduling the course. It must be inserted in the correct field (not the "notes" area) or student transcripts will not show the course title. Contact Holly Soldavini (x4158) for help with adding the title or if you have problems scheduling the course.

Memo of Intent

Note: Contact Curriculum Services if there are questions about the content or format of the memo.

Deadlines  
summer courses (inc. courses offered through RCE) May 1
fall courses May 1
intersession courses December 1
spring courses December 1

Response due - Allow two weeks while classes are in session (i.e., fall semester, spring semester) for advertising.
Distribute/advertise by e-mail using the Intent Distribution List.
Subject area of e-mail - Include course number and full title after "Intent to Offer Special Topics Course . . ."
Attach syllabus or outline to e-mail.
Responses to the memo should be forwarded to the dean for resolution or referral. Attach hard copy of responses to Special Topics Memo of Intent and forward the signed memo to Academic Affairs with syllabus or outline for the course.

This document is the property of Academic Affairs and maintained by Curriculum Services