Academic Department Manual

How to Use The Academic Department Manual

This Academic Department Manual is meant to be a supplement to The University Catalog. The University Catalog is intended to be a comprehensive guide, including all academic requirements, policies and procedures that directly affect students, their faculty, and advisors.

The Academic Department Manual is intended to supplement the catalog, with additional policies and procedures of specific interest to the deans, department chairs, and faculty involved in department, college, or university curriculum and administrative work or projects. Look in the Catalog first, try the "Table of Contents" or use one of the catalog search tools to locate your specific topic of interest. If it cannot be found in the Catalog, we hope you will find it in the Academic Department Manual.

In case you are unable to locate a topic of interest to you in either document, please bring this to our attention. Direct your suggestions or questions to Curriculum Services in Academic Affairs.

• Advising Information
• Organization
• Planning & Program Review
• Centers and Institutes 
• Deadlines
• Course Additions, Deletions, Changes and Curricular Policy
• Program Proposals and Revisions
• Department Chairs
• EMs
• GE & Cultural Diversity
• Program Changes
• Classroom & Office Management
• WP & Literacy
• Miscellaneous 

Table of Contents

Executive Memoranda

Academic Organization

• Criteria for the Formation of Schools (EM 86-08)
• Changes in Academic Organization: EM 76-15 (see also EM 80-05)
  • Amendment to University Policy on Changes in Academic Organization: EM 80-05 (see also EM 76-15)
• Organizational Chart for University
• Name Changes
  • Signature Page - Major Unit

Department Chair Duties and Responsibilities

• EM 83-09 Appointment of Department Chairs
• AA 84-18 Responsibilities of Department Chair

Academic Program Review

• Program Review Schedule (pdf file)
• Guidelines Five-Year Program Reviews

Centers and Institutes

• New Center or Institute Guidelines, Proposal Format
  • Signature Form
• Policy on Institutes and Centers: EM 02-07
• Centers, Institutes, and Similar Organizations on the Campuses of the California State University (EO-751)
  • Centers and Institutes reported to Chancellor's Office
• Discontinue Center or Institute Guidelines
  • Signature Form
• Name Changes
  • Signature Page - Major Unit

Catalog Deadlines

• 2013-2014 Catalog Deadlines
• 2014-2015 Catalog Deadlines

Course Additions, Deletions, Changes & Curricular Policies

• 2013-2014 Catalog Deadlines
• 2014-2015 Catalog Deadlines
• Course Numbering
  • EM 08-25 Course Numbering Policy
  • Course Numbering System and Conventions
  • AAO 03-08 Course Renumbering Guidelines
  • Course Renumbering Look-up (update in progress)
• Accessibility of Instructional Materials - Note: all new courses and new course material will be accessible as of Fall 2008
  • AA-2007-04
  • EM 07-09
  • Tools for accessible course design
• Course Additions, Deletions, and Changes (Regular Courses)
  • Memo of Intent to Add, Delete, or Change Courses
    • Memo Format
  • Course Proposal or Change Request (CPCR) Form Instructions
    • CPCR form
    • Course Classification 78 Instructions
    • Course Classification 78 Form
  • New Course Proposal Memo (rtf)
• Special Topics Courses
  • Memo Format
• Application for United States Diversity or Global Cultures Status
• New Course Subject Matter Area and Abbreviation Requests
• Miscellaneous Course Fees
• Special Session & May-June Courses

Program Proposals and Revisions

• 2011 + Catalog Deadlines
• Major & Minor, Definitions of/EM 86-01
• New Degree Program Conceptual Abstract and General Information
  • Undergraduate Program Conceptual Abstract Signature form
  • Graduate Program Conceptual Abstract Signature form
• New Degree Proposal
  • New Undergraduate Degree Program Signature form
  • New Graduate Degree Program Signature form
• New Options General Information
  • New Option Proposal
  • Undergraduate Program Signature form
  • Graduate Program Signature form
• New Minors General Information
  • New Minor Proposal
  • New Minor Signature form
• New Certificates General Information
  • New Certificate Proposal
  • Undergraduate Program Signature form
  • Graduate Program Signature form
• Significant Program Changes General Information
  • Significant Program Change Proposal
  • Undergraduate Program Signature form
  • Graduate Program Signature form
• Minor Program Changes  
  • Undergraduate Program Signature form
  • Graduate Program Signature form
• Credentials/Subject Matter Preparation Programs General Information
  • Minor Change to Subject Matter Preparation Program Form
  • Minor Change to Credential Program Signature Form
  • Significant Change to Subject Matter Preparation Program Form
  • Significant Change to Credential Program Signature Form
• Discontinuing Programs
  • Budget-induced Academic Program Elimination Procedure
• Name Changes
  • Signature Page - Major Unit
  • Signature Page - Undergraduate Program
  • Signature Page - Graduate Program

General Education and Diversity (USD/Eth and GC/NW) Requirements

• General Education and Diversity Catalog Deadlines

Diversity (USD/Eth and GC/NW)

• Adding United States Diversity (USD) or Global Cultures (GC) Status to a Course
  • Application for USD or GC Status

General Education

• EM 10-001 Approval of General Education Program
• General Education Curriculum Advisory Board
• Adding a course to a GE Pathway
  • Application for Addition to a Pathway
• Foundation Application
• Adding Writing Intensive (WI) or Capstone (C) Status for Existing GE Course 
  • Application for WI or C Status
• Advanced Course Substitutions
  • Application for Advanced Course Substitutions
• Capstone Substitutions
  • Application for Capstone Substitutions
• Major Course Substitutions
  • Application for Major Course Substitutions
• Writing Intensive Course Substitutions
  • Application for Writing Intensive Course Substitutions

Questions on GE proposals may be addressed to CAB or Curriculum Services.

Writing Proficiency and Literacy Requirements

• Graduation Writing Assessment Requirement (GWAR) - EM 99-03
• Writing Proficiency (WP) Course Graduation Clearance Transfer and Substitution Procedures
• Approved Writing Proficiency (WP) Courses
• Writing Proficiency (WP) Course Application Guide & Form Link
• Guide for Students - Mathematics and Writing Requirements
• University Writing Committee (UWC) Information

Classroom and Office Management

Facilities Planning, Major and Minor Capital Outlay

Miscellaneous

• Academic Advising Programs
  • Common Academic Advising Forms
• Human Resources
• Student Rights and Responsibilities

This document is the property of Academic Affairs and maintained by Curriculum Services