Procurement Policies

Information presented is for the University side.  Associated Students does not have one general procurement department, each office is in charge of their own purchasing.  At this time there was not sufficient time to analyze each AS. Department regarding procurement practices.

119) How many reams or tons of high-grade writing paper and copy paper does your campus purchase annually?
The University currently does not keep a volume count of paper purchases.

120) What is the associated cost?
During the 98/99 fiscal year, $184,243 was spent on printing and writing paper, which includes copy paper and xerographic papers of all colors, watermarked and cotton fiber papers, high speed copier paper, offset paper, forms bond, computer printout paper, file folders, ruled paper etc.  Of the above amount, $36.063.20 was spent on recycled content products.  $300,986 was spent on other paper products such as sticky notes, janitorial supplies, towels, tissue, packing material, etc.  Of that amount, $51,010.51 was spent on recycled content products.

121) Does the campus, one or more departments, or student association have a policy of preferentially buying products-such as paper products, building materials, oil, tires-made from recycled materials instead of virgin materials?
There is currently not a campus policy in force regarding preferentially buying products and materials made of recycled materials.  However the University makes every effort to comply with the State mandated Recycle Content Report (RCP) procurement goals which are: Fine printing and writing paper-25%, Paper products-50%, Glass and lubricants-50%, Tires and tire-drived-50%, Steel, Paint, and Solvents-50%, Compost and Plastic-50%.  During the 98/99 fiscal years, the cost for all these types of product purchases was $646,438.81.  Out of that amount, $163,623.89 was spent on recycled content products.

122) Please specify the material and the quantity of the purchase. What is the cost difference between these products and their virgin equivalents?
The only recycled content product that is currently recorded as far as quantity goes is lubricating oils.  During the 1998-1999 fiscal year, there were 735 gallons of lubricating oils purchased.  358 of those gallons contained recycled content.  The cost for the recycled content lubricating oils was $950.72.  There have been no cost analysis studies done at this time comparing the cost difference between recycled products and virgin material products.

123) Do campus food services use primarily disposable plastic and paper products, washable dishes, or a combination of both?
The food services on campus use primarily disposable products.  There is a plan to move to reusable plastic baskets with liners in hopes to reduce waste.  There is no plan to completely move to washable dishes due to cost, theft, and unplanned loss (e.g. being thrown away accidentally).  Campus food services have replaced individual packets with cream and condiment stations. 

124) Are there any tropical hardwoods used in the construction of new buildings or other campus fixtures, such as landscape trellises?

125) Does your school purchase any tropical hardwood furniture?

126) What kind of wood is used and where does it come from?

127) What programs and policies have been established on your campus to promote the use of ecologically sound products (organic produce, compact fluorescent light bulbs, and non-toxic cleaning solutions. Etc.)?
There are several programs and policies on campus that promote the use of ecologically sound products.  Some examples include the use of safer solvents, water based paints, and water based carpet adhesives.  The Housing and Custodial Departments have switched to cleaning products that are biodegradable and safer.  The University is currently switching to a liquid biodegradable soap in all campus bathrooms.  The University has had an Integrated Pest Management program in place since 1997.  There is also a Campus Conservation Committee on campus comprised of faculty, staff, and students.  This committee often focuses on using more ecologically sound products and practices on campus. 


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