FAFSA School Code: 001146

Award Guide

AWARD GUIDE 2014-15 (pdf)
Understand your
financial aid award,
eligibility and


Accept Your Estimated 2014/2015 Financial Aid Offer Now

If you have received an estimated financial aid offer for the 2014/2015 academic year, you must access your Student Center financial aid account to accept, reduce or decline each financial aid award item.  If you do not accept your aid, your student account will not show any anticipated aid and you will be responsible for paying all your fees on July 30.  If awards are not accepted within 45 days of offer, your award may be canceled.

Financial Aid and Payment of University Charges

Click here to view tutorial on how financial aid pays university charges. 

Financial aid recipients are required to pay the difference between all Fall University charges (including registration fees, on-campus housing and board plan) and pending Fall 2014 financial aid. View your pending financial aid in the Finances/Account Inquiry section of your Student Center.  Payment is due by the Fee Payment Deadline of July 30, 2014.

After July 30, the fees box in the Finances section of your Student Center will indicate fees as "Past Due" until your aid goes out. No payments are necessary if you have sufficient pending aid to cover your Fall charges.   Your balance due will automatically be deducted from your financial aid disbursement.

If your file is complete and there are no items remaining on your "To Do List," by August 15, the first possible disbursement for the Fall semester is August 21. All remaining aid, after charges and fees are deducted, will be disbursed to you via Electronic Funds Transfer (EFT) or a check that is mailed to you.

Please Note
  • Questions about your student account, fee payment, and being dropped from classes should be directed to Student Financial Services.
  • You may be charged a $25 late fee if your current fees and charges are not paid by the Registration Fee Payment Deadline unless you have sufficient aid to cover the fees and your aid is clear to disburse on the first fall financial aid disbursement date.
  • Students who have no aid or who have not made a payment may be dropped from classes by the university.
  • Spring registration is held until all Fall fees are paid. 

To Do List Items

You must submit all requested items on your “To Do List” by June 1 in order to have your file complete before the first fall disbursement.  If you do not turn your requested items in by June 1st, your aid will NOT be cancelled.  Accepted aid will continue to show as pending and may defer fees.  However, you may receive your disbursement later than the first disbursement date of Fall (August 21) and you may be charged a $25 late fee.

A full explanation for all requests is available by following the "Details" link and clicking on each "To Do List" item. Check your Student Center on a weekly basis after your forms show as received. If we need any additional information, it will show up on your "To Do List." Once the requested forms have been received and completed, they will be removed from your "To Do List".

Please be aware that if you fax your documents, it takes up to 3 days before the documents show as received on your Student Center.  Documents that are mailed or brought into our office can take up to 4 weeks before the documents show as received on your Student Center.  The date received will be recorded as the date the documents are submitted to our office.

IRS Data Retrieval Tutorial for 2014-2015

Click to view the IRS Data Retrieval Tutorial to help guide you in this process. 

New for the 2014-2015 School Year: Middle Class Scholarship

California residents from middle class families with incomes of up to $150,000 may be eligible for the Middle Class Scholarship. Apply for financial aid by the March 2, 2014 deadline at www.fafsa.ed.gov. AB 540 students with a DACA number or without a social  security number may also qualify and should file their Dream application at www.caldreamact.org. Middle Class Scholarships will not be awarded until October 2014.

Cal Grant and Entering Students

Please view the Cal Grant Scam Special Alert by clicking here

Cal Grant Entitlement participants are required to confirm their high school graduation before being awarded by the California Student Aid Commission (CSAC).  Students are notified by CSAC through an automated e-mail message directing them to view the electronic California Aid Report (CAR) in WebGrants4Students (WGS) to find details on their Cal Grant award status.  CSAC sends this message to the e-mail address listed on the FAFSA.  Students can verify their high school graduation through WGS.

Summer Financial Aid: Adding or Dropping Summer Courses

A supplemental Summer Financial Aid application is required for summer financial aid.

If you are receiving summer financial aid and are adding/dropping/swapping summer courses, you must complete RCE's Summer Session 2014 Add/Drop Form AND our Summer Change in Enrollment FormYou will need to schedule an appointment with a financial aid advisor and bring these completed forms to your appointment. RCE will not add/drop courses for financial aid students without our signature.

Financial Aid and Scholarship Checklist for 2014-2015

Bookmark or download the Financial Aid and Scholarship Checklist to help you keep track of where you are in the financial aid process, from applying for aid through receiving the funds.

Important Processing Dates and When to Expect Changes to Your To Do Lists/Holds

Verification - Updating your "To Do List" from requested to received takes a minimum of four weeks if you submit hard copies via mail, at our window or drop box and a minimum of 72 hours if your documents are faxed. Preliminary review of verification documents will take a up to twelve weeks from the date your last required "To Do List" item was submitted to our office.

IRS Data Retrieval - It can take up to 21 days from the date you successfully used the Data Retrieval Tool on the FAFSA before our office is able to upload this change.  This process has been completed when you will no longer see the required documentation on your "To Do List."

Satisfactory Academic Progress Appeal (SAP) - Review of SAP appeals take a minimum of four weeks from the date the last required item is received. Deadline to submit appeal for Fall 2014 is September 19, 2014.

Maximum Unit Appeal - Review of Maximum Unit Appeals take a minimum of four weeks from the date the last required item is received. Deadline to submit appeal for Fall 2014 is September 19, 2014.

Exceptional Circumstance Appeal (All types) 2014-2015 appeal forms are available August 1, 2014. Appeals are reviewed in the order they are received. Processing time may take until the end of the fall semester. The deadline to submit an appeal: for students enrolled for the Fall 2014 only is November 1, 2014; students enrolled for Spring only or the academic year is April 1, 2015.

Federal Direct Stafford Loan Application - Applications take at least 30 days to process.

Federal Direct PLUS Application (PLUS Loan) - We initially award the requested amount as a conditional estimate which will show up in the student's financial aid package while we are processing the credit check. The loan is not approved until you receive notification from the lender that your credit was approved. Applications must be received by July 17th to have an initial award entered in time for the fee payment deadline of July 30. PLUS applications can take up to eight weeks to process.

Alternative Loan Application - All certification requests received by July 17th will be certified by the fee payment deadline of July 30 if the file is complete (all other awards accepted or declined AND all To Do List items have been completed). Applications take up to eight weeks to process. The first possible disbursement date for fall is September 4.

External Scholarship - After the Financial Aid and Scholarship Office has received a student's external scholarship check(s), the scholarship is entered into the student's financial aid award.  The student will receive an e-mail informing them of a change in their award. The turn-around time for complete processing of external scholarships is up to three weeks.

CSU, Chico Scholarships - December 15, 2013 was the application deadline for 2014-15 scholarships. CSU, Chico Scholarship recipients are selected in the spring for the following academic year. If selected, the Scholarship should be posted in your Student Center 2014-2015 Financial Aid Award Summary Account by late-July 2014.

Office Hours and Appointments

Summer Office Hours and Appointments through August 15

  • Office Hours: Monday - Thursday 8 am - 5 pm. The office is closed on Fridays.
  • Appointment Schedule:  Monday - Thursday 9-12 am; 2-4 pm
  • Phone Hours: Monday - Thursday 8 am – 5 pm.

Only same-day appointments are available with the advisor staff in the Financial Aid and Scholarship Office (SSC 250).  You can make these same-day appointments by calling 530-898-6451 or by coming to our office window between 8:00 a.m. and 3:00 p.m. We recommend calling as early as possible in the morning as the appointments fill up quickly. Phone appointments are also available. Appointments are limited and are on a first-come, first-serve basis.

Upcoming Disbursement Dates

When your academic year file is complete and there are no holds on your account and no items on your “To Do List,” your aid will disburse and cover any fees remaining on your university balance. All remaining aid, after charges and fees are deducted, will be disbursed to you via Electronic Fund Transfer (EFT) or a check that is mailed to you. This process is run by the Student Financial Services Office.

Fall 2013/Spring 2014 refund disbursements will be received electronically or sent out on Thursdays through August 14.

Summer Financial Aid Disbursements:
Summer aid refund disbursements are dependent on course start dates. Check your summer financial aid award letter for the date of your refund disbursement.

July 10
July 31

Fall 2014-Spring 2015 financial aid refund disbursements:
Financial aid and scholarships are disbursed on Thursdays throughout each semester. The first possible disbursement of federal and state aid and scholarships each semester is the Thursday prior to the first day of classes, which is five days before the beginning of each semester.

Fall 2014:
First disbursement date is August 21
First Alternative Loan Disbursement date is  September 4  

Spring 2015:
First disbursement date is January 15
First Alternative Loan Disbursement date is January 29