AWARD GUIDE (pdf)
financial aid award,
See below for information on the following appeals.
- Dependency Status Appeal
- Exceptional Circumstances Appeals
- Satisfactory Academic Progress Units Appeal
- Maximum Units Appeal
Student dependency status is determined by the U.S. Department of Education based on your responses to the questions in Step 3 of the FAFSA, questions 45-57. To appeal your dependency status, you must clearly demonstrate an adverse family situation in order for us to consider you independent for financial aid purposes. This is called a dependency override, and is considered on a case-by-case basis.
According to U.S. Department of Education guidelines, the following conditions do not qualify as unusual circumstances.
- Parents refusing to contribute to the student's education
- Parents unwilling to provide information on the FAFSA or documents for verification
- Parents not claiming the student as a dependent for income tax purposes
- Student demonstrating total self–sufficiency
Also see the Dependency Status Appeal form, available on the Forms page, if you have circumstances that may meet dependency status appeal criteria. If you believe you qualify for a dependency override, please follow these instructions:
Filing your FAFSA:
Students with Parent Information:
- Complete and submit a FAFSA online. You will need your Department of Education PIN to complete this process. Click on the PIN Site icon if you have forgotten your PIN or your Password.
- Complete and submit the CSU, Chico Dependency Status Appeal, which may be downloaded from our Web site. Make sure all relevant documentation is attached.
Students without Parent Information:
- Complete and submit a FAFSA online. You will need your Department of Education student PIN to complete this process. Click on the PIN Site icon, if you have forgotten your PIN or your Password.
- Under Your Dependency Status section, select I am unable to provide parental information and continue the process until you have completely submitted your FAFSA. Under very limited circumstances, you may be able to submit your FAFSA without parental information. We will determine whether or not you can do that when we complete a Dependency Status Appeal.
- Complete and submit the CSU, Chico Dependency Status Appeal, which may be downloaded from our Web site. Make sure all relevant documentation is attached. Select the correct appeal form for the appropriate year. Students filing a 2012-2013 FAFSA should use the 2012-2013 Dependency Status Appeal form.
After Filing the FAFSA and Submitting Your Appeal:
- If your appeal is approved, we will notify you and submit a correction to the Central Processing System with all appropriate dependency override codes. Your financial aid will be packaged based on independent status.
- If your appeal is not approved, we will notify you about our decision. In order to receive a financial aid package, you MUST then provide parent financial information and signatures using FAFSA online.
Appeal forms for the 2012-2013 academic year will be available August 1, 2012. The deadline to submit an appeal for students enrolled for the 2012-2013 academic year is April 1, 2013. Students enrolled for the Fall 2012 semester only must submit their appeal no later than November 1, 2012.
Financial aid eligibility may be reconsidered based on new financial information not reflected on your FAFSA application. If you or your parents (if applicable) will have a significant reduction in income due to divorce, death, or loss of employment for two months or more, if you have substantial medical or dental expenses, or if you have other exceptional circumstances, you may submit an exceptional circumstances appeal.
Some Categories of Exceptional Circumstances
- Reduction in income
- Substantial non-reimbursed medical and/or dental expenses
- Substantial non-reimbursed travel/commuting expenses
- Child care expenses/elementary/secondary school tuition
- Financial support of extended family members
- Budget increase for cost of computer. No appeal is necessary. Click on link for information on computer budget adjustment.
Directions to Complete Appeals
If you feel your circumstances meet the criteria for an appeal, complete and submit the appropriate exceptional circumstances appeal(s). Students filing a 2012-2013 FAFSA must use the 2012-2013 Exceptional Circumstances Appeal form.
Include only the appeal form, information, and documentation appropriate to the appeal category that demonstrates your exceptional need. Submit only the information requested to support your appeal. Do not forget your personal statement. Incomplete appeals will be returned to the student. The deadline to submit an appeal for students who are enrolled Fall semester only is November 1. Students enrolled for the academic year or Spring semester only must submit their appeal by April 1.
PLEASE NOTE: Submitting unnecessary or redundant information will delay review of your file. We recommend that you accept your initial award offer and plan to cover preliminary costs from your current aid package, employment, and family resources. An advisor will review your appeal and notify you by mail of the outcome. Because the financial aid workload is heaviest during the summer months, appeals are usually evaluated after the fall semester begins. All appeals will be reviewed in date order of receipt.
For additional information, including documentation required to support your appeal in the relevant category, view the following exceptional circumstances appeal forms. The Exceptional Circumstances Appeal – Income Reduction includes options for reduction in parent income, student income, and student/spouse income. If there are other special circumstances not covered by the topics below that have had a serious negative financial impact on your family, use the Income Reduction Appeal, check “Other,” and provide a personal statement and supporting documentation.
Exceptional Circumstances Appeal - Child Care Expenses/Elementary/Secondary School Tuition
Exceptional Circumstances Appeal - Income Reduction
Exceptional Circumstances Appeal - Non-Reimbursed Medical/Dental/Vision Expenses
Exceptional Circumstances Appeal - Support of Extended Family Members
Exceptional Circumstances Appeal - Travel Adjustment
To meet CSU, Chico Satisfactory Academic Progress requirements for financial aid, you are required to maintain a minimum cumulative GPA as set forth in the CSU, Chico Satsfactory Academic Progress (SAP) policy and you are required to make progress toward completing your graduation requirements at an acceptable rate or PACE. PACE is equal to cumulative units completed divided by cumulative units attempted. In order to make acceptable progress, your PACE must be 67% or higher. Students who did not meet satisfactory academic progress requirements are ineligible for further financial aid at CSU, Chico. See Satisfactory Academic Progress.
If you have extenuating circumstances that affected your ability to maintain the required minimum GPA and/or cumulative PACE, and would like to be considered for financial aid funding, please print, complete, and submit an insufficient units appeal with all required documents attached. Appeals must be submitted by the census date (fourth week of school) in order to be reinstated for aid during that term. Deadline to submit appeal for Fall 2012 is September 21, 2012; deadline to submit appeal for Spring 2013 is February 22, 2013. You may also schedule an appointment with a financial aid advisor and bring the completed appeal with you.
To meet federal and state satisfactory academic progress requirements, you are expected to complete a degree program within a maximum allowable time frame. Undergraduates who have attempted 180 units, and post-baccalaureate students who have attempted 60 post-baccalaureate units are ineligible for all types of financial aid including grants, Work–Study, and loans. If you have reached a unit limit and would like to be considered for financial aid funding, please print, complete, and submit a maximum units appeal. Appeals must be submitted by the census date (fourth week of school) in order to be reinstated for aid during that term. Deadline to submit appeal for Fall 2012 is September 21, 2012; deadline to submit appeal for Spring 2013 is February 22, 2013.