General Definitions
Fiscal Schedule 2010-2011: General Definitions
Cash Receipts and Receivables - Revenue, reimbursements, and expenditure rebates from vendors must be reported in the same fiscal year services were provided.
In-Kind Gift Acceptance Form - Formalizes acceptance of non-cash contributions, including services and property, provided by the recipient and/or third-party contributors.
IT Requests - Include all information technology purchase and service requests. “Information technology” includes computing, networking and communications equipment, software, and services. The User Services Web site identifies hardware items that are supported by campus. Feasibility Study Reports (FSRs) are required for all IT requests (purchases and services) $10,000 and over. Feasibility Study Report (FSR) and Sole Source/Brand Justification forms are located on the Procurement & Contract Services Web site.
Non-supported IT - Information technology including computing, networking and communications equipment, software, and services where support for repair and maintenance is not provided by the campus. Departments are responsible for all repairs and maintenance of non-supported items.
PEWAF - Abbreviation for "Project Estimate and Work Authorization Form." A PEWAF project coordinator within Computer and User Support (CAUS), Communications Services (CSRV), Environmental Health and Safety (EHS), or Facilities Management and Services (FMS) prepares this form after the project request has been approved and potential project costs estimated.
PEWAF Project Coordinator - The individual within CAUS, CSRV, EHS, or FMS, acting as lead organizer of all work needed to complete the requested project.
Public Works Contract Request - Request for contracts involving the erection, construction, alteration, demolition, painting, repair, or improvement of any state structure, building, road, or other state improvement of any kind regardless of total cost. To determine if a request falls within this category, contact Procurement & Contract Services, x5134.
Purchase, Contract, and Service Request Dollar Amounts - The dollar figures noted under purchasing and contracting deadlines represent the total amount of the request, not individual item or service cost. The total is to include any applicable taxes and other costs associated with the request such as shipping or installation.
Service Request - Requests for service to off-campus businesses, individuals, and state agencies for work such as maintenance, repair, design, catering, consulting, lecturers, ads (faculty positions), etc. For clarification on whether a request falls into this category, contact Procurement & Contract Services, x5134.
WSCA Contract Purchases - Computer purchase that fall within the guidelines of the Western States Contracting Alliance (WSCA) contract (i.e., Dell computers). To determine if a request falls within this category, contact Procurement & Contract Services, x5134.