Forms


Accounts Payable

Form NameExcelPDFWordExternal LinkRevision Date
Authorization to Use Private Vehicles (STD. 261) LINK - Vehicle Purchase Policy and Procedure
Corporate Travel Card Request Form PDF - Authorized Signature Aug-2018
Direct Deposit Enrollment Authorization PDF - Authorized Signature Nov-2014
Direct Pay Request - see Procurement section below
Moving & Relocation Pre-Authorization PDF - Invoice for Petty Cash Reimbursement - $50 and Under May-2016
Payee Data Record PDF - Payee Data Record Apr-2016
Petty Cash Reimbursement Form PDF - Payee Data Record Sep-2018
Pre-Travel Direct Payment or Reimbursement Request PDF - Pre-Travel Direct Payment or Reimbursement Request Nov-2014
Procurement Card - Department Expenditure Summary - see Procurement section below Dec-2015
Signature Authorization PDF - Authorized Signature Oct-2014
Travel Envelope EXCEL - Travel Expense Claim Jan-2016
Travel Expense Claim - travel on/after 1/1/18 EXCEL - Travel Expense Claim Jan-2018
Travel Hotel Tax Waiver PDF - Travel Hotel/Motel Occupancy Tax Waiver Oct-2014
Travel Quick Reference/Expense Tracking - travel on/after 1/1/18 EXCEL - Travel Expense Claim Jan-2018
Travel Request Approval - travel on/after 1/1/18 PDF - Travel Approval Request Jan-2018
Travel Transportation Cost Comparison on/after 1/1/18 PDF - Travel Transportation Cost Comparison Jan-2018

Financial Accounting & Reporting

Form NameExcelPDFWordRevision Date
Campus Trust Fund Agreement PDF - Campus Trust Fund Agreement Mar-2015
CFS Security Authorization Form PDF - Campus Trust Fund Agreement Jan-2018
Employee Expenditure Adjustment Template EXCEL - Employee Expenditure Adjustment Template
General Fund Payback-Expenditure Transfer Request EXCEL - Employee Expenditure Adjustment Template May-2014
Receipting Instructions for Miscellaneous Receipts/Abatements WORD DOC - Receipting for Miscellaneous Receipts Apr-2018

Procurement & Contract Services

Form NameExcelPDFWordExternal LinkRevision Date
Direct Pay Request PDF - Direct Pay Request Sept-2018
Hospitality Expense and/or Reimbursement Request PDF - Hospitality Expense Approval May-2016
Independent Contractor vs. Employee Worksheet (HR) LINK - Vehicle Purchase Policy and Procedure Nov-2011
Invoice PDF - Unauthorized Purchase Approval Request Nov-2014
IT Procurement Review LINK - Vehicle Purchase Policy and Procedure Oct-2015
Justification for Sole Source or Sole Brand PDF - Unauthorized Purchase Approval Request July-2014
Marketplace Transfer Cart Authorization PDF - Unauthorized Purchase Approval Request Dec-2014
Procurement Card - Department Expenditure Summary PDF - Unauthorized Purchase Approval Request Dec-2015
Procurement Card - Lost Receipt Notification PDF - Unauthorized Purchase Approval Request July-2014
Procurement Card - Request and Update PDF - Unauthorized Purchase Approval Request Dec-2017
Unauthorized Purchase Approval Request PDF - Unauthorized Purchase Approval Request July-2014

Student Financial Services

Form NameExcelPDFWordRevision Date
Appeal to Refund Policy PDF - Appeal to Refund Policy July-2014
CASHNet Access for Employees PDF - Appeal to Refund Policy Mar-2018
CASHNet access for Satellite Locations PDF - Appeal to Refund Policy Mar-2018
Credit Card Channel Request PDF - Authorization to Release Information Jun-2015
e-Market Site (New & Republish) PDF - Authorization to Release Information Mar-2018
Parent PLUS Loan Direct Deposit PDF - Parent PLUS Loan Electronic Funds Transfer (EFT) July-2014
Reversal of Graduate MBA Fee for Elective Course PDF - Professional Program Fee Reversal Request May-2014
Sponsored Guest Parking Permits PDF - Sponsored Parking - Fund Transfer Authorization Jun-2014

University Budget Office

Form NameExcelPDFWordRevision Date
Budget Transfer Template 2017-18 EXCEL - Budget Transfer Template July-2018

Accounts Payable

Policy/Procedure NameExcelPDFWord

External Link

Revision Date
Campus Travel Procedures PDF - CSU Travel Policy Jan-2018
Corporate Travel Card Procedure PDF - CSU Travel Policy Aug-2018
Direct Payment Procedure - see Procurement section below
Moving and Relocation Procedures PDF - CSU Travel Policy May-2016
Petty Cash Procedures PDF - CSU Travel Policy Sep-2018
US Bank Travel Credit Card Procedures PDF - CSU Travel Policy Sep-2016
Voyager Fleet Card Program PDF - CSU Travel Policy Apr-2018

Financial Accounting & Reporting

Policy/Procedure NameExcelPDFWordExternal LinkRevision Date
Chargeback (CAF) Manual PDF - Year End - Encumbrance Rollover Process Apr-2018
CPO Guidelines PDF - Year End - Encumbrance Rollover Process
Pre-Tax Parking Deduction PDF - Year End - Encumbrance Rollover Process   July-2018
State Administrative Manual LINK - State Administrative Manual
Year End - Encumbrance Rollover Process PDF - Year End - Encumbrance Rollover Process
Year End - Obligation Process WORD DOC - Year End - Obligation Process
Year End - Prepaid Expenditure Process PDF - Year End - Prepaid Expenditure Process

Procurement and Contract Services

Policy/Procedure NameExcelPDFWordExternal LinkRevision Date
Buy Recycled Campaign LINK - Buy Recycled Campaign
Direct Payment Procedure PDF - Hospitality Expense Approval Nov-2018
Hospitality Expense Procedures (effective 7/1/2014) PDF - Hospitality Expense Approval Jul-2016
iPad Tablet Procurement Procedures LINK - iPad Tablet Procurement Procedure
ProCard Procedures PDF - Procurement Card Procedure Oct-2018
ProCard Reconciliation Cycle Dates PDF - Procurement Card Procedure   July-2018
ProCard Reconciliation Procedures PDF - CSU Travel Policy Jan-2018
Small Business/DVBE Policy LINK - Small Business/DVBE Policy
Small Business/DVBE Vendor List EXCEL - Small Business/DVBE Vendor List Nov-2016
Unauthorized Purchase Policy PDF - Unauthorized Purchase Policy July-2011
Vehicle Purchase Policy and Procedures LINK - Vehicle Purchase Policy and Procedure Sep-1999
Contractor/Vendor Driving on Campus   LINK - Vehicle Purchase Policy and Procedure July-2018

Student Financial Services

Policy/Procedure NameExcelPDFWordExternal LinkRevision Date
Cash Management Procedures PDF - Travel Hotel/Motel Occupancy Tax Waiver June-2018
Credit Card Acceptance Procedure PDF - Travel Hotel/Motel Occupancy Tax Waiver   July-2018

University Budget Office

Policy/Procedure NameExcelPDFWordExternal LinkRevision Date
Consolidated Campus Fee Expenditure Guidelines PDF - Lottery Guidelines Nov-2015
Position Data Management Guide WORD DOC - Position Management Guide Apr-2018
IRA Expenditure Guidelines LINK - Vehicle Purchase Policy and Procedure Feb-2016
Lottery Expenditure Guidelines PDF - Lottery Guidelines Sep-2013

Accounts Payable

How Do IExcelPDFWordExternal LinkRevision Date

Financial Accounting & Reporting

How Do IExcelPDFWordExternal LinkRevision Date
Choose the Correct Account Code LINK - Vehicle Purchase Policy and Procedure Apr-2016
Determining Budget vs. Actuals Transfer PDF - Procurement & Contract Services - Goods, Services & Construction Processing Oct-2016

Procurement and Contract Services

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How Do IExcelPDFWordExternal LinkRevision Date
Choose the Correct Account Code LINK - Vehicle Purchase Policy and Procedure Apr-2016
Choose the Correct Category Code EXCEL - Small Business/DVBE Vendor List May-2002
Goods and Services Processing Matrix PDF - Procurement & Contract Services - Goods, Services & Construction Processing Jan-2018
Requisition - Log into PeopleSoft PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2018
Requisition - Creating a Tile & Adding to Favorites PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2018
Requisition - Personalize My Entry Fields PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2018
Requisition - Personalize My Print Fields PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2018
Requisition - Entry Guide PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2018
Requisition - Copy an Existing Requisition PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2018
Requisition - Multiple Chartfields PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2018
Requisition - Printing PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2018
Requisition - Find an Existing Requisition PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2018
Requisition - View Status (Find my PO#) PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2018
Purchase Order - View Status (Find my Buyer) PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2018

Student Financial Services

How Do IExcelPDFWordRevision Date
Under Construction

University Budget Office

How Do IExcelPDFWordRevision Date
Campus User Template Excel icon July-2017