Forms


Accounts Payable

Form NameExcelPDFWordExternal LinkRevision Date
Authorization to Use Private Vehicles (STD. 261) LINK - Vehicle Purchase Policy and Procedure
Direct Deposit Enrollment Authorization PDF - Authorized Signature Nov-2014
Direct Pay Request - see Procurement section below
Moving & Relocation Pre-Authorization PDF - Invoice for Petty Cash Reimbursement - $50 and Under May-2016
Payee Data Record PDF - Payee Data Record Apr-2016
Pre-Travel Direct Payment or Reimbursement Request PDF - Pre-Travel Direct Payment or Reimbursement Request Nov-2014
Procurement Card - Department Expenditure Summary - see Procurement section below Dec-2015
Signature Authorization PDF - Authorized Signature Oct-2014
Travel Envelope EXCEL - Travel Expense Claim Jan-2016
Travel Expense Claim - travel on/after 01/01/2016 EXCEL - Travel Expense Claim Jan-2016
Travel Hotel Tax Waiver PDF - Travel Hotel/Motel Occupancy Tax Waiver Oct-2014
Travel Quick Reference/Expense Tracking EXCEL - Travel Expense Claim Jan-2016
Travel Request Approval - travel on/after 01/01/2016 PDF - Travel Approval Request Jan-2016
Travel Transportation Cost Comparison PDF - Travel Transportation Cost Comparison Jan-2016
US Bank Travel Card Application PDF - Travel Transportation Cost Comparison Sep-2016

Financial Accounting & Reporting

Form NameExcelPDFWordRevision Date
Campus Trust Fund Agreement PDF - Campus Trust Fund Agreement Mar-2015
CFS Security Authorization Form PDF - Campus Trust Fund Agreement Sep-2015
Employee Expenditure Adjustment Template EXCEL - Employee Expenditure Adjustment Template
General Fund Payback-Expenditure Transfer Request EXCEL - Employee Expenditure Adjustment Template May-2014
Receipting Instructions for Miscellaneous Receipts/Abatements WORD DOC - Receipting for Miscellaneous Receipts Nov-2013

Procurement & Contract Services

Form NameExcelPDFWordExternal LinkRevision Date
Direct Pay Request PDF - Direct Pay Request Mar-2016
Hospitality Expense and/or Reimbursement Request PDF - Hospitality Expense Approval May-2016
Independent Contractor vs. Employee Worksheet (HR) LINK - Vehicle Purchase Policy and Procedure Nov-2011
Invoice PDF - Unauthorized Purchase Approval Request Nov-2014
IT Procurement Review LINK - Vehicle Purchase Policy and Procedure Oct-2015
Justification for Sole Source or Sole Brand PDF - Unauthorized Purchase Approval Request Jul-2014
Marketplace Transfer Cart Authorization PDF - Unauthorized Purchase Approval Request Dec-2014
Procurement Card - Department Expenditure Summary PDF - Unauthorized Purchase Approval Request Dec-2015
Procurement Card - Lost Receipt Notification PDF - Unauthorized Purchase Approval Request Jul-2014
Procurement Card - Request and Update PDF - Unauthorized Purchase Approval Request Jul-2014
Unauthorized Purchase Approval Request PDF - Unauthorized Purchase Approval Request Jul-2014

Student Financial Services

Form NameExcelPDFWordRevision Date
Appeal to Refund Policy PDF - Appeal to Refund Policy Jul-2014
Credit Card Channel Request PDF - Authorization to Release Information Jun-2015
e-Market Site PDF - Authorization to Release Information Jan-2016
Parent PLUS Loan Direct Deposit PDF - Parent PLUS Loan Electronic Funds Transfer (EFT) Jul-2014
Reversal of Graduate MBA Fee for Elective Course PDF - Professional Program Fee Reversal Request May-2014
Sponsored Guest Parking Permits PDF - Sponsored Parking - Fund Transfer Authorization Jun-2014

University Budget Office

Form NameExcelPDFWordRevision Date
Budget Transfer Template 2016-17 EXCEL - Budget Transfer Template Jul-16

Accounts Payable

Policy/Procedure NameExcelPDFWord

External Link

Revision Date
Academic Affairs Travel Procedures - under review PDF - CSU Travel Policy Mar-2014
Campus Travel Procedures PDF - CSU Travel Policy Jan-2016
Direct Payment Procedure - see Procurement section below
Moving and Relocation Procedures PDF - CSU Travel Policy May-2016
Petty Cash Procedures PDF - CSU Travel Policy Aug-2016
Pre-tax Parking Deduction WORD DOC - Pre-Tax Parking Deduction
US Bank Travel Credit Card Procedures PDF - CSU Travel Policy Sep-2016

Financial Accounting & Reporting

Policy/Procedure NameExcelPDFWordExternal LinkRevision Date
Chargeback (CAF) Manual WORD DOC - Chargeback (CAF) Manual Aug-2009
CPO Guidelines WORD DOC - CPO Guidelines
Payroll Warrant Stop Payments LINK - Payroll Warrant Stop Payments
Position Data Management Guide WORD DOC - Position Management Guide Oct-2014
State Administrative Manual LINK - State Administrative Manual
Year End - Encumbrance Rollover Process PDF - Year End - Encumbrance Rollover Process
Year End - Obligation Process WORD DOC - Year End - Obligation Process
Year End - Prepaid Expenditure Process PDF - Year End - Prepaid Expenditure Process

Procurement and Contract Services

Policy/Procedure NameExcelPDFWordExternal LinkRevision Date
Buy Recycled Campaign LINK - Buy Recycled Campaign
Direct Payment Procedure PDF - Hospitality Expense Approval Mar-2016
Hospitality Expense Procedures (effective 7/1/2014) PDF - Hospitality Expense Approval Jul-2014
iPad Tablet Procurement Procedures LINK - iPad Tablet Procurement Procedure
Procurement Credit Card Procedures PDF - Procurement Card Procedure Mar-2016
Reimbursement to Campus Employees PDF - Reimbursement Procedure Oct-2015
Small Business/DVBE Policy LINK - Small Business/DVBE Policy
Small Business/DVBE Vendor List EXCEL - Small Business/DVBE Vendor List Nov-2016
Unauthorized Purchase Policy PDF - Unauthorized Purchase Policy Jul-2011
Vehicle Purchase Policy and Procedures LINK - Vehicle Purchase Policy and Procedure Sep-1999
Vendor Driving on Campus LINK - Vehicle Purchase Policy and Procedure Oct-2014

Student Financial Services

Policy/Procedure NameExcelPDFWordExternal LinkRevision Date
Cash Handling Procedure PDF - Travel Hotel/Motel Occupancy Tax Waiver Oct-2015
Credit Card Procedure PDF - Travel Hotel/Motel Occupancy Tax Waiver July-2015

University Budget Office

Policy/Procedure NameExcelPDFWordExternal LinkRevision Date
Consolidated Campus Fee Expenditure Guidelines PDF - Lottery Guidelines Nov-2015
IRA Expenditure Guidelines LINK - Vehicle Purchase Policy and Procedure Feb-2016
Lottery Expenditure Guidelines PDF - Lottery Guidelines Sep-2013

Accounts Payable

How Do IExcelPDFWordExternal LinkRevision Date
Direct Deposit Authorization Information PDF - Procurement & Contract Services - Goods, Services & Construction Processing Apr-2014

Financial Accounting & Reporting

How Do IExcelPDFWordExternal LinkRevision Date
Choose the Correct Account Code LINK - Vehicle Purchase Policy and Procedure Apr-2016

Procurement and Contract Services

How Do IExcelPDFWordExternal LinkRevision Date
Choose the Correct Account Code LINK - Vehicle Purchase Policy and Procedure Apr-2016
Choose the Correct Category Code EXCEL - Small Business/DVBE Vendor List May-2002
Ordering Process for Goods, Services & Construction PDF - Procurement & Contract Services - Goods, Services & Construction Processing Jul-2009
Purchase Order - View Status WORD DOC - Position Management Guide Mar-2014
Requisition - Copy an Existing Requisition WORD DOC - Position Management Guide Mar-2014
Requisition - Entering WORD DOC - Position Management Guide May-2014
Requisition - Find an Existing Requisition WORD DOC - Position Management Guide May-2014
Requisition - Log into PeopleSoft WORD DOC - Position Management Guide May-2014
Requisition - Multiple Chartfields WORD DOC - Position Management Guide May-2014
Requisition - Personalize My Entry Fields WORD DOC - Position Management Guide May-2014
Requisition - Personalize My Print Fields WORD DOC - Position Management Guide May-2014
Requisition - Printing WORD DOC - Position Management Guide Mar-2014
Requisition - View Status WORD DOC - Position Management Guide Mar-2014

Student Financial Services

How Do IExcelPDFWordRevision Date
Under Construction

University Budget Office

How Do IExcelPDFWordRevision Date
Under Construction