Separation Clearance Procedures
Under provisions of the State Administrative Manual (SAM) Sections 8580.4, 8595 and 1620., each full- or part-time employee separating from CSU, Chico must obtain clearance from all financial obligations and state-owned items.
Forms
Two forms are necessary to complete this process:
- Advance Notification of Separation of Employee (ANSE) Form (.xls) - Be sure to send the ANSE out as soon as you know someone is separating from your department. If you receive the information late, that's OK;, send it anyway.
- Separation Clearance Form (.doc) - Departments will be responsible for performing checkout and notification of obligations and for submitting the checkout form to Cashiering. DO NOT GIVE THE FORM TO THE SEPARATING EMPLOYEE. Read Department Clearance document below for instructions.
Procedures
The following procedures are available to help understand the process:
- Cashiering Clearance (.doc)
- Department Clearance (.doc)
- Employee Clearance (.doc)
- Human Resources Clearance (.doc)
- Key Shop Clearance (.doc)
- Library Clearance (.doc)
- Procurement Clearance (.doc)
- Separation Clearance Matrix - revision coming soon
- Summary of Clearance Procedures - revision coming
soon
- Appendix A - Employee Separations (.doc) - SAM 8580.4
- Appendix B - Revolving Fund Advances (.doc) - SAM 8595
- Appendix C - Recovery of Temporary Travel Advances (.doc) - SAM 8116.3
- User Services Clearance (.doc)