The Constitution of the Academic Senate of CSU, Chico
April 5, 2012
The name of this organization shall be the Academic Senate of California State University, Chico.
Duties and Responsibilities
The Academic Senate shall have the duties and responsibilities delegated to it by the Faculty pursuant to Article IX of the Constitution of the Faculty of California State University, Chico.
The duties of the Academic Senate as delegated to it by the Faculty shall be:
- To formulate, recommend, review, and revise all academic, personnel, and professional policies, including fiscal policies related thereto, broadly and liberally defined.
- To assure through well-established and well-defined channels of communication the maximum cooperation among all members of the university, in order that policy and administrative implementation shall be consonant.
- To present through proper channels to the Trustees of the California State University and/or the Statewide Academic Senate of the California State University any appropriate recommendations relating to, but not limited to, those policy matters enumerated in Article II, Section I of the Constitution of the Faculty of California State University, Chico. Such recommendations may ask for amendment to or the elimination of any law, code section, regulation, or policy when the Faculty deems it to be in the general welfare of this, of any, or of all the campuses of the California State University.
Ex Officio Members
- The President of the University, or his/her representative, nonvoting.
- The Vice Presidents of the University, or their representatives, nonvoting
- A student selected by procedures determined by the Board of Directors of the Associated Students of California State University, Chico, voting.
- The immediate past chair of the Academic Senate, if he/she is not otherwise a member, shall be an ex officio member for one year, voting.
- Staff Council Chair, or his/her representative, voting.
- President of the Associated Students, or his/her representative, voting.
- A member selected from and by the student services professional personnel for a three-year term by procedures determined by the student services professional personnel of the Student Affairs and Academic Affairs Divisions of the University, voting.
Eight members shall be elected at large, from and by the faculty. Each of CSU, Chico’s representatives to the Statewide Academic Senate will occupy one of these at-large positions; the remaining at-large positions will be elected to three-year staggered terms. For these purposes, lecturers are Auxiliary Voting Members.
- Twenty-three faculty members shall be distributed among the Colleges, including Information Resources, in the following manner:
- Divide 23 by the total number of the faculty electorate. For each College multiply this result by the full-time equivalent faculty positions. Each College shall be entitled to the number of members equal to the whole number part of this product. One additional member is allocated to the College(s) with the largest fractional part of this same product up to a total of 23 members with the exception that all College(s) shall have at least one elected member.
- In the event of a tie for the last membership(s), the member(s) shall be elected jointly by the College(s) involved in the tie.
- Regular elections of members shall be held at such time during the months of February or March, as the Executive Committee shall set.
One emeritus faculty member appointed by the Academic Senate Executive Committee upon nomination by the faculty emeritus group. Note: The CSUC Emeritus and Retired Faculty Association (ERFA) is currently this group.
Officers of the Academic Senate
The officers of the Academic Senate shall be a Chair, a Vice Chair, and a Secretary, each of whom shall be elected by and from the Senate for a term of one year. Only elected members of the Academic Senate may serve as officers. Such elections shall be conducted at the last regular meeting of the Academic Senate in the spring semester of any given academic year. During the election, newly elected Senators will take the place of Senators leaving the Senate to vote for the next academic year's officers. New Senators will assume the responsibilities of office beginning the day following the last official graduation date at the end of the academic year.
The newly elected Officers of the Academic Senate will take office the day following the last official graduation date at the end of the academic year.
Executive Committee of the Academic Senate
Membership of the Executive Committee
The Executive Committee shall consist of the following members:
The President of the University; the Vice Presidents of the University; the three officers of the Academic Senate; the Standing Committee Chairs; the Statewide Academic Senators; and the Immediate Past Chair of the Academic Senate. The Immediate Past Chair shall serve on the Executive Committee for no more than one year subsequent to being Chair of the Academic Senate, and if a vacancy in this position occurs, no replacement shall be made.
The Chair of the Executive Committee
The Chair of the Academic Senate shall be Chair of the Executive Committee.
Powers and Duties of the Executive Committee
The Executive Committee shall have such powers and duties as may be delegated to it by the Academic Senate.
Meetings of the Executive Committee
The Chair of the Academic Senate or the President of the University may call meetings of the Executive Committee of the Academic Senate.
Quorum of the Executive Committee
A quorum of the Executive Committee shall be a majority of its membership.
Committees of the Academic Senate
- There are two Standing Committees of the Senate: the Educational Policies and Programs Committee and the Faculty and Student Policies Committee. Standing Committees are defined as the principal sub-groups of the Senate to which shared governance is delegated.
- Recommendations by the Standing Committees shall be submitted to the Academic Senate and then (upon approval and/or amendment) to the President of the University.
- Each Standing Committee shall be responsible for the conduct of Permanent Committees and Ad Hoc Committees assigned to it or established by it, as articulated in subsequent sections of this constitution.
- The Chair of each Standing Committee shall be elected by and from the Academic Senate.
- The Chair of each Standing Committee, in consultation with the Executive Committee of the Senate, shall appoint members to the Standing Committee. Each voting member of the Senate who is not a student will be appointed to one of the Standing Committees. Each committee may additionally include three faculty non-senators. Each committee shall also include the following ex officio committee members:
- the Provost or his/her representative.
- the Vice President for Student Affairs or his/her representative.
- up to three students appointed by the Associated Students Board of Directors.
- one member from the Deans’ Council appointed by the Provost.
- one staff member from a department, school, or college office selected by the Chair of the Staff Council.
- Additional Membership
- The Chair of the Educational Policies and Programs Committee in consultation with the Executive Committee may also appoint to the Committee a representative from the Office of Advising.
- The Faculty and Student Policies Committee shall also include the head of Student Judicial Affairs (or designee).
- All members of standing committees shall have voting privileges. In cases where faculty personnel, policies, and procedures are considered, only faculty members of the committee can vote.
- A quorum for a Standing Committee shall be a majority of the elected Academic Senators who are members of the committee.
- Permanent Committees are committees, boards, councils, etc. that carry out a broad range of responsibilities. These responsibilities are based on recurring issues and actions that are regular aspects of the official life of the university.
- Rationale, charge, membership, terms of office, manner by which the committee's chair is elected/selected, etc., shall be specified and approved by the Academic Senate. Formal authorization for permanent committees shall be by subsequent Executive Memorandum.
- All permanent committees, upon their creation/authorization, shall be assigned (for oversight purposes) to either the Executive Committee or one of the Standing Committees (hereafter called supervisory groups). Each supervisory group shall be responsible for articulating the policies within which the permanent committee operates and is directly responsible for the conduct of the committee and its chair. All members of a permanent committee serve at the pleasure of its electing or appointing body.
- The Senate office will keep a record of the permanent committees, their supervisory group, operating rules, enabling documents, and membership.
Ad Hoc Committees
- Ad Hoc Committees (or task forces) are groups defined as being responsible for single issues or single tasks. Typically, such committees are created/authorized in spontaneous response to particular circumstances or problems, where action by other pre-existing committees seems irrelevant, inappropriate, or inefficient. An Ad Hoc Committee shall be temporary and will immediately disband upon satisfactory execution of its charge; the ordinary life term of an Ad Hoc Committee shall not exceed 12 months.
- Ad Hoc Committees of the Senate may be created only by the Executive Committee of the Senate. This supervisory group shall be responsible for articulating the Ad Hoc Committee's rationale, charge, membership, election/selection of chair, and supervising the committee's conduct.
Initiation, Consultation and Advisement
The Academic Senate and the President of the University may each, at their discretion, seek advice and consultation or initiate proposals for the consideration of the other.
Eligibility, Terms of Office, Elections, Recall, and Replacement
- Any full-time member of the Faculty or any member of the Faculty participating in an early retirement or pre-retirement reduction in workload who has at least a half-time, academic year appointment is eligible for election to the Academic Senate and to a Statewide Academic Senate position.
- Any part-time member of the Faculty is eligible for the at-large positions exclusive of the Statewide Academic Senate positions.
Terms of Office
- A term of office shall be for three years with the term starting the day after the last commencement in the spring, with the exception of elections for the following year’s officers, as specified in Article IV, Section 1, above.
- In the case of constituencies with more than one representative, terms shall be staggered so as to distribute elections as evenly as possible within three-year periods.
- All elections to the Academic Senate of members-at-large shall be conducted by the Academic Senate.
- Colleges shall conduct their own elections.
- In the elections of members of the Academic Senate in Colleges, faculty members who are identified with more than one voting unit shall vote in only one unit. The Bylaws shall contain further stipulations concerning identification of voting members with units represented in the Academic Senate. (see Bylaws Article VII, Sections 7 and 11)
- The twenty-three additional members shall be distributed among the Colleges (including the Library for this purpose) in a manner to be described in Article III.3.A.
- Any elected member of the Academic Senate may be recalled by a two-thirds vote of his/her electorate. Procedure on recall shall be specified in the Bylaws.
- Any elected member of the Academic Senate who is recalled or who resigns shall be replaced by his/her electorate; his/her replacement shall serve the remainder of the unexpired term.
- If a member of the Academic Senate shall be absent for more than one semester, he/she shall be replaced by his/her electorate for the duration of his/her term.
Meetings of the Academic Senate
Meetings of the Academic Senate
- The Chair of the Academic Senate shall call meetings of the Senate at least four times each semester.
- Regular meetings of the Academic Senate will be specified in the Bylaws.
- Meetings of the Academic Senate may be requested by a petition of not less than fifteen percent of it membership. Upon receipt of such a request, the Chair shall call a meeting of the Senate to take place within five instructional days.
- Meetings of the Academic Senate may be requested by any two members of the Executive Committee; upon receipt of such a request, the Chair shall call a meeting of the Senate to take place within five instructional days
- All meetings called by any of the mechanisms in this Section are defined as “regular meetings.”
Summer Academic Senate
- Delegation of Duties: The Academic Senate delegates its duties and responsibilities during the summer interim, extending from the close of one academic year to the beginning of the next academic year, to a Summer Academic Senate.
- Membership: The Summer Academic Senate shall be composed of the following:
- Members of the Executive Committee, or their proxies as constituted in the Constitution of the Academic Senate Article V, Section 1.
- Normally, the Summer Academic Senate will act only on time urgent issues. At its discretion, the Executive Committee may call a meeting of all members of the Academic Senate during the summer. A quorum of the full Senate will then define the Summer Academic Senate. If a quorum is not obtained, the Summer Academic Senate will revert to the Executive Committee.
- Actions of the Summer Academic Senate will be brought to the full Academic Senate for ratification at the first regular meeting of the fall semester.
Proposals of Amendments
- Amendments to this constitution may be initiated by:
- A two-thirds vote of the Academic Senate; or
- A petition signed by at least twenty percent of the Faculty.
- Approval of Amendments
- Amendments proposed pursuant to Article X, Section l, shall require approval by two-thirds of the members of the Regular Voting Members, as defined by the Constitution of the Faculty, and by the President of the University.
- Proposals for amendments must be available to the electorate at least ten instructional days before they are voted upon.