Grades/Transcripts
All students abroad will initially be given an incomplete for their semester. This incomplete will remain in place until your transcript from overseas has been posted to your Chico transcript by our Records office.
Please be aware that most transcripts will NOT BE POSTED FOR SEVERAL MONTHS after your return.
Please, DO NOT contact Records with a question regarding transcripts, as there is only one person who posts all international and national exchange transcripts, and all others who work in that office are not in the loop. Please refer all questions to our office: studabr@csuchico.edu
This will NOT be a problem for financial aid or spring registration. All holds should be postponed automatically. If you find that you have a hold on your FA pending transcripts from abroad, please contact Carolyn Stephen at Financial Aid: cstephen@csuchico.edu.
If you plan to graduate soon, please send an e-mail to Mike Nieto, the Assistant Study Abroad Adviser, telling him so. He will alert Records so that your transcript will receive top priority: mdnieto@csuchico.edu
USAC
The USAC central office will automatically send us your transcript. While most transcripts will arrive approximately one month after your return to the U.S., it may take up to a full semester before your transcript arrives from the host university. Once your transcript arrives, we immediately send it to Records, who then posts it a few months later. Sometimes there is a backlog at Records and your transcript will be posted quite late. This is why you should not be concerned if your transcript doesn't get posted for awhile.
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Direct Exchange:
You should have already made arrangements with the Resident Director at the host university to either have your transcripts sent to our office, or to pick them up so you can hand deliver them upon return to Chico. Make sure you keep them sealed if you plan to deliver them yourself!! Once your transcript arrives, we immediately send it to Records, who then posts it a month or two later. Sometimes there is a backlog at Records and your transcript will be posted quite late. This is why you should not be concerned if your transcript doesn't get posted for awhile.
IP:
The OIP will send your transcripts on to Records directly. The transcript does not pass through our office. They will send you a copy for your records. Sometimes there is a backlog at Records, and your transcript will be posted quite late. This is why you should not be concerned if your transcript doesn't get posted for awhile.