Student Conduct Philosophy
University Housing (UH) is committed to the development of safe and mutually respectful communities. Through the conduct process, residents will be held accountable for behavior inconsistent with the expectations outlined in the UH Policy Guide. Our holistic student conduct approach empowers residents to learn from the decisions they make through reflective meetings, restorative practices and educational sanctions. The conduct team’s privilege and responsibility is to help students understand the community impact of their decisions.
Through University Housing’s conduct process, residents will:
- Expand their understanding of rights and responsibilities as a University Housing community member.
- Discuss the ways in which their behavior impacts themselves and their community through educational sanctions.
- Communicate an understanding of how their choices and behaviors impact the residence hall community.
- Connect the impact of their choices and decisions to their academic and personal goals and values.
- Identify staff on campus who are dedicated to their success and utilize skills, strategies, and resources that are likely to assist them.
As a Chico State Wildcat you have chosen to live in a community that promotes the following:
Wisdom- I will put care and thought into the actions I take.
Integrity- I will conduct myself in a manner that represents myself with the highest level of ethics.
Learning- I will learn from both my mistakes and my triumphs.
Diversity- I will respect the backgrounds, stories and perspectives of all within the Chico State community.
Community - I will value those I interact with including students, staff and faculty.
Accountability- I will hold myself and others accountable for the standards outlined in the Policy Guide.
Transformation- I will commit to personal, interpersonal, and academic growth through my time in University Housing.
Conduct Process Overview
If as student has allegedly violated a UH policy, the following will occur:
1) If an incident has occurred in UH, a Residence Life staff member will document it in an incident report. Residence Life staff members could be, but are not limited to, Resident Advisor, Residence Life Coordinator, and Residence Conduct Coordinator.
- A documentation does not always result in a conduct case.
- Incidents can also be discovered through social media or the use of security cameras. Staff do not have to be present when a violation occurs to generate a case.
2)Residents who are sent a call-in letter are required to meet with a Residence Conduct Coordinator or Coordinator for Student Conduct and Community Responsibility. It is the student’s responsibility to check their Wildcat email and respond to communication regarding the incident.
3) If a student chooses not to respond after at least 4 attempts made by the Residence Conduct Coordinator or Coordinator for Student Conduct and Community Responsibility to schedule a meeting, then a decision will be made in their absence.
- The attempts may be made via letter, personal emails, phone calls, door knocks, delivering a hard copy letter, etc.
- For decisions made in absentia, students waive their right to appeal the outcome of their case.
4)After an investigation, including meeting with the students involved, the Residence Conduct Coordinator or Coordinator for Student Conduct and Community Responsibility will determine the resident’s responsibility for the alleged violation(s) based on the preponderance of evidence standard.
5) If found responsible, the Residence Conduct Coordinator / Coordinator for Student Conduct and Community Responsibility may impose one or more of the sanctions listed in the database, as well as additional educational sanctions.
6) Residents found responsible for a UH policy violation will be sent a notice via email of any sanctions and educational sanctions imposed.
7) All sanctions must be completed by the assigned deadline or a hold may be placed on the student’s account.
8) If a resident would like to appeal the Residence Conduct Coordinator’s decision, they may appeal to the Coordinator for Student Conduct and Community Responsibility (see appeal process for more information).
9) If a resident would like to appeal the Coordinator for Student Conduct and Community Responsibility’s decision, they may appeal to the Executive Director (see appeal process for more information).
- Any decision made by the Coordinator for Student Conduct and Community Responsibility or Executive Director regarding an appeal is final.
Warning–The situation has been documented and kept on file but no further educational sanction(s) are assigned at the time. A warning may be given verbally in a meeting or in writing through a letter.
Educational Sanction(s)–These are assigned with the goal of the student learning more about UH policies, the university, themselves, or their choices. These may include research or reflection papers, creating educational materials, engagement with other offices on campus, positive participation in the community, or other sanctions dependent on the situation.
Fines–Previously established and published fines may be imposed.
Hold–Failure to meet with an RCC or failure to complete assigned sanctions by the deadline may result in a hold being placed on the student’s account. A student can check for a hold by logging in to their CSU Chico Portal.
Relocation–University Housing reserves the right to relocate a resident to a different community if their behavior is proving detrimental in their current residence. Relocation from one community may also include a ban from that community within a given time frame.
Restitution–Compensation for loss or damage. This may take the form of appropriate service and/or monetary or material replacement.
Risk of UH Probation–Notification to student that due to their behavioral history they are nearing UH Probation.
UH Probation–Any further violations of the UH Policy Guide may result in termination of the student’s license agreement. When a student is placed on UH Probation, they are also required to complete a paper detailing how they will remain a student if they lose their housing.
UH Termination–The process will be initiated to end the student’s license agreement. The student will generally have 72 hours to vacate their room and turn in their keys. Terminations are determined by the Associate Director for Residential Life and Coordinator for Student Conduct and Community Responsibility.
University Housing Appeal Process
If the student is not in agreement with the decision made through the conduct process the student may appeal the outcome. Students must write and submit the appeal on their own behalf. Appeals written and submitted by an attorney will not be accepted.
The student must submit an appeal discussing one or more of the following reasons why they feel an appeal should be granted.
- Due process was not followed. Violation of due process includes the following items:
- Student was not notified of charges.
- The student did not have an opportunity to respond to charges.
- The sanction(s) is/are disproportionate to the nature of the violation.
- Bias against the student from the individual who adjudicated the case.
- New information is available that was not previously known that may make a difference in the decision.
- Information withheld during the meeting does not meet the criteria for “new information”.
- The decision is not based on the preponderance of the evidence.
The student may appeal the decision of their meeting with a Residence Conduct Coordinator by submitting an appeal from their campus email account to the Coordinator for Student Conduct and Community Responsibility firstname.lastname@example.org within three (3) working days of receiving their hearing outcome letter. Appeal decisions and sanctions handed down by the Coordinator for Student Conduct and Community Responsibility are final except termination.
The student may appeal the decision of the SCCR by submitting an appeal from their campus email to the Administrative Support Coordinator email@example.com within three (3) working days of receiving their outcome letter. The Administrative Support Coordinator will set up a meeting for the student with the Associate Director (AD) for University Housing. The AD will review the student's conduct history. The AD's decision for termination from Housing is final.
Interested in Becoming a Resident Adviser?
University Housing is looking for additional Residential Advisers for the 2017-2018 school year!
If interested, applicants must submit the required application materials to firstname.lastname@example.org
All applications are due by Friday, September 15, 2017, at 5:00 p.m.
Questions may be directed to email@example.com or by calling Connie Huyck at 530-898-5838.
Calendar Of Events
For a list of Univeristy Housing Events for the academic school year, click HERE.
Learn about life in the residence halls.