AMSS Schedule ClarificationsAMSS Home
|To:||Staff, Management, and 12-month Faculty (State Employees Only)|
|Rebecca Cagle, Manager, Payroll and Human Resources Information Systems (HRIS)|
|Re:||AMSS Schedule Clarifications|
We have received questions regarding the notification that was sent about the Absence Management Self Service (AMSS) implementation. This notice provides answers to common questions we have received.
Who does this impact?
AMSS will be used by staff, management and 12-month faculty (State employees only) in lieu of the Absence Report for submitting absences each month. Manager/Lead approval of reported absences will also be through AMSS.
When do those employees need to begin to enter absences online?
AMSS entry and approvals will start with the July 2012 pay period absence/time entry. Schedule submission is occurring earlier to establish processes needed for summer work schedules.
How do I know if I need to report my schedule to Payroll/HRIS?
No schedule reporting is required for employees that work a standard State work schedule (Monday – Friday, 8 hours/day). Non-faculty, part-time employees who do not deviate from the standard State work schedule (Monday – Friday, same number of hours worked on each day) are not required to submit a Notice of Work Schedule form. A Standard State Schedule Matrix has been created to indicate the standard State work schedule by time base.
Schedule reporting is required for employees who work schedules other than the standard State work schedule. The Notice of Work Schedule form is required for schedules not included in the Standard State Schedule Matrix or if there is a schedule change from an alternate and/or compressed work schedule to a standard State schedule. This form is also used to document an employee’s work schedule that differs from the standard campus schedule (e.g., when an employee’s work schedule is the standard work schedule 5/8 M-F while the rest of the campus is adhering to the negotiated summer work schedule). Schedule Guidelines have been created and posted to help employees, administrators and departments understand what work schedules are, when documentation is necessary and where to get more information.
Payroll/HRIS will be contacting departments to clarify or confirm employee work schedule information. Departments are required to provide this information by Friday, May 25, 2012.
We would like to take this opportunity to send a HUGE THANK YOU to Information Resources for being our pilot group since July 2011. Their feedback and input has been instrumental in designing processes to facilitate this implementation.
We appreciate your continued support as we go through this change together. Detailed information and resources, as well as guides and training, are available online. Questions can be forwarded to the Human Resources Services Center – HRIS unit by emailing Yvonne Bealer (HRIS Analyst & Training Coordinator, x5477) or Rebecca Cagle (Manager, Payroll and HRIS, x5435).