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Does PeopleSoft have your current information? It affects your W-2 and 1095-C…

To: All CSU, Chico - State Employees
From: Human Resources Service Center (HRSC)

Action Requested:

  • Take a few moments to check or update your personal information in the CSU, Chico Portal.
  • To update the address to which your W-2 and 1095-C will be mailed, please visit the Human Resources Services Center (HRSC) at the HRSC Counter at Kendall Hall, room 220, by December 8, 2017 (to complete forms required by the State Controller’s Office.)

Important Note Regarding Security: In order to safeguard your private information, verify that the website address (URL) starts with “https” and contains “csuchico.edu” before entering personal information (such as passwords).

Please take the following steps to update your information.

  1. Log in to the Chico State Portal with your campus user name and password.
  2. Click on the State Employee tab.
  3. In the My Employee Information section, scroll down to Personal Information.
    Screen shot of Personal Information in Portal
  4. Please view the following and update anything that is not current:
    • View Personal Information Summary to view your Home Address where your W-2 and 1095-C will be sent. Changes must be submitted by December 8, 2017 – see instructions below. You can also view your home phone and education summary here.
    • View/Update Emergency Contact Information to view and update your emergency contact information.
    • View Payroll Designee Information to see who is listed to receive your last paycheck if you decease. Visit the HRSC counter (Kendall Hall 220) to make any necessary updates.
    • Update Disability Status to view and/or update your current status.
    • Update Veteran Status to view and/or update your current status.
  5. Emergency Notification Information
    • Use link above to log in to the portal to review or update contact information for the Chico State Campus Emergency Notification System. Emergency Notification FAQs and Troubleshooting Tips are available on the https://www.csuchico.edu/alerts/ site.

The State Controller’s Office (SCO) will also include the home address information at the bottom of the pay stub and direct deposit advice for the October (issue date 11/01/2017).

Most State Employees

Includes Staff, Faculty, Management, International Students, Instructional Student Assistants (ISA), Teaching Associates (TA) and Graduate Assistants (GA).

If a correction or update to your ‘home’ address is needed, please visit the Human Resources Services Center (HRSC) at the HRSC Counter at Kendall Hall, room 220, by December 8, 2017, to assure your W-2 and 1095-C will be sent to the proper address. Further W-2 information is available online.

To update your address, you will be asked to complete the following State form:

  • Employee Action Request (EAR) – for faculty, staff, instructional student assistants, international students, teaching associates, and graduate assistants. 

Please note: The SCO requires a “wet signature” on original forms, therefore we cannot accept scanned copies.

Student Assistant Employees

Changing your address through the portal will not reflect in our system. Please come to the Human Resources Service Center (HRSC), Kendall Hall, room 220 by December 8, 2017, to complete the State forms noted below:

Please note: The SCO requires a “wet signature” on original forms, therefore we cannot accept scanned copies.

Questions?