10/12 And 11/12 Pay Plan Information
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With his or her supervisor's approval, an employee may
change his or her work schedule (12 months to 10 or 11
months) and spread his or her pay over a 12-month period.
Under the 10/12 or 11/12 pay plan, a portion of the
employee's money is reserved (banked) each month to provide
pay and continue eligible benefits during his or her month(s)
off. Movement to or from the 10/12 or 11/12 pay plans is
done with a Staff Action Form.
Benefit to employee:
- Employee continues to receive leave accruals (vacation
and sick leave) for each pay period in pay status.
- Retirement contributions continue for each pay period.
- State service and seniority points continue for each
pay period.
A yearly cycle in the 10/12 Pay Plan is normally five (5)
consecutive pay periods in work status, followed by one (1)
pay period off or ten (10) consecutive pay periods in work
status, followed by two (2) consecutive pay periods off.
Variations of the normal schedule may be approved subject to
the following conditions:
- The employee does not owe money at the end of his or
her cycle.
- Both the time worked and the scheduled months off
occur within the 12-month cycle.
- The month(s) off is a full pay period or mid-month to
mid-month (e.g., July 15 through August 14).
Examples of other 10/12 work/time off cycles:
- Ex. 1: 6 months on, 1 month off and 4 months on, 1
month off
- Ex. 2: 7 months on, 1 month off and 3 months on, 1
month off
A yearly cycle in the 11/12 Pay Plan is 11 consecutive
pay periods in work status, followed by one (1) pay period
off. Conditions for 11/12 cycle are:
- The employee does not owe money at the end of his or
her cycle.
- Both the time worked and the scheduled months off
occur within the 12-month cycle.
- Start 10/12 or 11/12 pay plan employees at the
beginning of a cycle.
- Avoid time base changes, pay docks, and
leaves-without-pay while on the 10/12 or 11/12 pay plan.
- Consult with the Payroll Office or the Staff Personnel
Programs unit before changing a 10/12 or 11/12
employee's month(s) off.
- 12/12 salary rate to 10/12:
- Current monthly rate x 10 months divided by 12
months and round up = new monthly rate
- Example: $2317 x 10 months divided by 12 =
$1930.8333 Rate is $1931 per month
- Employee receives 12 paychecks
- 12/12 salary rate to 11/12
- Current monthly rate x 11 months divided by 12
months and round up = new monthly rate
- Example: $2317 x 11 months divided by 12 =
$2123.9166 Rate is $2124 per month
- 10/12 salary rate to 12/12
- Current monthly rate x 12 months divided by 10
months and round up = new monthly rate
- Example: $1931 x 12 divided by 10 = $2317.20 Rate
is $2317 per month
- 11/12 salary rate to 12/12
- Current monthly rate x 12 months divided by 11
months and round up = new monthly rate
- Example: $2124 x 12 divided by 11 = $2317.0909
Rate is $2317 per month
A full-time employee or part-time permanent employee may
be granted a full or partial leave of absence without pay
for up to one (1) year. Specific conditions of Leaves
Without Pay:
- If the Partial Leave Without Pay results in a time
base of 50% or greater health, dental, and vision
insurance will continue.
- Time spent on leave will not constitute a break in
service.
- Leave Accruals (vacation and sick leave) will be
prorated to the appropriate time base.
- Service credit towards leave accrual will be prorated
to the appropriate time base.
- Credit towards CALPers service will be prorated to the
appropriate time base.
- Contributions to CALPers will be based on gross salary
earnings during the leave.
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