Payroll Manual for Departments/Colleges

Payroll is responsible for requesting and auditing all state paychecks for faculty, staff and students in accordance with State and CSU policies and procedures. In addition, the Payroll unit is responsible for all areas of payroll operations pertaining to establishing and monitoring leave accruals, maintaining the employment history database, processing disability payments, and monitoring levies, all in compliance with federal, state, and CSU policies.

Payroll technicians are responsible for specific departments/colleges on campus. Please review the My Payroll Technician section of our website to determine who to contact with questions. You may reach us during regular business hours by phone or email.

Within this manual you will find information on the following topics:

General Information

• HR Liaison Meetings
• Campus (Event) Calendar
• Pay Periods
• Pay Checks and Direct Deposit
• Signature Authorization for Payroll Documents
• Terminology
• Acronyms and/or Abbreviations
• Training

Staff/ Management / Faculty Information

• Hire Process
  • Access Hire Process
  • I-9 Employment Eligibility Verification
• Attendance Certification (Certifying Master Payroll - Staff/Faculty)
• Leave/Absence Reporting
  • AMSS Roles
• Overtime
• Shift and Special Pay
• Hourly/Intermittent Pay
• Wireless Device Allowance

Student Payroll Information

• Establishing Student Eligibility
• Reviewing Student Information and Student Time
• Hiring New Student Employees
• Student Employment Authorization (SEA) Forms
  • Standard SEA
  • Bridge SEA
• Separating Students
• Requesting Pay
• Pay Adjustments

Need Help?

• Who Is My Payroll Technician?
• Additional Payroll Information
• Email: payroll@csuchico.edu