Frequently Asked Questions:

• Are payroll checks (warrants) printed here on campus?
• When do I get paid?
• How can I qualify for direct deposit?
• When will my Direct Deposit begin after I sign up?
• When are W-2s issued?
• I've lost or didn't receive my W-2.  What do I do?
• I've lost my paycheck and/or direct deposit advice.  What can I do?
• How do I get a refund of my contributions to the various retirement accounts upon complete separation from the University?
• Where do I find out more about the Pre-Tax Parking Deductions?  
• How do I earn vacation credit?  
• When does my vacation accrual increase?  
• Do I lose my vacation if I do not use it in the current calendar year?  

Are payroll checks (warrants) printed here on campus?

No, they are printed at the State Controller's Office in Sacramento and delivered to us.

When do I get paid?

State employees are paid once a month.  Paydays are listed at the following locations:

Regular staff and faculty:  http://www.sco.ca.gov/ppsd/empinfo/payday/

Student employees:  http://www.csuchico.edu/hr/Documents/PYRL-StudentPaydays.pdf

How can I qualify for direct deposit?

Qualification depends on the type of position you hold:

• Full and part-time staff qualify once they have 10 hours of accrued leave credits available
• MPPs, full-time faculty, and part-time faculty automatically qualify
• Hourly employees, Graduate Assistants, Student Assistants are not eligible to participate.

When will my Direct Deposit begin after I sign up?

Depending on your financial institution it normally takes 30-45 days.  You will receive a Direct Deposit Advice once your automatic deposit has begun.  Click here for more Direct Deposit information.

When are W-2s issued?

They are issued around the 15th of January each year to the most current address on file with Payroll as of December 10th of the previous year.

I've lost or didn't receive my W-2.  What do I do?

If you report it to the Human Resources Office by February 28th of each year, a new W-2 can be requested from the State Controller's Office at no charge.  If you request on March 1st or later, there is a $8.50 fee, payable to the State Controller's Office.

I've lost my paycheck and/or direct deposit advice.  What can I do?

A lost paycheck must have a stop payment placed on it.  Once the State is sure that it has not been cashed, a replacement check will be issued.  This process can take 2-4 weeks.  Stop payments are placed through the Financial Services Office (in Kendall 210).

How do I get a refund of my contributions to the various retirement accounts upon complete separation from the University?

All refund requests can be obtained at the Human Resources Office in Kendall Hall. 

Where do I find out more about the Pre-Tax Parking Deductions?

Information about the California State University Parking Deduction Plan can be found at this location:
http://www.csuchico.edu/fin/FSpages/P&Ppgs/Pretaxpark.shtml

How do I earn vacation credit?

Vacation Credit is earned for each qualifying monthly pay period. For purposes of computing vacation credit, an employee who works eleven (11) or more days in a monthly pay period is considered to have completed a qualifying month. When an absence without pay of more than eleven (11) consecutive working days falls into two (2) consecutive qualifying monthly pay periods, one (1) of the pay periods is disqualified for leave accrual.

When does my vacation accrual increase?

Vacation accrual is based on months of service and bargaining unit agreements. This chart (opens in new window) provides the vacation accrual changes.

Do I lose my vacation if I do not use it in the current calendar year?

Eligible employees may accrue unused vacation credits up to the maximum allowed as of December 31. When computing the maximum allowable vacation limits include the December vacation accrual that is available the following January 1. This chart (opens in new window) provides the maximum vacation carryover.

 

Go back to the main Payroll page.