RETENTION, TENURE & PROMOTION (RTP)

And Temporary Faculty Evaluation

The forms and documents below are available to assist personnel committee members, deans, staff, and administrators with the performance review and periodic evaluation process for Unit 3 Faculty, Counselors, and Librarians. The forms and samples below may not apply to all college processes. Please contact the AA/S in your dean’s office for specific processes in your college.

DATE TBA: Annual RTP Meeting with all candidates/committee members/deans/AA/S’/dept chairs & secretaries

RTP Related Definitions

Section 1: RTP Schedules

• Campus RTP Deadline Calendar
• Campus Academic Calendar
• Samples for College/Dept/Unit Use:
• Retention-Tenure Decisions, Administrative Worksheet (due to VPHR from colleges/units annually)
• Promotion, Administrative Worksheet (due to VPHR from colleges/units annually)
• Schedule for Performance Reviews (college/unit internal use)
• Schedule for Periodic Evaluation (college/unit internal use)
• Scheduled Reviews Spreadsheet (college/unit internal use)

Section 2: General Processes/Steps for Colleges & Departments

• RTP Checklist
• Periodic Evaluation and Performance Review Comparison
• RTP Responsibilities for Department Chairs & Personnel Committees

Section 3: Probationary Faculty

• Periodic Evaluation & Performance Review Cycles for Probationary Faculty

Section 4: Periodic Evaluation of Tenured Faculty & FERP

• FPPP 8.6

Section 5: Temporary Faculty (e.g. Part-Time Lecturers)

• FPPP 8.2 - Part-Time Temporary Faculty
• FPPP 8.3 - Full-Time Temporary Faculty

Section 6: Temporary Faculty Range Elevation

• FPPP 8.4.b.2 & 8.4.c
• Eligible individuals must apply prior to October 1 for a range elevation to be effective at the beginning of the spring semester and prior to March 1 for a range elevation to be effective at the beginning of the fall semester (FPPP 8.4.e.1)

Section 7: Dossier / WPAF

• Suggested Outline for Dossier –VPHR/Provost
• Dossiers (FPPP 8.1.c)
• Seven Principles for Good Practice in Undergraduate Education
• Samples for College/Dept/Unit Use:
• File Closure Form
• Table of Contents for Dossier Suggested
• Narratives for Dossier Sections Suggested
• Dossier File, Signature Log
• Supplemental Dossier File, Signature Log
• Binder Cover Page
• Binder Spine

Section 8: Late Add Submission to the WPAF / Addition of New Evidence

• Instructions
• Form

Section 9: Response or Rebuttal

• Instructions
• Form

Section 10: Forms - RTP & Evaluation

• Affirmation Statement
• Dossier File, Signature Log
• Supplemental Dossier File, Signature Log
• File Closure Form (FPPP 8.1.a.7)
• PAF Signature Log
• Biennial Review Form – part time faculty
• Return of Personnel Materials/Dossier Memo (Multi purpose memo)
• Item Into Personnel File Memo
• RTP Reports and Signature Pages w/colors
  • Retention report, light blue
  • Retention signature page, light blue
  • Promotion report, medium green
  • Promotion signature page, medium green
  • Tenure report, buff
  • Tenure signature page, buff
  • Accelerated Promotion report, light green
  • Accelerated Promotion signature page, light green
  • Early Tenure report, light pink
  • Early Tenure signature page, light pink
  • Early Tenure & Accelerated Promotion report, cherry
  • Early Tenure & Accelerated Promotion signature page, cherry
  • Periodic Evaluation of Tenure Track or Full Time Temporary Faculty report, goldenrod
  • Periodic Evaluation of Tenure Track or Full Time Temporary Faculty signature page, goldenrod
  • Periodic Evaluation of Part Time Temporary Faculty report, goldenrod
  • Periodic Evaluation of Part Time Temporary Faculty signature page, goldenrod
  • Periodic Evaluation of Tenured Faculty (aka 5 Year or Post Tenure Review) report, goldenrod
  • Periodic Evaluation of Tenured Faculty (aka 5 Year or Post Tenure Review) signature page, goldenrod
• Sample Classroom Visitation Evaluation Form
• Sample Classroom Visitation Summary Form
• Sample Minutes of Candidate/Committee Interview
• Sample E-mail/Letter to Faculty Undergoing PT Periodic Evaluation
• Sample E-mail/Letter to Faculty Undergoing Periodic Evaluation
• Sample E-mail/Letter to Faculty Undergoing Performance Evaluation
• Sample E-mail/Letter to Tenured Faculty Undergoing Periodic Evaluation

Section 11: College & Department RTP Guidelines, Policies, and Procedures

• COLLEGE OF AGRICULTURE
• COLLEGE OF BEHAVIORAL & SOCIAL SCIENCES
  • Department of Anthropology
  • Department of Economics
  • Department of Geography & Planning
  • Department of Health & Community Services
  • Department of Political Science
  • Department of Psychology
  • Department of Sociology
  • School of Social Work
  • Child Development Program
  • Social Science Program – None, no tenured or t/t faculty
• COLLEGE OF BUSINESS
  • Department of Accounting & Management Information Systems
  • Department of Finance & Marketing
  • Department of Management
• COLLEGE OF COMMUNICATION & EDUCATION
  • School of Communication
    • Dept. of Communication Arts & Sciences
    • Department of Communication Design
    • Department of Journalism
  • School of Education
    • Department of Education
    • Dept. of Professional Studies in Education
  • Dept. of Kinesiology
  • Dept. of Recreation & Parks Management
• COLLEGE OF ENGINEERING, COMPUTER SCIENCE, AND CONSTRUCTION MANAGEMENT
  • Concrete Industry Management Program
  • Department of Civil Engineering
  • Department of Computer Science
  • Department of Construction Management
  • Dept. of Electrical & Computer Engineering
  • Dept. of Mechanical Engineering, Mechatronic Engineering and Manufacturing
  • Applied Computer Graphics
• COLLEGE OF HUMANITIES & FINE ARTS (RTP doc) (Early Tenure & Promotion doc)
  • Department of Art and Art History
  • Department of English
  • Department of Foreign Languages & Literatures, Interim
  • Department of History
  • Department of Music
  • Department of Philosophy
  • Department of Religious Studies
  • Department of Theatre Arts
• COLLEGE OF NATURAL SCIENCES
  • Department of Biological Sciences
  • Nutrition and Food Science Program Coordinator
  • Department of Chemistry
  • Department of Geological and Environmental Sciences
  • Department of Mathematics & Statistics
  • Department of Physics
  • School of Nursing, Director
• SCHOOL OF GRADUATE , INTERNATIONAL, AND INTERDISCIPLINARY STUDIES
  • Multicultural and Gender Studies – None, no tenured or t/t faculty

Who Do I Contact With Questions?

• College Deans, Department Chairs, and Secretaries
• College Committee Chairs (contact your college office)
• Vice Provost for Human Resources Office
  Academic Faculty Coordinator,
  Karen Zacharias 898-5608