Application Procedure

Eligibility and Funding Determination

I. Eligibility

Activities/programs recommended for support from Instructionally Related Activities funds must be certified by the Provost as academically valid and must be declared eligible for IRA funding by the Provost, in accordance with the criteria specified below. If an activity/program that has been discontinued wishes to become recertified they must reapply for certification.

II. Criteria

  1. Be substantially related to an instructional program and a direct extension of the in-class experience;
  2. Have direct faculty involvement in the management and supervision of the activity/program;
  3. Provide an identifiable benefit to a significant number of students;
  4. Enhance the overall balance of university activites/programs and the breadth and balance of the IRA activities/programs;
  5. Cannot duplicate another university certified activity.

III. Funding Process

Following review of all proposals, the IRA committee will submit their budget recommendation to the Provost for final approval.

Following this review, the proposed IRA budget will be forwarded to the President for approval and to the Vice President for Business and Finance for implementation.

PROPOSAL FORMAT Write a memo to college Dean (area which proposed activity/program will be housed) outlining request.  Detail project and include an estimated budget.  Once Dean approves activity/program, forward proposal request to Kathleen Gentry, campus zip 110.  The activity/program director and college Dean will be invited to a scheduled IRA meeting to present their activity/program. Upon the IRA committee’s activity/program certification recommendation, the request is forwarded to the Provost for approval. Activity/program funding is a separate issue, and will be addressed if the activity/program is deemed a recognized IRA activity/program.

Please answer the following questions in your proposal:

  1. Is this group currently a recognized Student Organization through Student Life and Leadership or the Associated Students?
  2. Tell us how your IRA activity/program relates to your college/unit’s educational mission and how co-curricular activities impact the college/unit and the students.
  3. IRA activities/programs must be integrally related to a formal CSU, Chico instructional offering. Which courses is the activity/program associated with?
  4. How many students, faculty and staff are directly and indirectly involved with your IRA activity/program?
  5. What competitions, if any, is the activity/program involved in? What are the dates of the competition and where is it being held?
  6. No IRA activity/program is funded 100% by the IRA dollars. Please explain your budget (income and expenses). Include the out-of-pocket costs paid by the students. How much funding is the college willing to allocate to the activity/program? Please submit this in spreadsheet format.
  7. The IRA Committee considers it important to have IRA activities/programs involved in fundraising efforts to help support the full costs of an activity/program. Please explain any fundraising your activity/program is involved with. List amounts and sources of funds.