Application Procedure

Eligibility and Funding Determination

PDF of information below

I. Eligibility

Programs recommended for support from Instructionally Related Activities funds must be certified by the Provost as academically valid and must be declared eligible for IRA funding by the Provost, in accordance with the criteria specified in paragraph II below. 

II. Criteria

  1. Be substantially related to an instructional program and be a direct extension of the in-class experience;
  2. Have direct faculty involvement in the management and supervision of the program;
  3. Provide an identifiable benefit to a significant number of students;
  4. Enhance the overall balance of university programs and the breadth and balance of IRA program;
  5. Not duplicate another university program.

III. Funding Process

Following review of all proposals, the IRA board will submit their budget recommendation to the Provost and the Vice President for Business Affairs for final approval.

Following this review, the proposed IRA budget will be forwarded to the President for approval and to the Vice President for Business Affairs for implementation.

PROPOSAL FORMAT Write a memo to college dean (area which proposed program will be housed) outlining request.  Detail project and include an “estimated” budget.  Once dean approves program, forward proposal request to J. Mays zip 110.  Upon the IRA Board’s program certification recommendation, the request is forwarded to the Provost for approval.  The program director and college dean will be invited to a scheduled IRA meeting to present their program for recommendation as a recognized IRA Program.  Program funding is a separate issue, and will be addressed if program is deemed a recognized IRA Program.

Please answer the following questions in your proposal:

  1. Is this group currently a recognized Student Organization through Student Life and Leadership, or the Associated Students?
  2. Tell us how your IRA program relates to your college/unit’s educational mission and how co-curricular activities impact the college/unit and the students.
  3. IRA programs must be integrally related to a formal CSU, Chico instructional offering. Which courses is the program associated with?
  4. How many students, faculty and staff are directly and indirectly involved with your IRA program?
  5. What competitions, if any, is the program involved in? What are the dates of the competition, and where is it being held?
  6. No IRA program is funded 100% by the IRA dollars. Please explain your budget (income and expenses). Include the out-of-pocket costs paid by the students. How much funding is the college willing to allocate to the program?
  7. The IRA Board considers it important to have IRA programs involved in fundraising efforts to help support the full costs of a program. Please explain any fundraising your program is involved with. List amounts and sources of funds.