Records Retention

CSU Executive Order No. 1031 is intended to ensure compliance with legal and regulatory requirements regarding records retention while implementing appropriate operational best practices.

More information as well as system-wide records schedule series are available at the CSU record retention website

Campus Records Retention Compliance Plan

Records Series Custodians

Each campus must ensure that appropriate campus department(s) implements the records/information retention and disposition schedules for that area, including designating official campus custodian(s) for each type of record. Records/information custodians are responsible for controlling the administration of records/information in all media forms and for valuing such records/information in accordance with retention authority requirements. The retention and disposition of records/information are to conform to standards set forth within EO 1031 retention and disposition schedules issued in conjunction with this executive order.

These schedules are not to be abridged or altered except to add specific guidance regarding the retention and disposition of unique, campus-specific records/information. Each series or schedule will be periodically reviewed and updates will be posted to this website.

System-wide retention schedules

Student Records Retention Schedules

The University Office of the Registrar is responsible for student records retention and disposition schedules.

View the CSU, Chico student disposition schedules as defined by the Office of the Registrar.

Questions regarding records retention and disposition at CSU, Chico should be referred to the Office of the Registrar.

CSU, Chico Records Series Custodians

The CSU record retention website identifies subject matter experts, who can answer questions related to the retention and disposition schedule for each record series. Campus questions related to the retention and disposition schedule should be directed to the records series custodians listed in the table below.

Schedule Series

Record Series Custodian

Current Name

1.0 Personnel/Payroll

AVP for Staff Human Resources

Sheryl Woodward

2.0 Fiscal

AVP for Financial Services

Stacie Corona

2.5 Budget

AVP for Budget and Operations

Jeni Kitchell

3.0 Environmental Health & Safety

Director, Environmental Health & Safety

Marvin Pratt

4.0 Student Records

University Registrar

Daniel Parks

5.0 Facilities

Director, Facilities Management and Services

Michael Guzzi

6.0 University Police

Chief of Police

John Reid

7.0 University Advancement

Director of Advancement Services and Annual Fund

Dwight Seuser

8.0 Academic Personnel

Int. Associate Vice President for Faculty Affairs

Evanne O'Donnell

9.0 Curriculum & Accreditation

Vice Provost for Academic Programs

Daniel Grassian

10.0 Grants & Sponsored Programs

Vice Provost for Research

Richard Tafalla

11.0 Institutional Records

Chief of Staff

Brooke Banks

The following table lists the campus "Vital" Records Series and the identitfied custodians.

Records Series

Official Campus Custodian

Associated Students

AS Executive Director

Information Technology

Chief Information Officer

Research Foundation

RF Executive Director

Risk Management

Vice President for Business & Finance

Additional Resources and Related Information:

  • Data Protection. Data Protection Standards have been created to prevent the loss of personally identifiable information.
  • Data Classification and Protection Standards (PDF). Data Classification and Protection Standards have been developed to classify data and organize it according to its risk to loss or harm from disclosure.
  • Identity Finder. Identity Finder is a program that locates Protected Level 1 data in files such as Word, Excel, PDF, or email messages.
  • Secure Media Destruction. Guidelines for disposal and destruction of electronic media.
  • Shredding. Paper Shredding guidelines for protected data.