The name of this organization shall be California
State University, Chico Student Chapter of the
Institute of Transportation Engineers.
The purpose of this organization shall be to promote
the advancement of transportation engineering,
foster the closer association of students with the
transportation profession and the Institute of
Transportation Engineers (ITE), to promote the
development of professional spirit, and to identify
and address common transportation interests among
the student members.
Membership in this organization shall be open to all
students at California State University, Chico.
Recruitment of members shall focus on students
enrolled in transportation classes or in classes of
related disciplines.
Membership fees shall not exceed $10.00 per calendar
year, and shall be collected at the time of
application or renewal of membership.
The elected officers of this organization shall be
President, Vice President, Corresponding Secretary,
Membership Secretary, Treasurer, Public Relations
Director, and Chapter Librarian.
The officers of this organization must meet the
following requirements:
a) Have a minimum grade point average (GPA) as
stated below and meet that minimum GPA in the
semester immediately prior to the
election/appointment, and semesters during the term
of office.
For undergraduate student, the minimum GPA is
2.00. In order for this provision to be met, at
least six hours (half-time credits) must have been
taken for the semester under consideration. In one
limited circumstance, summer semester hours may be
applied to this provision. In order for summer
coursework to qualify toward a grade point ratio
prior to election/appointment, at least six credit
hours must have been taken during the course of
either the full or two summer session(s).
For graduate level students the minimum GPA is a
3.00. In order for this provision to be met, at
least four hours (half-time credits) must have been
taken for the semester under consideration. In one
limited circumstance, summer semester hours may be
applied to this provision. In order for summer
coursework to qualify toward a grade point ratio
prior to election/appointment, at least four credit
hours must have been taken during the course of
either the full or two summer session(s) unless
fewer credits are required as they complete the
final stages of their degree.
at least half time (six or more credit hours, if
an undergraduate student (unless fewer credits are
required to graduate in the spring and fall
semesters) during the term of office, and
at least half time (four or more credits), if a
graduate level student (unless fewer credits are
required in the final stages of their degree as
defined by the Continuous Registration Requirement)
during their term of office.
c) Be ineligible to hold an office should the
student fail to maintain the requirements as
prescribed in (a) and (b).
The terms of all officers shall be one year, or
three academic semesters (fall, spring, summer).
Officers may serve multiple terms but formal
election procedures shall be followed at the end of
each term.
General elections shall be held at the last official
meeting of the spring and/or fall semesters.
Supplemental elections may be held at official
meetings to fill vacant offices. Elections held at
official meetings shall be announced at least one
week prior to the designated meeting.
A
quorum of 30 percent of the
membership must be in attendance to conduct an
election. Members of this organization, excluding
the current President and Vice President, shall
nominate members and second such nomination. All
members, including Vice President, shall cast a
single vote per office election. The nominee
receiving the majority vote will fill the office. In
case of a tied vote, the President shall cast the
deciding silent vote.
Section E. Vacancies
In the event of a vacancy occurring in the
office of President, the office shall be filled
by the Vice-President until such time that an
election can be held to fill the office. In the
event of a vacancy occurring in the office of
the Vice-President, Corresponding Secretary,
Membership Secretary, Treasurer, Public
Relations Director or Chapter Librarian, the
President shall appoint an officer to fill the
office until such time that an election can be
held to fill the office.
Section F. Duties & Responsibilities
President: Shall serve as official
representative of this organization. Duties and
responsibilities include s annual report,
officer meetings, Chapter meetings, and
publicity. The President shall have the
authority to appoint selected Student Chapter
members to Chair committees (see Article V).
Vice-President: Shall serve as official
representative of this organization in absence
of the President. Duties and responsibilities
shall include the Project Committee, technical
projects, safety training, meeting organization
and publicity.
Corresponding Secretary: Shall serve as the
official correspondent for the organization.
Duties and responsibilities shall include
keeping meeting minutes, maintaining files,
career services, meeting organization and
publicity.
Membership Secretary: Shall maintain official
membership records. Duties and responsibilities
shall include membership drives, membership
dues, career services, member nametags, meeting
organization and publicity.
Treasurer: Shall maintain the official
financial records. Duties and responsibilities
shall include relations with the Student
Organization Finance Center and/or Fiscal
Office, membership dues, fundraisers, meeting
organization and publicity.
Public Relations Director: Shall serve as
official correspondent for the organization in
absence of the Corresponding Secretary. Duties
and responsibilities include the Student-Faculty
Liaison Committee, the Service Committee,
fostering relations with outside individuals and
other organizations, meeting organization and
publicity.
Chapter Librarian: Shall maintain the library.
Duties and responsibilities include the library,
meeting organization and publicity.
Section G. Removal of Officers
In the event that an officer continually
fails to perform the duties of his/her office as
outlined in the Constitution, abuses the powers
of that office, or fails to accept the
responsibilities of that office, removal of the
officer shall require unanimous agreement from
all remaining officers. The delinquent officer
will be notified in writing of the remaining
officers' intent to remove the officer from
his/her office. The written notification will
provide the officer an opportunity to share
his/her perspective on the failure to perform
the duties of his/her officer, or to justify the
violations in terms of abuse of power, or
failure to accept responsibility of the office.
The remaining officers will review the situation
after hearing from the officer in question and a
decision will be made as to the outcome of the
situation. If, after hearing from the officer in
question, the remaining officers unanimously
agree that the officer should be removed, a vote
of the membership will be called. A quorum of 30
percent must be present at the meeting and a
two-thirds vote must be obtained in order to
remove the officer from his/her position.
Article V. Committees
Committees are established to accomplish
particular tasks beyond the scope of the
officers' responsibilities.
Section A. Chairs
The President will be responsible for selecting
non-officer committee chairs and determining the
level of activity within each committee. Those
members who have paid membership dues for the
organization and uphold the integrity of the
organization are eligible to Chair or be a
member of a committee.
Section B. Project Committee
The Project Committee shall oversee all
transportation-related technical projects. The
Vice President will Chair the committee. It is
the duty of the Vice President to establish the
project with clients, organize meetings and
establish individual project managers.
The project manager will oversee the progress of
the individual projects, establish a budget,
prepare the report if necessary, and conduct the
safety training for all Student Chapter
volunteers. The Treasurer will disburse payments
for work completed.
Section C. Student-Faculty Liaison Committee
The Chair of this committee, the Public
Relations Director, will act as a representative
of the students and serve as a liaison between
student and the faculty, voice concerns of the
students to the faculty, and inform students of
relevant information.
Section D. Service Committee
The Chair of the committee, the Public Relations
Director, will actively search for service
projects each year for the organization to be
involved in.
Section E. Welcoming Committee
The Chair of this committee, to be appointed by
the President, will be responsible for
coordinating the new student programs for
prospective and incoming graduate students.
Section F. Government Committee
The Chair of this committee, to be appointed by
the President, will be responsible for
investigating and reporting governmental
activities, in Washington DC and Austin Texas,
related to Transportation Policy and other
Institute of Transportation Engineers interests.
Section G. Web Page Committee
The Chair of this committee, to be appointed by
the President with approval of the Corresponding
Secretary and the Chapter Librarian will be
responsible for maintaining, updating, managing
and adding new features to the Student Chapter
Web Page.
Article VI. Meetings
Section A. Regular Meetings
Regular meetings of this organization shall be
held at least three times each semester.
Section B. Special Meetings
The President or Faculty Advisor may call
special meetings at any time.
Section C. Conducting Business
A quorum of 30 percent of voting
membership is required to conduct official
business.
Section D. Meeting Agenda
The agenda at regular meetings shall be as
follows:
1) Old business
2) Current or new business
3) Officer reports
4) Actual purpose of meeting (presentation,
discussion, field trip, etc.)
5) Adjournment
Article VII. Finances
All monies belonging to this organization shall
be deposited and disbursed through a bank
account established for this organization at the
Student Organization Finance Center (SOFC)
and/or the Fiscal Office. All funds must be
deposited within 24 hours after collection. The
advisor to this organization must approve and
sign each expenditure before payment.
Article IX. Advisor
Section A. Requirements
The advisor of this organization shall be a
California State University, Chico employee and
shall be a faculty member, professional or
associate staff member, or graduate assistant.
Section B. Interaction
The advisor should meet with the officers of the
organization to discuss roles and
responsibilities, attend regular meetings, and
assist in developing realistic goals.
Section C. Leadership
The advisor should facilitate opportunities for
student to exercise initiative and judgment when
planning events and activities, and attend such
events when possible.
Section D. Finances
The advisor should be aware of the
organization's financial status.
Section E. Policies
The advisor should be aware of the University
Student Rules and other institutional guidelines
and ensure the officers and the members know
where these rules and guidelines are published.
Section F. Replacement
If for any reason the advisor is no longer
willing and/or able to fulfill the
responsibilities, he/she will formally
communicate this to the student organization and
the Department of Student Activities in writing.
The organization will then determine the
appropriate course of action for replacing the
advisor.
Article VIII. Amendments & Ratification
This constitution may be amended at any time by
a vote of the membership at an official meeting.
A quorum of 30 percent of the
current members must be present at the meeting
and a two-thirds vote must be obtained to amend
the constitution.
This constitution may also be amended at any
time by a vote of the membership via e-mail
balloting. E-mail ballots requiring a yes or
no response to each proposed amendment shall
be sent to the membership. Members shall have
one week to cast their ballots before results
are tabulated. A minimum response rate
of 30 percent of the membership and a two-thirds
vote must be obtained to amend the constitution.
This constitution is reviewed annually be a
representative of the Department of Student
Activities. If changes are made to the
constitution following the annual Department of
Student Activities review, the amendments will
be promptly submitted to the Department of
Student Activities for approval.
This constitution has been approved by
the California State University, Chico Student
Chapter of the Institute of Transportation
Engineers.
