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Confidential Data Security
Security of confidential data is of utmost importance at CSU, Chico. By law, most student and employee information is confidential. Be cautious with any private data, and store as little on your computer or in unlocked areas as possible.
Information kept on your computer can be accessed by someone using your computer or hacking into it from the outside. When the security of personal information is believed to be breached, hundreds of hours of both university and outside staff time are involved in investigating and repairing the breach and notifying those affected. You are responsible for the material that you store, send, or display using the campus computing/communications resources.
View more information on the Information Security website.
IT Support Services has created the following documents to help guide you through common practices for working with confidential data.
Burning Files to a CDBurn onto CDs any confidential information not used frequently but necessary to keep for archival purposes. Store CDs in a locked cabinet. Delete the information from your computer; then empty trash or recycle bin.
Connecting to your user folder on the file server "Bay"Store on the university Bay server confidential information accessed frequently. Each employee and department has easily accessible space on the server that is more secure than your desktop computer.
Searching for files and moving them to your user folder on the file server "Bay"Typical documents containing confidential data include Excel spreadsheets, Word Documents, or database files. Here are some tips for easily finding potential files on your system.
Password protecting Microsoft Office documentsDocuments such as such as Excel spreadsheets, Word documents, etc can be protected with a password.