Meriam Library |Cataloging Manual

Procedures for Exporting Records with Differing Collection Codes
to 1 Export File

If you use only 1 export file for records with different collection codes when you export, only those items with collection codes accounted for in the Import Sources will import correctly (e.g. if you have a reference item and you use the "mainm" Import Source, the reference item's circulation indicator will allow it to check out)

You can get around this problem in several ways:

1. If your batch of export records contains only items that circulate (use "mainm" for monographs from main collection, folio, X-folio, and thesis), you may add $k [collection code] to the 949 fields of items that are not specifically in "Main Collection":
   e.g. 949 $b 30200001041919 $k mainf for a folio item
   • This works only if you do not put a location stamp in the 090 or 050. It is recommended that you don’t put the location stamp in any call number field other than the 914/945.
     
     
2. You can also use the "circ" import source and put a subfield $k in every 949 field
   Use for any collection that circulates and uses LC call numbers except Limited Loan)
   e.g. 949 $b 30200001041919 $k mains
   
   
3. For items in collections that do not circulate use the "circnon" import source and put a subfield $k in every 949 field (refer, refes, any collection that does not circulate)
   e.g. 949 $b 30200001041919 $k refes
   
   
4. For items in the nonprint collection use the "nonprnt" import source and put a subfield $k after the subfield $b, with the appropriate nonprint collection code
   e.g. 949 $b 30200001041919 $k videc
   
   
5. For electronic resources, use the "circnon" import source and enter only the $k collection code. This will create a bogus barcode.
   e.g. 949 $k elecp
   
   
6. For periodicals use "percirc" and a $k only with the appropriate collection code.
   e.g. 949 $k perio
   
   
7. Use the "zOCLC" import source and fill out all subfields of the 949 field for any collection code
   e.g. 949 $b 3020001041919 $w BS1049 A43 1998 $k videc $l lim $m L72h will produce a video item in limited loan, with 72 hour circulation and call number BS1049 A43 1998
   

The following require a subfield "k" for collection in addition to subfield "b"

• circ circulating (include $k collection for all things that circulate)
• circnon non circulating (include $k collection for all things that don’t circulate)

 The following requires all item subfields and can be used for any type of material:

• zOCLC Add 949 items with all subfields for any type

 

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Last updated: 02/12/98