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For Faculty : Circulation & Reserve

Circulation Policies for Faculty

There is no limit to the number of books and nonprint items you can check out at one time. Reserve items are limited to two items checked out at one time. Kindles are limited to one item checked out at one time.

Due Date

Books checked out to faculty will fall due on the "faculty due date" -- April 15th. Books checked out on or after March 01 will fall due on April 15th of the following year. See below for reserve items, nonprint items and Kindles.

Renewal

Items may be renewed for one additional loan period.
Items for which a recall or hold has been placed may not be renewed.
Items that are overdue cannot be renewed "electronically." The renewal period for items begins on March 01.

Electronic Renewal
Items may be renewed electronically, one time, following the initial loan period or following a "physical" renewal, with the exception of items with recalls and/or holds and items that are overdue; i.e., items cannot be electronically renewed after the faculty due date, April 15th. Items that have been renewed electronically once must be returned to the library for "physical" renewal for another loan period.

Physical Renewal
Items presented at Circulation & Reserve for renewal are "physically" renewed, and may be renewed an unlimited number of times except for items for which recalls or holds have been placed. Items may be physically renewed at any time after March 01, including and after the due date of April 15th.

Overdue/Unreturned Items

Faculty will be notified of overdue items.
Faculty will be billed for items not returned subsequent to overdue notification.
Faculty circulation privileges will be blocked until overdue items have been returned, renewed, or paid for.
Faculty accounts for unreturned items will be submitted to the State Franchise Tax Board for recovery through offsetting state income tax refunds.
Faculty circulation privileges will resume when the full amount has been recovered through tax offset or payment of the balance has been remitted to the library and/or the items have been returned.

Holds

Faculty may place a hold on an item currently out to another borrower. The library will then notify the borrower, request return of the item at his/her earliest convenience and notify the faculty upon receipt of the item.

Recalled Items

Faculty in possession of a recalled item should return the item immediately, but no later than the recall due date noted on the recall request. The recall due date will not decrease the loan period of the recalled item to less than 21 days from the time of checkout. At the time of return, the faculty member may place a hold on the item, and it will be held for the faculty member after the other patron has returned the item. A $20.00 nonrefundable recall fine and a bill for replacement cost of the item will be issued for an overdue recalled item. Faculty circulation privileges will be blocked until recall fines have been paid and items have been returned or paid for. Faculty accounts for recall fines and unreturned items will be submitted to the State Franchise Tax Board for recovery through offsetting state income tax refunds. Faculty circulation privileges will resume when the full amount has been recovered through tax offset or payment of the balance has been remitted to the library for recall fines and items or the items have been returned (the recall fines are not refundable).

Authorizing Research Assistants to Check Out in Your Name

Faculty may designate a person to check out items for use by the faculty member. The designated person must be a currently registered student and currently eligible for circulation privileges at CSU, Chico. The items requested will be charged to the faculty member's record, and the faculty member assumes full responsibility for the care and return of these items. An authorization form, provided by the library, must be completed by the faculty member and on file in Circulation & Reserve to allow items to be checked out to the faculty member's account by the designated person.

Duration
The authorization will be valid for the academic year, including the summer, or, at the faculty member's request, for a period shorter than the academic year. The authorization terminates immediately should the designated student's status as currently registered be discontinued.

Item Check Out
The designated student should present the items requested by the faculty member to the Circulation & Reserve Department and inform staff that permission is on file for the items to be charged to a faculty member's record.

Due Dates
Items charged to the faculty member's record will be due on the faculty due date, April 15th.

Recall
Items are subject to normal recall procedures should they be requested by another patron.

Reserve Items

Reserve items are due either 2 hours or 24 hours from the time and date of checkout.
Reserve items may be renewed only at the Circulation & Reserve counter and cannot be electronically renewed.
Items requested by another patron cannot be renewed.
The Overdue/Unreturned policy for items also applies to reserve items.

Nonprint Items

Nonprint materials may be borrowed for 7 days. The date to return your items is attached to the item.

Kindles

Kindles may be borrowed for 7 days. The date to return your items is attached to the item.

decoration Faculty Spouse/Domestic Partner Policy

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