University Printing Services

How to Set Up a PIN

There are two types of users that can access copiers in the program:

• Credit PIN–The department is automatically billed for the copies made.
• Debit PIN–Value is added to an account in specific dollar amounts using either a CAF or cash/check.

Credit PINs

A credit Personal Identification Number (PIN) has no "value" or balance. The user can make as many copies as necessary, and the department will automatically be billed each month for the copies made. A usage report is issued monthly, itemizing the copies made, summarized by user, and the total amount billed for the month. Please use an Office Copier CAF to make this request. Foundation accounts cannot have a credit account.

When making copies, you will enter the first four digits of your PIN (this is the "User ID" portion of the PIN) on the keypad attached to the left side of the copier, and press the "enter" button ( a left-facing arrow on the bottom right corner of the keypad). You will then be prompted to "Enter Code" which is the second four digits of your PIN (this is the "billing code" portion of the PIN) and press the "enter" button again. When you are done copying press the button under the word "end" (upper right area of the key pad) to clear your PIN from the copier. Once your PIN has been cleared, the keypad will display the number of copies made.

When printing from your computer, you will need to be logged in to the computer as yourself. When you request a print from your application, a dialog box will appear with a suggested billing code. If you have more than one to choose from, you may use the drop-down arrow to select a different billing code, or simply type in the four-digit billing code you wish to use.

Debit PINs

A debit Personal Identification Number (PIN) has money deposited into the account which allows the user to make copies up to that deposited dollar amount. For example, if $10 is deposited into a debit account, the user will be able to make 113 copies (10 / .088 = 113). When the value is at zero (or anything less than .088 cents), the user will get a message "No Funds, exiting." Value is added to the debit PIN using the Office Copier Services CAF. Please allow 24 hours for a revalue request. You can check the balance of your debit account on the internet. Using Internet Explorer, type printshop-2 in the URL field. If this doesn't work, type in http://printshop-2. You will then see a login dialog box. Type in your outlook username and password, "chico" is the domain. Once you are on the site click on the "Check Account Balance" button, enter the last four digits of your PIN, then click on the "account balance" button. Please use an Office Copier CAF to make this request. There is a $100 limit on debit accounts. Cash users: Value can also be added to a debit account by paying cash in the Printing Services office.

When making copies, you will enter the first four digits of your PIN (this is the "User ID" portion of the PIN) on the keypad attached to the left side of the copier, and press the "enter" button ( a left-facing arrow on the bottom right corner of the keypad). You will then be prompted to "Enter Code" which is the second four digits of your PIN (this is the "billing code" portion of the PIN) and press the "enter" button again. When you are done copying, press the button under the word "end" (upper right area of the key pad) to clear your PIN from the copier. Once your PIN has been cleared, the keypad will display the number of copies made.

When printing from your computer, you will need to be logged in to the computer as yourself. When you request a print from your application, a dialog box will appear with a suggested billing code. If you have more than one to choose from, you may use the drop-down arrow to select a different billing code, or simply type in the four-digit billing code you wish to use.