Your Department, CSU, Chico

Project Director Advisories

11.30.2005 -New Property Policy

In order to meet the requirements of Federal, State and Chancellor’s Office regulations, The Foundation has developed a new Property Policy available on the Web site at <http://www.csuchico.edu/resp/policy/Property Policy.pdf>. The new policy should be used for all property purchased or acquired with Research or University Foundation funds.

The Property policy covers the definitions of terms, capitalization and depreciation of fixed assets and identifies the various processes related to acquisition/procurement, coding, inventory tracking, reporting and disposition of property.

In order to meet our inventory requirements, a new form called “Equipment Inventory Form” was developed. This form is required for all items purchased with a check request or PO. The form (one item per form) must be attached to check requests and POs submitted for payment approval effective 1/1/2004. Use the attached form or go to <http://www.csuchico.edu/gisp/resp/form/EquipmentForm.doc> to obtain a copy.

Different object codes are now being used for property purchases. For Grants & Contracts contact your analyst in OSP to determine the correct code for your project. For all other projects use Foundation codes located at <http://www.csuchico.edu/resp/policy/fdnobjectcodes.pdf> or Object Codes link on page 3 in the Property Policy.

If you have any questions regarding the new policy or equipment form please contact your Foundation or OSP representative.

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