"Risk Management is everyone’s job."
–
Chancellor Reed
Special Events & Campus Activities
Departments and/or student organizations sponsoring events on or off campus that present a liability exposure to the University may be required to purchase special event insurance to provide coverage for their event. To assist Risk Management in determining whether or not special event insurance is required, the sponsoring department or student organization must complete the Special Event Insurance Request form and return the completed form to Risk Management. Completion of the Special Event Insurance Request form assists Risk Management in gathering the details of the event and is not an indication that special event insurance will be required.
Individuals or organizations hosting non-University sponsored events or activities on campus must comply with the insurance requirements in Executive Order No. 849.
Vendors participating in events or activities on campus must comply with the insurance requirements in Executive Order No. 849.
Any department, student organization, non-university related group or individual considering an event on campus should first contact Facilities Reservations to secure a location. Once a location has been secured, a special event insurance request form should be completed and submitted to Risk Management.
Procurement and Contracts Services has a list of Approved Caterers (.xls) on their Campus User Form's Web page.
If you will have food at your event, the Department of Environmental Health and Safety will determine if a food permit is necessary and will also provide food preparation guidelines. Please contact the Department of EH&S at ext. 5126.
