Tier 1A Recommendations (Completed by September 15, 2005)
Planning Worksheets
1. All chapter houses must file with the Student Activities Office (SAO) the contact information of their landlord/property manager/alum corporation board. (Zingg #6)
Recommendations for dealing with the issue. Engage the City of Chico in enforcing code through mandatory fire and building code inspections of all houses annually, with notification to the University. The cost would be born by the landlord or chapter house.
| What | Mandatory fire and building code inspection of all chapter houses annually; documentation given to Student Activities Office |
| By Whom | Jim Moon should contact Tom Lando. City of Chico responsible for conducting inspections. Chapter houses will be responsible for scheduling and providing the University with notification of compliance or documentation of reasonable efforts. |
| How | Physical inspection and copy of written report from city. |
| By When | Each year, beginning fall 2005; inspections completed September 1; corrections made by October 15 |
| Cost if known | Staff time |
2. All chapter houses and chapter events shall be alcohol and drug free. This shall be monitored by chapter leadership, appropriate Greek councils, and all chapter advisors and will involve campus and city police reporting mechanisms. However, alcohol may be present at events utilizing a third-party vendor if approved by the Student Activities Office. Utilize the Greek Life Judicial Board for investigations and sanctions. Refer cases of individual violations of the campus discipline code to Student Judicial Affairs. There will be zero tolerance of underage drinking and providing alcohol to minors. A chapter found in violation may lose recognition or will receive a lesser sanction. (Zingg #9)
Adherence to this recommendation is one of the quickest ways for the Greek system to rebuild a positive reputation and demonstrate that it means what it says when claiming that chapter values are its first priority.
Each chapter, or the councils, should develop activities without alcohol that can be enjoyed by chapter members on an ongoing basis, not just at periodic Greek-wide events. Develop an event in the fall which is Greek-wide or campus community-wide that is a non-alcohol event.
| What | All chapter houses are dry 24/7/365 for an indefinite timeframe. |
| By Whom | Jim Moon needs to address this issue with Tom Lando to see how the city police will deal with this. Monitored and enforced by chapter leadership, Panhellenic, IFC, and Ethnic Greek Council. |
| How | Involve campus and city police in reporting mechanisms. Create a system for Judicial Board; if chapter found in violation, chapter subject to sanctions. |
| By When | September 1 |
| Cost if known |
3. No hazing. This recommendation has also been referred to the Hazing Task Force for in-depth review. (Zingg #10)
4. Postpone all recruitment, for all Greek organizations, of all new members during fall 2005. Many recommendations that follow depend upon a fall 2005 new-member postponement. This will allow chapters to restructure, rebuild, and recommit to chapter values as their first priority.
Recommendations for dealing with the issue. No recruitment for the fall 2005 semester. There will be a process in place for each organization to verify that they have met President Zingg’s reorganization requirements. If these have been met by December 31, 2005, organizations will resume their recruitment in the spring 2006 semester.
| What | All Greek organizations agree to postpone recruitment for the fall 2005 semester. |
| By Whom | This would be supported by Panhellenic, IFC, Ethnic Greek, and Local Greek Councils. |
| How | The Greek organizations and SAO would work in the early fall 2005 semester to develop a procedure for review of each organization. This would include complying with each of President Zingg’s terms and conditions. The review would take place in December. |
| By When | Each organization that is cleared by the Standards Review Board will be allowed to recruit in spring 2006. |
| Cost if known | Staff time |
5. Notify students and parents of all student organizations that have been suspended from operating and those not recognized by the University. This should be an active notice, not limited to a passive Web site listing. Notify owner/manager of chapter house and University Police and Chico Police whenever the University has withdrawn recognition of a Greek organization.
Recommendations for dealing with the issue. Notify landlord of fraternity house, if the organization is not recognized, and explain reasons for its losing University recognition. Notify students and parents of organizations that have lost recognition.
| What | Notification to landlords and parents/students |
| By Whom | Logistics by SAO, signed by VPSA or university president. |
| How | Registered mail for landlords. Identify appropriate publicity for students – mail and/or Orion ads. Consider using existing mailings with Admissions. |
| By When | Time of infraction for landlords. Beginning of each semester for first-time students. |
| Cost if known | $8.00 per item mailed to landlords; cost of ads and/or mailings to be determined. |
6. Develop a faculty advisor’s handbook covering support/referral resources, legal questions, tips on advising, etc.
Recommendations for dealing with the issue. Create a faculty advisor’s handbook and training program.
| What | Create a handbook specifically for Greek faculty advisors. This will be used as a recruitment tool for faculty advisors. |
| By Whom | SAO |
| How | Look at our current handbook and revise it to address issues related to Greek Life. |
| By When | August 1 |
| Cost if known | Web only: Staff time; Printing: $200 |
7. Update and provide analogous material and training for the alum/staff chapter advisor that includes the University's expectations.
| What | Training for chapter advisors |
| By Whom | Greek Life Office |
| How | 1. Send invitations to advisors for training 2. Create agenda and staff to facilitate program |
| By When | September 15 |
| Cost if known | Copies of Greek Life Task Force Report ($50); Refreshments ($100) |
8. Develop an infrastructure that merges and coordinates investigations of policy violations of student organizations and individuals in those organizations using staffs of Student Activities Office and Student Judicial Affairs.
Recommendations for dealing with the issue. Merge and coordinate investigation of student organizations and individuals.
| What | Pull UPD, SJA, and SAO for meeting |
| By Whom | Jim Moon |
| How | |
| By When | July 1 |
| Cost if known | Staff time |
9. Establish a “Student Reporting” 1-800 line for reporting hazing, alcohol abuse, assault, etc. This would not be for 911 emergencies but to report (anonymously, if they wish) behaviors occurring to themselves or others. It would go to a recorded message line, and a staff member would return the call if the student so wishes.
THIS IS ADDRESSED IN THE HAZING TASK FORCE AND STUDENT SAFETY TASK FORCE.
| What | Installation |
| By Whom | UPD |
| How | See the Hazing Task Force Report. |
| By When | December 1 |
| Cost if known |
10. The Student Activities Office shall develop a budget for Greek Life programming that is consistent with task force recommendations.
| What | Greek Life Budget |
| By Whom | SAO |
| How | Determine programming needs for two Greek advisors. |
| By When | July 1 |
| Cost if known | $27,300 - $29,600 |
11. Emphasize quality over quantity. The University should communicate to the organizations’ national headquarters that we do not agree with house totals minimums (85 for some sororities) while we are trying to rebuild a viable Greek community.
| What | Communicate with National Panhellenic Conference. |
| By Whom | Greek Life Office |
| How | Talk with chapter advisors at June meeting. E-mail national presidents. |
| By When | July 1 |
| Cost if known | Staff time |