Tier 1B Recommendations (Completed by October 15, 2005.)

Planning Worksheets

 

1.      Determine the process and criteria of meeting the requirement that chapter GPA's be at the all women’s/all men’s campus averages. (Zingg #2)

Have all members sign a grade and conduct release form. The students will give SAO their rosters. SAO will submit grade reports and conduct information to faculty advisors, chapter advisors, and chapter leadership. Verify that the procedures and timelines have been followed each semester with Student Activities Office.

What	Grade reporting and conduct release forms to be signed. If groups are expected to be at the campus average this should be addressed with the Standards Review Board.
By Whom	SAO
How	Gather names and student ID of all members.
By When	A roster should submitted each semester: October 1 and March 1
Cost if known	Staff time

 

2.      Identify faculty advisors for each chapter focused on academics, academic advising, and academic support referral. Faculty may elect to take on a chapter advising role at their option. As a way to phase in this requirement, identify faculty to serve as a “faculty resource” in an informal relationship until the role of faculty advisor to social Greek organizations is defined and reviewed by the Academic Senate. A faculty resource person helps the chapter by providing information and advice regarding academic support as the chapters work towards the goal of chapter GPA criteria. (Zingg # 3)

What	Identify faculty advisors.
By Whom	Chapter leadership
How	Contact faculty using the faculty advisor manual created by SAO.
By When	December 1
Cost if known

 

3.      The current Greek advisor shall not serve as the alum or staff advisor to any individual chapters. Greek advisors will focus on advising all the councils (Panhellenic, IFC, EGC and Locals, Greek Week, Order of Omega and Gamma). Greek Life staff may advise chapter leaders but may not be the chapter advisors. (Zingg #3)

What	Staff advisors
By Whom	Chapter officers
How	Each organization must identify a chapter advisor in addition to a faculty advisor.
By When	October 15
Cost if known

 

4.      Each chapter shall have an active alumni advisory board consisting of members who fully support the need for reform and the Terms and Conditions of the President Zingg’s April 12, 2005 address. The Student Activities Office will set the minimum standards and work with organizations to ensure that they have effective alumni advisory boards. (Zingg #4)

What	Active alumni board
By Whom	Chapter officers
How	Each chapter must submit the names and contact information of their alumni board to the Greek Life Office each semester.
By When	October 15, 2005, and then each semester while completing the recognition process
Cost if known

 

5.      Engage the City of Chico in an annual code inspection of all chapter houses to ensure that houses meet fire, safety, and building codes. Chapters with houses must have on file with the Student Activities Office, by September 1 each year, copies of the inspection reports. For the 2005-2006 year, the inspection reports must be on file by October 15, 2005. Code violations must be corrected by due dates imposed by City of Chico. (Zingg #6)

Recommendations for dealing with the issue. Engage the City of Chico in enforcing code through mandatory fire and building code inspections of all houses annually, with notification to the University. The cost would be born by the landlord or chapter house.

What	Mandatory fire and building code inspection of all chapter houses annually and compliance documentation given to SAO.
By Whom	City of Chico responsible for conducting inspections. Chapter houses responsible for scheduling and providing University with notification of compliance or documentation of reasonable efforts.
How	Have a physical inspection and submit copy of written report from city.
By When	Each year beginning fall 2005, Inspections completed September 1; corrections made by October 15.
Cost if known	Staff time

 

6.      Determine the process and criteria for phasing in the requirement that all members of all Chico State student organizations be enrolled at CSU, Chico. (Zingg #7)

What	All members of social letter Greek organizations must be enrolled at CSU, Chico.
By Whom	Greek Life Office in conjunction with the chapter officers
How	Check the roster for each organization to determine that all members are also Chico State students.
By When	October 15, 2005, and then at the beginning of each semester.
Cost if known	Staff time

 

7.      Create a viable recruitment plan for every chapter. Students are joining groups for the wrong reasons and sometimes do not realize what they are getting into once they join. The rush process needs to be transformed to a recruitment process. Rush is for one week, recruitment is 24/7/365. (Zingg #8) [Plan in summer 2005 for a workshop in fall 2005; implement in spring 2006.]

What	Recruitment plan
By Whom	Chapter officers
How	Attend the program: “Recruitment Boot Camp” to be held on October 22, 2005. Then submit a plan to the Greek Life Office
By When	Program October 22, 2005 Plan due December 1, 2005
Cost if known	$6,000 (program) $2,000 (hotel, food, and travel for facilitators)

 

8.     Chapters should consider asking their headquarters, or alumni boards for those without headquarters, to conduct an organization review to assist them in identifying those members who should continue, and which chapter practices should change in order to meet the recommendations of this report.

What	Internal review of each chapter
By Whom	Chapters in conjunction with their national office and/or alumni
How	Contact each local chapter advisor.
By When	October 15
Cost if known	Cost will be incurred by each individual organization

 

9.      Develop a policy on recruitment that identifies class level (e.g., freshman, sophomore) eligibility and when members of classes can be recruited.

What	Recruitment policy
By Whom	The Greek Life Task Force
How	Meet with constituent groups.
By When	October 15
Cost if known	Staff time

 

10.  All social Greek organizations must belong to a Greek council, and all councils should meet together on a regular basis to discuss current issues and solve common problems facing the Greek community.

Recommendations for dealing with the issue. Each fraternity and sorority should belong to a council – IFC, Panhellenic, EGC or Local Greek Council (LGC – this would be a new council). The leaders of organizations need to meet with each other and University officials on a regular basis.

What	Create a Local Greek Council (LGC) Require each chapter to belong to one of the four councils
By Whom	SAO
How	Contact all the social letter Greek organizations to inform them of this change. Conduct meetings as necessary.
By When	October 15
Cost if known	Staff time

 

11.  No-frills recruitment for sororities. Adopt a new values-based recruitment model. No more songs, dances, and expensive costumes and decorations. A Panhellenic recruitment sub-committee will complete this. [Continue the planning begun in spring 2005. Implement spring 2006.]

Recommendations for dealing with the issue. The Panhellenic Council has voted to incorporate a no-frills recruitment.

What	Adopt a new values-based recruitment model. No more songs, dances, and expensive costumes and decorations.
By Whom	Panhellenic recruitment sub-committee (Panhellenic Recruitment VP, representatives from each chapter, advisors, Greek advisor).
How	Hold regular meetings to revise current recruitment rules.
By When	Meetings started in spring 2005. To be implemented spring 2006.
Cost if known

 Continue the planning begun in spring 2005. Implement spring 2006.

 

12.  To transform rush into recruitment, provide orientation and training to help chapters learn how to do values-based recruitment.

What	Values-based recruitment
By Whom	SAO
How	Recruitment Boot Camp (see 1B - #7)
By When	October 22
Cost if known	See 1B - #7

 

13.  Identify the process to notify social Greek organizations of which members are on academic probation, which members have been academically disqualified from the University, and which members are on disciplinary probation. All social Greek organization members are to sign release forms so the above information can be given to chapter leadership officers and Greek Life advisors.

What	Release academic and disciplinary probation info. to other students and advisors.
By Whom	SAO and VPSA
How	Contact the General Counsel’s office.
By When	October 15
Cost if known	Staff time

 

14.  The University should hire another Greek Life advisor.

What	Hire another Greek Life advisor.
By Whom	SAO
How
By When	October 15
Cost if known

 

15.  Hold chapter membership personally accountable for University rule violations committed by other members of the organization. Sanctions would apply to those who were aware of the alleged behavior in violation of University policy and whose involvement/leadership might reasonably have been expected to intervene to stop the behavior. We will need to consult with General Counsel to determine the legality of this proposal.

Recommendations for dealing with the issue. Recommend that all discipline of individual students involved in Greek Life incidents be referred to Student Judicial Affairs. Also recommend that the judicial boards be accountable to Student Judicial Affairs

What	1. Develop a referral procedure for Greek advisors, SAO, and University and City of Chico Police to report individuals to Student Judicial Affairs. 2. Have judicial boards report to Student Judicial Affairs.
By Whom	1. Greek advisors and Student Judicial Affairs
How	1. Meet and develop the procedures which will then become part of campus practice. 2. This could only happen with an increase in SJA staff.
By When	1. This could begin in spring 2006 2. This would be a long-term project.
Cost if known	Staff time

 

16.  Because many members do not know the risk management policies of their own chapters, Student Activities Office will create a questionnaire and conduct a risk management workshop for chapter leadership.

Recommendations for dealing with the issue. Have each chapter fill out a questionnaire with all the information on the risk management plan. It will be due to the Task Force October 2005.

What	1. Review materials from other campuses. 2. Create a risk management workshop.
By Whom	Greek Life Office
How	Collect information from Web sites and colleagues.
By When	Create form and workshop in fall 2005; implement October 15.
Cost if known	Staff time