Tier II Recommendations (Completed during 2005-2006.)

Planning Worksheets

 

1.      Identify Greek alumni or University faculty or staff to provide chapter advisement on event planning, organizing, judicial boards, member recruitment, etc. It is essential that these advisors attend chapter meetings to assist with internal operations and chapter development. (Zingg #3)

What	Work with chapter presidents, chapter advisors, and SAO to develop Standards of Excellence. Use this to develop the Relationship Statement.
By Whom	Chapter presidents, chapter advisors and SAO
How	This summer or fall 2005 semester convene the group to develop the Standards of Excellence and Relationship Statement; complete by December 31, 2005.   Spring 2006 implement the Relationship Statement. The statement will need to be approved by all the national headquarters.   Each chapter will have their president, vice president and VP of new member education sign the statement.
By When	See above for dates.
Cost if known

   

2.      To ensure that philanthropy (raising money) is not confused with service (especially “hands-on” service), each council needs to develop a special sub-committee for service, made up of one service chair from each Greek organization. The subcommittees will be led by an IFC, Panhellenic, EGC, or local officer and advised by the CAVE executive director. The IFC, Panhellenic, EGC, or local service chair will be supported by a CAVE staff member and attend CAVE training and project meetings. (Zingg #5)

Regular training will be provided on developing high-quality service, understanding philanthropy vs. service, etc. Additionally, each sub-committee will meet regularly to share strategies aimed at creating a service culture, planning recruitment events focused on service, and enhancing Greek Week activities to include hands-on service activities.

What	Develop IFC, Panhellenic, and EGC community service sub-committees. Committee will be charged with building on current successes and establishing hands-on service activities during recruitment, planning hands-on service projects for Greek Week, collaborative service activities among chapters, and individual chapter projects in the local community.
By Whom	Council will be advised by CAVE executive director in beginning stages, with consultation and collaboration from Greek Advisor Connie Huyck. Once established, advising from CAVE may be moved to another career staff member’s responsibilities. IFC, Panhellenic, and EGC service chair will serve as CAVE staff and lead sub-committee efforts. Subcommittees will be made up of one service-philanthropy chair from each Greek organization.
How	Create and/or designate service chairs throughout Greek councils and organizations where they do not exist. Create a training schedule and meeting structure that facilitates a strong hands-on service ethic in Greek Life. Use meetings to develop opportunities for Greek students to design and develop high-quality, hands-on service projects throughout the year.
By When	Council in place by October 15. Fully operating by first day of spring 2006 semester.
Cost if known

 

3.      Provide workshops for new members to orient them into the core values of the Greek system, provisions in the Standards of Excellence program, and expectations of the University and the community of Chico. (Zingg #8)

Develop partnership with other student organizations (e.g., CAVE, A.S.,  S.I.F.E., Adventure Outings)

Create series of workshops for new members of all Greek organizations. This would be sponsored by Panhellenic, IFC, and Ethnic Greek Council

Provide leadership development for chapter presidents, both on-going and at times of transition. This would be sponsored by Panhellenic, IFC, Ethnic Greek Council, and Greek advisors from Student Activities Office.

Provide training from Student Judicial Affairs for the judicial boards, executive officers, and risk management officer.

Create a consistent timeline for the turnover of new officers. This would allow coordination of workshops.

Partner with A.S., Greek alumni, and national organizations to bring speakers to campus. This would be open to all Greek organizations.

What	Create an ongoing series of speakers and workshops for continuing development of the membership of Greek organizations.
By Whom	Panhellenic, IFC, Greek Ethnic Council, Greek advisors from SAO
How	Planning could begin in fall 2005.
By When	Workshop series could begin spring 2006.
Cost if known	Staff time plus cost of speakers if from off campus

 

4.      Alcohol is not allowed before, during, or after recruitment events and activities. Assuming there is no member recruitment in fall 2005, this recommendation will be implemented with the recruitment in spring 2006. (Zingg #9)

Recommendations for dealing with the issue. Alcohol is not allowed at ANY recruitment event.

What	Strictly enforce alcohol-free recruitment rules.
By Whom	University and judicial boards of each council
How	If alcohol is present there should be either one strike or probation or suspension.
By When	Begin fall 2005.
Cost if known	Staff and student time

 

5.      Develop a campus and community consortium to provide alternative to alcohol programming on Thursday, Friday, and Saturday nights. Consider the “Late Night” program recently presented at the CSU Alcohol conference. Follow up on recent discussions at the President’s Alcohol and Other Drug Abuse Prevention Advisory Committee on the same topic.

Recommendations for dealing with the issue. A campus and community consortium.

What	Alternative Programming
By Whom	University and the Associated Students
How	Meet with A.S. and student leadership.
By When	November 1
Cost if known

 

6.      In consultation with the Academic Senate develop the role of the faculty advisor who advises social Greek organizations. The focus of their role is on academic support, and, at their option, they may also advise the chapter on organization, planning, and events.

What	Develop the role of the faculty advisor
By Whom	SAO
How	Rick Rees will work the Academic Senate Executive Council.
By When	Draft to VPSA by August 1
Cost if known	Staff time

 

7.      Develop the role and structure for a faculty advisors' council and notify Academic Senate.

What	Faculty Advisor Council
By Whom	SAO
How	Rick Rees will work with the Academic Senate Executive Council
By When	Draft to VPSA by August 1
Cost if known	Staff time

 

8.      Develop an orientation/workshop program for faculty advisors.

What	Orientation Workshop
By Whom	SAO
How	Let faculty advisors know when we are having the workshops.
By When	Spring 2006
Cost if known	Printed materials ($50) Refreshments ($100)

 

9.      Develop a process to evaluate faculty advisors. Include criteria for evaluation, what actions cause an evaluation, and who will evaluate advisors.

What	Evaluation of faculty advisors
By Whom	VPSA
How	Discuss with the Academic Senate
By When	Begin planning fall 2005 and implement spring 2006
Cost if known	Staff time

 

10. Develop a Greek Standards of Excellence that includes Chapter Management, Academics, Membership Education and Development, Leadership Development, Philanthropy/Community Service, Housing, and University and Community Relationship. Organizations would receive points based on compliance and documentation submitted in Standards of Excellence Report that would be submitted annually to obtain University recognition. Greek chapters obtaining University recognition would also be recognized at an awards banquet and posted on the Greek Life Web site managed by the Student Activities Office. What is known as a “Relationship Statement” will be incorporated in the Standards of Excellence document. [Due March 15, 2006.]

What	Develop Standards of Excellence (SOE) that all Greek organizations must submit annually to Greek advisor to obtain recognition by the University.
By Whom	Greek advisor, chapter advisors, and Panhellenic, IFC, or chapter presidents. Include Ethnic Greek Council.
How	Meetings to begin during summer break or the start of Fall ’05 to develop SOE that would comply with President Zingg’s terms and conditions, and the new standards to ensure strong Greek chapters.
By When	This process would be in place no later than December 31, 2005. The first Awards Banquet would be scheduled in February after the first year of completion with results posted to the Greek Web site.
Cost if known

 

11. Rework the current “Call for Values Congruence” into a Relationship Statement as used by other universities to outline the expectations of every social Greek organization, consequences for meeting and not meeting those expectations, and the support provided by the University.

There will be an annual review of each chapter using the standards outlined in the above Relationship Statement. The result of this review will determine the Chapter’s recognition on campus for the upcoming year.

The details of meeting the Relationship Statement will be outlined in the Standards of Excellence Document. The chapters receiving the highest scores will be recognized each year, and campus rewards will be developed for these organizations. This could include an awards banquet and positive press in The Orion and on the campus website.

What	Work with chapter presidents, chapter advisors, and SAO to develop Standards of Excellence. Use this to develop the Relationship Statement.
By Whom	Chapter presidents, chapter advisors and SAO
How	This summer or fall 2005 semester convene the group to develop the Standards of Excellence and Relationship Statement and complete by December 31, 2005. Spring 2006 implement the Relationship Statement, which will need to be approved by all the national headquarters. Each chapter will have their president, vice president and VP of new member education sign the statement.
By When	See above for dates.
Cost if known

 

12. Identify incentives for chapters to want University recognition by providing rewards for such outstanding achievements like highest GPA, service, philanthropy, innovative programs, no/low police calls and/or referrals for policy violations, evidence of outstanding achievement of chapter values, good sportsmanship at intramural events, Greek Week accomplishments, etc. Rewards could include plaques and trophies, including a sweepstakes trophy, involvement with Summer Orientation, access to residence halls, inclusion in marketing materials, paid for publicity in The Orion, monetary rewards, etc.

What	Incentives
By Whom	SAO
How	Meet with constituents to get their input on incentives for Greeks. Submit a report to the VPSA for approval.
By When	Spring 2006
Cost if known	Staff time initially, then the cost of the incentives

 

13.  Consider a Code of Ethics Pledge for all new and continuing members. Hold a ceremony to “induct” pledges into the Greek community at a single annual event. The purpose is to reaffirm University expectations and Greek core values. Include message that the Greeks are part of something bigger than themselves and start all new pledges off with the same message.

What	Code of Ethics
By Whom	SAO
How	Look at other campuses to determine if they have a code of ethics. Create a draft        and bring it to Greek leaders for input
By When	Begin spring 2006
Cost if known	Staff time

 

14.  Identify ways to include Ethnic Greek groups in meetings to discuss common issues, planning events, and participating in Greek-wide activities.

What	EGC involved in planning Greek activities
By Whom	SAO
How	Meet with EGC, IFC, and Panhellenic leadership
By When	Begin spring 2006
Cost if known	Staff time

 

15.  Before and during recruitment, potential new members must be given all the actual costs involved in joining a social Greek organization.

Recommendations for dealing with the issue. Before and during recruitment, potential new members must be given the actual cost involved in joining each fraternity and sorority (costs vary greatly).

Action Steps:	Provide financial info to potential new members.
What	Provide actual cost to join.
By Whom	IFC, Panhellenic, EGC.
How	Provide info. on Web site and in print.
By When	Create spring 2005; implement fall 2005
Cost if known	Staff time

 

16.  Require regional/national representatives to visit their chapters annually. Visits to include meetings with Greek advisor, alumni board, and chapter and faculty advisors. A report must be filed with the Greek Life Office by the regional/national representative describing the outcome of the visit.

What	Chapter visits
By Whom	SAO
How	Contact all Greek National/Regional offices my e-mail to Determine when they will be in Chico.
By When	Spring 2006
Cost if known	Staff time

 

17.  Work with the Associated Students to allocate space in the BMU for a Greek Life office.

What	Greek Life Office
By Whom	VPSA
How	Negotiate with A.S. to find a room in the BMU for the Greek Life Office
By When	Spring 2006
Cost if known	To be determined

 

18.  Provide leadership training for Greek organization officers before and during their time in office to cover leadership skills, judicial board operations, and risk management. This is necessary because there is a gap in communication, values, and leadership between members and leaders of the Greek organizations. A lack of training and development in transitions of leadership contribute to this problem.

What	Greek Leadership Training
By Whom	SAO
How	Facilitate a Greek Leadership Retreat.
By When	Begin training fall 2005; begin workshops for new members spring 2006
Cost if known	Fall 2005 – in house training $1,000 Spring 2006 – Leadership Retreat - $8,000

 

19.  Because individual chapters get too many slaps on the wrist and not enough meaningful discipline for violating policies, create a matrix for violations. Repeated violations, or a significant violation, will lead to chapter suspension.

Recommendation	Create a 3-strikes rule for violators
Action Steps
What	Create a matrix to determine the sanctions for specific violations.
By Whom	SJA, Greek Life, IFC, Panhellenic, EGC, advisors.
How	Look at other campuses, talk with national headquarters staff, and consult Tom Jelke.
By When	Research in fall 2005; implement spring 2006
Cost if known	Staff time

 

20.  All discipline of individual students involved in Greek life incidents that also violates University policy should be referred to Student Judicial Affairs. Greek chapter judicial boards should be accountable to Student Judicial Affairs.

What	Referrals to SJA
By Whom	SJA, SAO, UPD
How	SJA trains chapter leaders. Consult with CSU General Counsel.
By When	Begin spring 2006
Cost if known	Staff time

 

21.  Explore the costs of providing financial support for attending Greek conferences.

Recommendations for dealing with the issue. Provide financial support for attending Greek conferences.

What	Explore costs of providing financial support for attending Greek conferences
By Whom	SAO
How	Research costs.
By When	November 1
Cost if known	Staff time

 

22.  Explore contracting with a national public relations firm to get the word out at a national level of what kind of school Chico is not.

Recommendations for dealing with the issue. Refer to J. Wills, director Public Affairs and Publications.

 

23.  Explore the feasibility of “adult” supervision in chapter houses.

Recommendations for dealing with the issue. Explore feasibility and logistics of “adult” supervision in houses.

What	Determine viability, costs, implications, logistics, models for “adults” living in Chapter Houses
By Whom	Joint committee of Greek Life, UHFS, SAO, VPSA
How	Collects models, interview leadership, and determine costs.
By When	Final determination by May 2006
Cost if known	Staff time

 

24.  Work with the City of Chico to develop a city ordinance /code that allows only University-recognized Greek organizations to display Greek letters on their houses. Explore the sign ordinance as a way to implement this. Identify which Greek organizations have which kind of a use permit and what the conditions are, if any, of those permits. Post results on the Greek Life Web site.

What	City of Chico ordinance
By Whom	Jim Moon
How	Jim Moon will talk with Tom Lando.
By When	Spring 2006
Cost if known	Staff time

 

25.  Continue the task force in 2005-2006 to work with chapters and councils regarding their questions about the recommendations, to refine the recommendations based on what we have learned, and from further advice provided by consultant Dr. Tom Jelke.

What	Greek Life Task Force to continue its work
By Whom	VPSA
How	Regular meetings
By When	Begin fall 2005 or spring 2006
Cost if known	Staff time