The Change of Program (COP) Process
The COP
Form is used after the close of Portal Registration (end
of the second week of classes) and for Independent Study,
Internships, and other special courses.
Adding and Dropping Independent Study and Other Special
Courses:
Some courses, notably independent study,
internship, thesis, special projects, and other courses so
designated by the department may require use of the manual
Change
of Program (COP) process for registration only.
These courses appear in the schedule without a Class
Number, and with a footnote indicating you are to contact
the department and use the COP process for registration. These
courses require you to see the department or faculty for permission
to register. The faculty or department may give you the Class
Number and ask you to add through the Portal. In other cases
they will provide you a COP
form to register. Follow the instructions provided.
You may add courses for a letter grade only
using the Portal. To change to Credit/No Credit grading or
to add the course as an audit, follow the procedures outlined
below.
The COP Process:
1. Obtain a Change
of Program (COP) form from the faculty member, department
office offering the course, or on the Student Records and
Registration Office Web page on the Chico Web. Read and follow the directions on the COP form.
2. After the second week of classes, request approval by
obtaining the faculty and other appropriate signatures required
according to the “Important
Registration Activities, Dates, and Deadlines.” You will need only the
faculty member’s signature during the third and fourth
weeks of classes. You will need a serious and compelling reason
(see The University
Catalog), and the instructor’s, department chair’s,
and dean’s signatures after the fourth week of classes.
3. Return all COP forms with all signatures required to the Student
Records and Registration Office (SRO), MLIB 180, by the deadlines
indicated. COP forms must be submitted to SRO within ten working
days of the final required signature date or they will not be accepted.
You will be provided a receipt copy upon submission.
4. If your adds and drops change your fee category, go to Student
Financial Services, Kendall 212, to pay additional
fees, or file for a refund if appropriate. Failure to pay registration
or course fees owed will result in disenrollment from these courses.
Note: There is a
$10 late fee charged for handling each COP form submitted after
the fifth week of classes.
How You Change to or from the CR/NC Option
For elective courses not taken for major, minor, or
General Education requirements, undergraduate students are allowed
the option of taking the course Credit/No Credit or for a letter
grade. To change your grading option in an elective class (e.g.,
“A, B, C, D, F” to “Credit/No Credit”), follow
the procedure outlined below.
Change of Grading Option Procedures:
1. Obtain the Electing Courses for the Credit/No Credit
Grading Option form available here. Follow the directions
on the form and return it to SRO by the end of the fourth
week of classes. Until the end of the second week of classes, no
approval signature is required. During the third and fourth week,
the instructor’s approval signature is required.
2. After the fourth week you will need a serious and
compelling reason and the permission of the instructor, department
chair, and college dean to change your grade option.
Important Advisory Notes on CR/NC Grading
1. If you plan to transfer to graduate or professional
schools, be aware that some schools regard CR grades as C’s,
and NC grades as F’s, when evaluating transfer credit.
2. You may elect Credit/No Credit grading in elective courses only.
You may not select this grading option for courses you intend to
use for General Education requirements, or to meet major or minor
requirements.
3. Up to 30 units of elected CR/NC course work may be applied to
a bachelor’s degree. Graduate students should check with the
Office of Graduate Programs before electing to take courses on a
CR/NC basis.
How You Audit Courses
Regularly admitted students may audit courses on a
space-available basis only. You must have faculty permission to
audit a course, and you must meet all COP deadlines. If you are
given permission to register, the course will appear on your official
record as an audit, and no grade or credit will be awarded. See
“Auditing ” in The University Catalog.
To add a course as an audit, use the COP process.
Inform the instructor that you wish to add for an audit, and secure
all signatures required on a COP form. Your instructor may wait
until all other students have registered before approving your audit
of the class.
Withdrawing from the University
Undergraduate students who intend to drop all classes
should begin the process in the Advising Office, MLIB 190. Graduate
students begin in the Office of Graduate Programs, THMA 209. All
students should carefully read the sections “Fees, Tuition,
Credit and Refunds” on The Class Schedule and “Withdrawing
from the University” in The University Catalog.
Your Registration Responsibilities
Your instructors will exercise care in endorsing changes
to your program and in maintaining class records that reflect your
enrollment and attendance. However, it is your responsibility
to make sure that any changes to your program, COPs (adds, drops,
and changes to or from CR/NC grading), are accurately reflected
in Student Records and Registration Office (SRO). Check and update your course registration, account summary, and personal information on your CSC Portal account frequently.
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