Student Learning Fees

Awardee Guidelines

Please also follow the guidelines below during the implementation of your project and expense of the Student Learning Fees you have received:

Project Funding

The Student Learning Fee award is specific to a project. Combining unspent funds with another award is not allowed. Awards must be spent (not encumbered) by June 30. Please adhere to the yearend fiscal schedule in order to meet all University financial deadlines.

Chartfield String

All transactions must use the Student Learning Fee fund T8508 and must include the appropriate program code. A copy of the Student Learning Fee awards and chartfields can be found on our Awards page.

Purchases

Review your proposal very carefully. Funds can be spent only on items included in the description of items to be purchased. For example, if the description states “computer”, items such as data line installation, software or workstation do not qualify as “computer” expense. To maximize student learning, please work with your college Administrative Analyst/Specialist as soon as possible on the steps necessary to expend the funds on the item(s) listed in your proposal. If you are purchasing items which qualify as Electronic and Information Technology (E&IT) you are subject to the Information Technology Procurement Review (ITPR) process. This approval is contingent on satisfactory completion of that process. For assistance, please email itpr@csuchico.edu.

Student Payroll

If the award is for student assistant wages, payroll and payroll corrections must be posted by June 30. This means the last payroll posted to T8508 is May payroll and all payroll corrections (PT11’s) must be submitted by May 31. Contact Martha Barbera, Ext. 5938, to establish a new CMS position number or if you have questions about the timing of any corrections.

Overexpenditure of Award

Charges in excess of the award will be moved to the department/college general fund accounts.

Unspent Awards

Any award funding remaining at June 30 will be returned for inclusion in the next round of allocations.