Student Organization Advisor Resources
The Student Organization Policy, requires that each university recognized student organization select a faculty or staff advisor and that the advisor's name be submitted on the group's official OrgSync Portal profile each semester. In order to maintain recognized status, organizations must submit an updated Portal profile each semester.Student Organization Advisor Eligibility
Chancellor's Executive Order # 1006 states that, "Each officially recognized student organization must have a university advisor who is either a faculty member or professional member. Campuses may permit part-time faculty and professional staff as advisors, in addition to full-time. The California Code of Regulations, Title 5, Article 2, Functions of Auxiliary Organizations and Requirement for Written Agreements, Section 42500 does not list club advisement as an appropriate function for auxiliary organizations. Therefore, advisors should not be selected from such organizations."
Following is important information about the role of, university expectations for, and practical considerations for university recognized student organization advisors. While many principles may be the same, this document only pertains to faculty/staff advisors to university recognized student organizations. This classification of organizations does NOT include Instructionally Related Activities (IRA) programs, Associated Students programs, Intercollegiate Athletics, or any other student co-curricular activity.University Recognition Defined
University recognition is a privilege granted to student organizations by California State University, Chico. University recognized student organizations are afforded access to campus resources and in turn agree to comply with regulations and procedures established for the governance of student groups. University recognized student organizations (unlike IRA programs, AS programs, etc.) are, however, separate entities (administratively and legally) from the University.
The University supports the formation of and grants recognition to student organizations whose purpose and activities enhance the social, cultural, recreational, and educational functions of the university. The University recognizes that such organizations foster valuable experiences for students that oftentimes lead to significant learning and development and help create a sense of belonging to the University. These activities and experiences complement the formal curriculum and provide various opportunities for enhancing personal skills. Recognition of a student organization creates an official relationship with the university. University recognized student organizations are expected to adhere to all policies of the University and the trustees, as well as all federal, state, and local laws. In addition, organizations must conduct their activities in keeping with the mission of the university.
The university president grants recognition and generally delegates the authority to administer policies and procedures governing student organizations to the vice president for Student Affairs and the Student Life and Leadership office.
A university employee is acting within the scope and course of his/her employment if she/he serves as an advisor to a University recognized student organization.Teaching and Coaching
Teaching and coaching are activities that should be within the advisor's professional capabilities. An effective university recognized student organization advisor should
- Serve as a resource to introduce new and different perspectives and ideas
- Offer different approaches and programs
- Help the members apply principles and skills learned in the classroom
- Assist members in the development of insight into their problems
- Point out additional resources within and outside the campus community
- Coach individuals in their duties as officers
- Assist in the identification and development of new leadership
- Insist on high standards of programming and individual performance
Throughout his/her advisory relationship with the organization, the advisor should be alert to opportunities to create or capitalize upon experiences and situations that will maximize the learning potential of the activity. To teach effectively in the co-curricular situation, the advisor must participate actively, not waiting to be called upon, but making a contribution when he/she feels it is called for by the circumstances.Consultation
In consultations on programs, the advisor should communicate the expectation that he/she would like to be consulted regularly by the officers concerning their plans for group activities or programs. Advisors should know what projects and/or events are being planned and should offer his/her suggestions freely, but should be careful not to dominate the program planning process.Provide Continuity
Providing continuity is a very important responsibility. The turnover of officers and members in a student organization is continual, and often the only link with even the immediate past is through the advisor. The advisor can orient new officers and members to this history and help them build upon it. Continuity also implies a link with the future and the advisor can play an important role in helping to develop long-term plans for the future of the organization and in communicating these plans to succeeding generations of members.Interpretation of Policy
As a representative of CSU, Chico, the advisor should aid students with the interpreting of university policies and regulations pertaining to student organizations, and may be a liaison to university administrators when the organization has questions about polices and regulations. The advisor should encourage the organization and its officers to learn about policies and regulations, and to follow them. For specific policy information, visit the Student Organization Policy and Procedures page.
Although his/her major responsibility is not regulatory or disciplinary, the advisor, as a university employee, has a responsibility to keep student, institutional, and the organization's best interests in mind. Advisors may need to remind the group of appropriate university regulations. Whenever possible, the advisor should work with and through the officers of the organization to maintain appropriate standards of behavior.Emergencies
Occasionally, some emergency situation will occur within the group or involve an individual member and the advisor will be called upon by the university administration or by members of the group to lend his/her assistance. Student Life and Leadership staff should be contacted in the event of emergency situations. The vice president for Student Affairs Office is another important contact point.Financial Guidance
Each university recognized student organization should elect its own treasurer. The advisor should be available to review the organization's financial records should the treasurer seek assistance. Advisors may need to educate the treasurer about the elements of simple bookkeeping. The advisor should assist the organization in the development of a budget.Social Activities
The advisor should try to attend organization social activities, when appropriate, to show support. By participation, advisors can help set the tone for these occasions, interact with members on an informal basis, and demonstrate his/her continuing interest in the organization's activities.Organization Meetings
The advisor should attend regular and special meetings as appropriate or possible in order to keep informed about organization efforts. The advisor should also meet periodically with the officers and assist in long-range organization planning and leadership development.Organizational Records
Because committee reports and group records are an important part of the organization's history on campus, as well as containing information of value to future officers, they should be protected from loss. The advisor should work with officers and committee chairs to establish a system of recording the planning and evaluation of events sponsored by the group to assist with future event production.Advising Style
There is no correct advising style. You should utilize your own leadership style.
Successful advisors take care of the people in the organization and their needs, as well as maintain a concern for the organization's purpose and tasks. Be yourself. Your best advising style will be your own style. In the end, the most effective method of teaching outside the classroom comes through modeling behavior. Let the students get to know you and your expectations, and let them see your sincere concern for them. The rest will come naturally.
Responsibilities of Group Members to their Advisor taken from On Being an Advisor by Marilyn Kritzman
The Role of the Student Organization Advisor by Paul A. Bloland