Introduction to PowerPoint
Microsoft PowerPoint is an application that allows you to compile electronic presentations, slide shows, and online presentations. In this tutorial, we will create a basic presentation with multiple slides containing bulleted lists and graphics. The first thing you need to do is download the files that will be referred to in this documentation.
1. Go to our website at http://www.csuchico.edu/stcp/workshops/download/
2. Download and then extract the file "2003_Beginning_PowerPoint.zip" on your 3½ Floppy (A:) or on the hard drive.
I. Create a blank presentation
a. Introduction slide
1. Start with a blank presentation by selecting File > New. This will open up a brand new PowerPoint presentation with an initial slide.
2. Click on the section of the slide that reads "Click to add title" and overwrite this text with "My PowerPoint Presentation."
3. Next, click on the section of the slide that reads "Click to add subtitle" and overwrite this text with "by your name".
b. Presentation body
For this tutorial we will only create one slide for the body of the presentation. If you wish to insert more slides, do so by selecting Insert > New Slide.
1. To insert a new slide, select Insert > New Slide. On the right hand side of the screen, in the Slide Layout box, select the Bulleted List layout.
2. Next, click on the section of the slide that reads "Click to add title" and overwrite this text with "Uses Of PowerPoint".
3. Now, click on the section of the slide that reads "Click to add text" and add the following three items to the bulleted list:
- Electronic Presentation
- Slide Shows
- Online Presentation
c. Summary slide
Finally, we will create the summary slide.
1. To insert another slide, select Insert > New Slide. On the right hand option, select the Title Only layout and click Apply to Selected Slides.
2. Click on the section of the slide that reads "Click to add title " and overwrite this text with "The End".
II. Add graphics
1. We will close this presentation with a picture. To insert a picture, select Insert > Picture > From File.
2. An Insert Picture dialog box will appear; select the picture you want to insert and click Insert. Move and resize the picture as desired.
III. Change slide views
The three main slide views are: Normal, Slide Sorter, and Slide Show. These views can be selected from the View menu.
1. Normal View
This view organizes all the slides into an outline format on the left side of the screen, while previewing the contents of each slide on the right side of the screen. For this example, we will stay in the Norm al view.
2. Slide Sorter
This view allows you to move slides around by clicking, dragging, and then dropping them anywhere in the presentation.
3. Slide Show.
This takes you directly to the slide show.
IV. Customize formatting
a. Text formatting
We will now format the title of the first slide.
1. Highlight the title of the first slide, then select Format > Font.
2. A Font property box will appear, select the Font, Font style, Size, and Color desired and click "OK." You may format other text in the document if you wish by following the same method.
b. Background formatting
1. To specify a background, select Format > Background.
2. A Background property box will appear, from the Background fill Pull-down Menu, select "Fill Effects."
3. A Fill Effects property box will appear, select the Texture tab, choose a desired background then click "OK."
4. Once you are back at the Background property box, click
"Apply to All. " This will set the same background on every slide. If
you want each slide to have a unique background, you may select
"Apply" and set the background for each slide individually.
To set a specific file as the background, click on the Other Texture button. Once a Select Texture box appears, select the background image then click Insert.
c. Slide design
For a fancier background, you can choose a "Design Template."
1. Select Format > Slide Design.
2. Be sure that "Design Templates" is selected on the right hand option menu. Click on any one of the design templates to preview it in your presentation. You can click on the black triangle and select "Show Large Previews" to see larger Slide Design options.
3. Once you have a slide design selected, the design will be automatically applied to all slides. To apply a design to only one slide, click on the "black triangle" and select "Apply to Selected Slides." That design will only be applied to the slide you are currently viewing.
VI. Add sounds
1. To insert a sound onto a slide, select Insert > Movies and Sounds > Sound from Clip Organizer. The sound options will appear on the right hand side of the screen.
2. To preview the sounds, click on the "black triangle" on any sound and select Preview/Properties. A dialogue box will appear and a sound will play automatically.
3. Select any of the description titles and click "Play" to hear a preview of the sound. You must click "Stop" before you can play another sound.
4. Once you have heard the sounds you want to preview, close the dialogue box. Click on the sound in the right hand column that you wish to insert. A box will appear that says "How do you want the sound to start in the slide show?" Choose according to preference. This sound will only play on the slide being currently viewed.
VII. Add animation
Customizing animation makes your presentation more interesting. You can specify different styles by which your text or pictures appear on each slide.
1. Go to the first slide, then select Slide Show > Custom Animation.
2. A Custom Animation box will appear on the right hand side of the screen. Select the object on your screen that you want to animate, this could be a text box or an image.
3. Click on the "Add Effect" button in the Custom Animation box on the right hand side of the screen. A pop-up menu should appear, select Entrance > More Effects.
4. Click on any effect to preview it. Once you find one you like, select that effect and hit "OK."
VIII. Create slide transitions
PowerPoint allows you to specify how each slide is loaded and whether the slide is advanced on mouse click or automatically after a specific time.
1. Go to the first slide and select Slide Show > Slide Transition. A Slide Transition box will appear on the right hand side of the screen.
2. Select a desired effect from the list to preview them.
3. On the bottom of the Slide Transition box, you can select the speed at which the transition will execute. The choices are slow, medium, and fast.
4. In the Advance section, you may chose whether the slide will advance On mouse click or Automatically after a specified number of seconds.
5. Once you are finished, click Apply to All Slides. If you want each slide to have a unique transition, you may select Apply and set the slide transition for each slide individually.
IX. Preview and save your presentation
Once you are finished, preview the slide show by selecting Slide Show > View Show. To save you document, select File > Save. A Save As box will appear, specify the location and file you want to save your document under and click Save.
Additional resources:
For additional resources on PowerPoint, access to the Microsoft e-Learning Library is available at this link:
http://mantis.csuchico.edu:2048/login?url=http://etraining.csuchico.edu