 Student
Computing |
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Power Point 2007
1. INTRODUCTIONOverviewMicrosoft Power Point 2007 is a powerful tool for creating professional
looking presentations. OUTCOME OF THE WORKSHOPAfter completing this workshop, the user will be able to create great-looking presentations. The user will also gain knowledge in using PowerPoint 2007. 2. THE INTERFACETHE OFFICE BUTTONThe Office Button THE RIBBONThe Ribbon is the most noticeable area of change in Power Point 2007. Instead of all the menu and toolbars, there's a tall band across the screen that contains all the tools you'll need to create a presentation. On this Ribbon, there are different tabs such as: Home, Insert, Design, Animation, Slide Show, Review, and View. HOME TABThe Home tab should be the default tab that is loaded when you first
open up Power Point. It gives you the tools to copy, cut, and paste. You
can also add new slides using the tools within this tab. It also gives you
the ability to change the font name, size, and type, paragraph styling,
draw shapes, and find and replace words within your presentation. It is
separated into six groups: Clipboard, Slides, Font, Paragraph, Drawing,
and Editing. INSERT TABThe Insert tab is located next to the Home tab. This tab contains tools
you can use to insert tables, images, charts, links, header and footer,
movie, and sound. It contains five groups: Tables, Illustrations, Links,
Text, and Media Clips. DESIGN TABThe Design tab is located next to the Insert tab. When adding new
designs to a particular slide or the whole presentation, you want to use
the tools inside this tab. It contains three groups: Page Setup, Themes,
and Background. ANIMATION TABThe Animation tab is located next to the Design tab. The tools within
this tab can allow you to add animations to your presentation. If you wan
to add a transition from one slide to another, you will want to use the
tools within this tab. It contains three groups: Preview, Animations, and
Transition to This Slide. SLIDE SHOW TABThe Slide Show tab is located next to the Animation tab. The tools
within this tab allows you to start your presentation, setup how you want
to present your presentation, and change the resolutions of the monitor
your are going to present on. It contains three groups: Start Slide Show,
Set Up, and Monitors. REVIEW TABThe Review tab is located next to the Slide Show tab. This tab is very
useful in a way that it contains tools you can use to proof read your
presentation. It can check your presentation for grammatical errors as
well as punctuation errors. It also gives you the tool to add comment to
your presentation too. Another great tool within this tab is that it gives
you the ability to set permissions to your presentation. It contains three
groups: Proofing, Comments, and Protect. h7. VIEW TAB 3. CREATING A PRESENTATIONSTARTING FROM A BLANK PRESENTATIONOpen up Microsoft Power Point 2007. The default layout should give you a blank presentation. You can start building your presentation from there. STARTING FROM A TEMPLATE OR INSTALLED THEMEOpen up Microsoft Power Point 2007. The default layout contains a blank page. You can start your presentation from an installed theme or template by clicking on the Office Button -> New. The New Presentation window should popup. On the left hand side of the New Presentation window, under Templates, you can select Installed Templates, Installed Themes, My Templates, or New from existing. You can also use other themes from Microsoft's website by selecting one of the categories under Microsoft Office Online. For our purpose, we're going to be using one of the Installed Themes. Select Installed Themes -> Flow. Click on Create. As you can see, the new Theme has been applied to your presentation. Let us change the title of our presentation. To do so, click on the Click to add title text box and start typing. You can also do the same thing for the Subtitle section as well. SAVING YOUR PRESENTATIONBefore we move any further, make sure to save your presentation. To
save, click on the Office Button NOTE: If you want to be able to open up your presentation in Office 2003, make sure that the extension is .ppt instead of .pptx. CREATING A NEW SLIDEOkay, now that we have our first page done, let's create another slide. There are different ways to do this. For this purpose, we're going to be using the New Slide button on the HOME tab. Click on the Home tab, if you're not there, and click on New Slide. You will see a new blank slide appear. Now let's change the title of this slide. To edit the title, do that
same as you would on the first slide. Click on the text box and start
editing your text. INSERTING OBJECTSTo insert an object, click on the Insert tab and select the object you want to insert. You can insert: images, clip arts, photo albums, charts, tables, headers/footers, word art, date & time, slide number, movie, sound, and many more. For our purpose, we're just going to be inserting a clip art. Under the Insert tab, click on Clip Art. A sidebar should popup on the right-hand side of the window. You can
search for any clip art you want. For our case, we're going to be
searching for Computers. Type "Computers" in the search field, and click
Go. A list of clip arts should appear at the bottom of the
window. To insert the Clip Art to your slide, just double on the desired clip art. You can move and resize the Clip Art if you want. To resize, place your mouse over one of the corners of the Clip Art and drag accordingly to resize it. **MAKE SURE TO ALWAYS SAVE YOUR WORK AFTER ADDING TRANSITIONSTransition is the way of moving from one slide to another. The Transitions are located under the Animation tab. Lets add a dissolve transition to slide two, so that whenever we move from slide one to slide two, there's a dissolve effect. To do so, select slide two (you should already be on slide 2). Click on the Animation tab, if you're not already there. Then click on the Dissolve transition. After clicking on the Dissolve transition, you should see a quick effect. That means that the transition has been applied. To preview the effect, you can click on the Preview button, which is located on the upper-left hand side of the Animation tab. If you see a dissolve effect, that means that you're good to go. VIEWING YOUR PRESENTATIONThis is the final step in this workshop. But, before we move on, let's create a few more slides. If you forgot how to create a new slide, I suggest you go back to the Creating a New Slide section and read it over. Okay, now let's preview our presentation. To preview the whole presentation, click on the Slide Show tab, and then click on the From Beginning button. What this button does, is it starts your presentation from the beginning. You can also start from the current slide too if you want. PRINTING YOUR PRESENTATIONPower Point 2007, like any other Office application, you can print your presentation if you want. To do so, click on the Office Button, and click on Print. A print dialog box should pop up. There are a few options when printing a presentation. You can print individual slides, handouts, notes pages, and outline view. For our purpose, we're going to be printing in handout form. Under the Print What options, click on the drop down menu and select, Handouts. Then under the Handouts option (Next to the Print What option), you can select how many slides you want to put on a page and how you want to order it (Horizontal or Vertical). For our purpose, we're going to put six slides on one page, and order it horizontally. Once, it is set to your desire, click OK. |
is located on the upper-left corner of the window. This button
is similar to the File menu on all windows applications. You can create a
New presentation, Open, Save, and Print your presentation.
