University Communicators Guide

Multimedia Accessibility

Don't require users to download a file such as a pdf or PowerPoint presentation to read content; move that important information to a web page.

Quick Tips for Accessible Multimedia

Accessible Images

Make sure your images are high quality, meaningful, and relevant to your page content. Write good captions and alt text for each image on the page. For help, see our Accessible Images how-to.

Videos

All videos linked to or posted to the campus web must have accurate closed captions and/or transcripts. This is true whether you own the content or not. YouTube and Vimeo make it easy to add captions, but be cautioned, you must watch your video and edit the captions to avoid incorrect (and sometimes awkward) captions. A good resource is Transcription Guidelines for Captioning. If you need more assistance, the Office of Technology and Services offers a Captioning Support Service.

PDFs

Check the accessibility of your PDFs in Adobe Acrobat. For remediation assistance, submit a Content Accessibility and Remediation ticket

Forms that users need to print or fill out are a great way to use PDFs online. In fact, if you have many forms, consider creating a “Forms” page where they’re all listed and organized into helpful categories.

Other

Don’t link to PowerPoint presentations, Word docs, or other kinds of content that users will have trouble accessing on mobile devices or that requires installation of a particular program.