Understanding Employee Reporting Obligations

Annual Reporting Reminder to Employees (2017)

You can be a vital part of the campus prevention efforts, because you can serve as a bridge to connect students, staff and faculty to the resources available to them. Please consider the following steps you can take with regard to our sexual misconduct prevention efforts:

  1. Familiarize yourself with Campus and community resources available to support victims of sexual harassment and violence.

  2. Understand your reporting obligation (see below) and the options victims have around confidential reporting.

    1. Pursuant to Title IX requirements, faculty and staff are obligated to report allegations of sexual misconduct & harassment to the Title IX Coordinator or a Deputy Title IX Coordinator.1 Contact information for the Title IX Coordinator and other Deputies is available online. While you should always do your best to ensure a victim’s privacy, a victim’s complete confidentiality cannot be guaranteed due to the school’s responsibility to provide a safe and nondiscriminatory environment for all students, faculty and staff. If you are in doubt as to whether a complaint constitutes a form of sexual harassment, sexual misconduct, or other form of discrimination as defined by the Executive Orders 1096 and 1097, please contact the Title IX Coordinator, Student Judicial Affairs, Faculty Affairs or any one of the Title IX Deputies for assistance. The goals of the Executive Order is to provide a framework to address all types of discrimination, and is a valuable resource to everyone in our campus community.

    2. We have an on-campus resource where students, faculty and staff can make a confidential report around instances of sexual misconduct. This resource is Safe Place. There are also a number of off-campus resources available for confidential reporting. Students can also make a confidential report to the Counseling & Wellness Center.

  3. Seek assistance, if you feel you need it, from Safe Place for the difficult conversation you may need to have with a student in explaining your reporting obligations. Let students know up front that you have this obligation, and the places they can go to make a confidential disclosure.

  4. Report instances of sexual misconduct and other forms of discrimination to Dylan Saake the Title IX Coordinator, to any of the deputies in Student Judicial Affairs, to Evanne O’Donnell in Faculty Affairs or if unavailable, one of the other Deputy Title IX Coordinators. After fulfilling your reporting obligations, keep the person’s information private.

  5. Remember your role. You are not an investigator, you are not asked to be a counselor, and you are not called upon to name, analyze, or define victim experiences. You are a bridge to connect members of the campus community with the Title IX Coordinator or Deputies. We have provided in depth training for these individuals and they are able to provide options for support, accommodations and accountability. If someone chooses to share his or her experience with you, consider using these Do’s and Don’ts from Safe Place to help ensure you provide support in a safe and healthy manner.


1Physicians, Psychotherapists, Professional Counselors, Sexual Assault and Domestic Violence Counselors and Advocates are generally not required to report to the Title IX coordinator and are governed by distinct guidelines around confidentiality and reporting for individuals in these positions.