Using Work Study to Pay Student Employees

5/01/18 (Tues), 1-3:00PM, SSC 410


Did you know that you can have a student working for you, but be paid by work study funding?  Learn how this process works and how to track work study availability.

Contact Information

Pre-requisites: At least one week prior to the training, request 1) access to the HR/employee data report, and 2) access to SA Student Admin Security. See instructions below.
Development & Training System (DTS) > Schedule
Questions? Contact HRSC Professional Development or call (530) 898-6433

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We invite student payroll attendance clerks (and their alternates) to attend this important training session on Federal Work Study eligibility, and tracking. This is a great workshop if you are new in your position as an attendance clerk or in need of a refresher course.  Staff members within the Financial Aid Office will explain the cross-over of academic and fiscal years, how to track remaining work study availability for (your) students, use of the new Federal Work Study Employee Listing Report, the summer work study process and other useful information and tips to help you successfully monitor work-study awards and earnings.


  • Gain access to appropriate PeopleSoft screens
  • Learn the role of the financial aid office within the work-study cycle
  • Understand the various options some students may have to increase work-study eligibility
  • Discuss common concerns and how federal rules affect awards, sometimes months later
  • Review the summer cross-over period, summer work-study application, and communications
  • View an Insight report designed to display work study availability
  • Question and answer period, so bring your questions!

Pre-requisites: At least one week prior to the training:

  1. Request service to access the HR/employee data report called Work Study Employee Listing.
    • Test access to the report by going to Insight > Human Resources > Department Reports > Financial Aid > Work Study Employee Listing
  2. Request service to Access to SA Student Admin Security.
    • Request the Work-Study Financial Aid View to monitor work-study students.   
    • Test access by logging into PeopleSoft and view: Main Menu > Financial Aid > Awards > Award Processing > Assign Awards to a Student

Bring: Student ID's for work study student employees in your department.

Instructor(s): Christina Linton (Advisor, Financial Aid and Scholarship Office)

Audience:  The workshop is intended to help student payroll attendance clerks (and their alternates) with the Work Study process.

Sponsor(s): Financial Aid and the Human Resources Service Center

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